Gregory Beyrer

Managing Student Access to Assignment Files

Blog Post created by Gregory Beyrer on Mar 8, 2018

Canvas privileges continuing student access to information once released. For example, an assignment cannot be unpublished once students have made submissions. Since the assignment instructions are visible on the page, this means that students can always access those instructions once a published assignment's availability date has passed.


A colleague of mine puts the details for an assignment in a separate file that is linked from the assignment instructions, and he wants to hide those files after the assignment due date. Canvas allows us to change the availability dates of individual files, so this interest can be met by scheduling the date for each file to match the associated assignment's until date. Note that the file availability date cannot be set separately for individual students, which may complicate assignments with differential due dates.


Specific details about managing the availability of files are in the Canvas Guides document How do I restrict files and folders to students in Canvas? 


The embedded video demonstrates the following workflow:

  1. Student can access a file attached to an assignment after the assignment's end date
  2. Instructor finds the attached file in the Files tool
  3. Instructor changes the file's availability date to match the until date for the assignment
  4. Student cannot access the file