How do I view or edit a Scheduler appointment group in a course calendar?

Document created by Canvas Doc Team Employee on Apr 19, 2017Last modified by Canvas Doc Team Employee on Apr 22, 2017
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If you've previously created an appointment group in the Scheduler, you can view and edit existing appointment groups. You can also view and edit individual time slots in an appointment group, including users who have signed up for each time slot.

Notes:

  • The Scheduler tool is optional. If it is not already enabled for your account, please contact your Canvas administrator.
  • Currently, Scheduler has two options for viewing appointments. This lesson is for instructors who can manage appointment groups directly in their calendar. If your calendar displays the Scheduler button as a calendar view, you can only view or edit appointment groups in the Scheduler page.

Open Calendar

Open Calendar

In Global Navigation, click the Calendar link.

View Appointment Group

  View Appointment Group 

Locate the appointment group in your calendar. Appointment slots that have been reserved are shown in a solid color.

Open Appointment Group

Open Appointment Group

To open the appointment group, click any time slot in the appointment group [1]. In the appointment window, click the Group Details button [2].

Edit Appointment Group Details

  Edit Appointment Group Details 

In the appointment group page, you can view all details for the group as a whole. For each appointment group, you can view the name of the group, the course(s) associated with the group, assignment group location, group description, and group options.

You can change all group information except the existing calendar and all existing time slots. However, you can new calendars and additional time slots to the entire group.

Note: If you want to edit or delete existing time slots, you can edit individual time slots in the calendar.

View Appointment Slots

View Appointment Slots

At the bottom of the Appointment Group details page, you can view all appointments in the group [1]. Each time slot shows the date and time and whether or not the time slot is available. You can also view the name of each student who signed up for the time slot.

If a time slot has been reserved by a student but also includes the word Available, the time slot includes an additional slot that can be filled by another student.

If you want to send a message to students in the appointment group, click the Message Students button [2]. You can send a message to all users in the appointment group, users who haven't signed up for a time slot, and users who have signed up.

When messaging students, messages are sent as a group message. However, if your message includes over 100 recipients, messages will automatically be sent as individual messages.

Manage Appointment Group

Manage Appointment Group

To delete the appointment group, click the Delete Group button [1]. Please note this option does not provide a warning and cannot be undone. Deleting the group will also delete any appointments that have been reserved by students.

To cancel changes in the assignment group, click the Cancel button [2].

To save changes in the assignment group, click the Save button [3].

Manage Appointment Slot

Manage Appointment Slot

In the calendar, you can manage time slots individually. To view details about a time slot, including who signed up in the time slot, click the appointment link [1].

If you want to edit a specific time slot, click the Edit button [2]. Editing a time slot allows you to edit the description of the appointment. You can also limit the slot to a specific number of users. Changing either of these values in an individual time slot does not affect the description or user signup limit for the entire group. For instance, if the assignment group limited each slot to one user, and you individually edit a specific time slot to allow three users, only that time slot is affected by the user limit change.

If you need to remove a time slot, click the Delete button [3].

In time slots that have been reserved, you can send a message to the user(s) in the time slot [4].

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