How do I share my desktop in a conference as a presenter?

Document created by Canvas Doc Team Employee on Apr 19, 2017Last modified by Canvas Doc Team Employee on Aug 5, 2017
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As a presenter, desktop sharing allows you to share your screen with other participants in the Conferences interface. Moderators are most often the presenter, but presenters can also be participants who are invited to be a presenter, such as a participant invited to be a guest speaker. Moderators can allow any participant to be a presenter at any time.

Desktop sharing is supported on all major browsers, and the Java application must be downloaded before sharing your screen as a presenter. The desktop sharing process runs as a Java application outside of your browser by launching a Java Network Launch Protocol (JNLP) file called screenshare.jnlp. As part of the download process, the Conferences interface displays a set of images that guide you through the download specific to your operating system (Mac or PC) and browser (Firefox, Chrome, Internet Explorer, Edge, or Safari).

Note: If you have trouble installing the Java file, you may need to update Java to the most recent version.

Open Desktop Sharing

Open Desktop Sharing

In the menu bar, click the Share Desktop icon.

Start Download

Start Download

View the overview of the download process; the overview is specific to your operating system and browser. If you want to view a video about installing the Java application, click the Help icon [1]. The tutorial page will open in a new browser window.

When you are ready to start the download, click the Start button [2].

Run Java File

Run Java File

Locate and open the screenshare.jnlp file on your computer, according to the instructions for your operating system and browser. View the Java window requesting the download and run BigBlueButton Screenshare. Click the Run button.

Select Region (PC)

Select Region (PC)

If you are using a Windows machine (PC), you can select your entire screen or a specific region of your screen. If you choose to select a region, use the double-sided arrows to drag and re-size the sharing window [1]. You can also use your mouse to click and drag the border of the red and white box to move the selection area [2]. When you have selected the region you want to use, click the Start Sharing button [3].

Confirm Sharing

Confirm Sharing

Java will confirm you are sharing your desktop. Click the OK button.

View Preview Window

  View Preview Window 

The Presenter's Preview window shows the window you are sharing as the presenter.

To pause sharing your desktop, click the Pause button.

Stop Sharing

  Stop Sharing 

To stop sharing your desktop, click the Stop button.

Note: If you stop sharing and need to share again, you will have to repeat the file download process.

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