How do I sync grades to the legacy PowerTeacher gradebook in PowerSchool in the New Gradebook?

Document created by Canvas Doc Team Employee on Nov 18, 2017Last modified by Canvas Doc Team Employee on Sep 15, 2018
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If your institution is using the legacy PowerTeacher gradebook in PowerSchool as a student information system (SIS), you can use the Canvas Gradebook to pass grades back to PowerSchool. Grades are passed back if an assignment is specifically included as part of the grades transfer. You can include grades for assignments, graded discussions, and quizzes on a per-assignment basis.

View the PowerSchool integration video.

Notes:

  • This integration requires the Post Grades to SIS feature option. Learn how to manage course features.
  • PowerSchool requires specific setup procedures before you can post grades. Depending on how assignments are assigned to students, some grades may not be able to be passed back to PowerSchool. For PowerSchool details and troubleshooting tips, view the Legacy PowerTeacher Gradebook Instructor Help document in the Canvas Community.

Open Grades

Open Grades

In Course Navigation, click the Grades link.

Sync Grades

Sync Grades

Click the Actions menu [1] and then click the Sync to Post Grades link [2].

Ignore Errors

Ignore Errors

Canvas notifies you if there are any errors with your submission [1]. Errors usually occur because of a duplicate assignment name, the assignment is missing a due date, or both.

A red dot displays next to the error(s).

To ignore the error(s), click the Ignore These button [2].

Correct Errors

Correct Errors

If you want to correct the error(s), update the error field(s) as appropriate.

Once the Gradebook no longer contains assignment errors, click the Continue button.

Sync Grades

Sync Grades

Canvas displays the number of assignments that will be sent to PowerSchool. Click the Sync Grades button.

Note: It may take a few minutes for data to appear in PowerSchool.

Open Monitoring and Reporting

Open Monitoring and Reporting

In Course Navigation, click the Monitoring and Reporting link.

Note: Depending on when your SIS was implemented, the Monitoring and Reporting link may be named Grade Sync.

View Reporting Tab

  View Reporting Tab 

The Sync Status page defaults to the Reporting tab, where you can view the status of the sync request.

In the search field [1], you can search for a specific sync request by course, section, or user SIS ID.

You can also filter by status. By default, the Everything status is selected, which displays all sync results in the page [2]. You can filter syncs by Cancelled, Errors, Failed, In Progress, In Queue, and Success.

Each status type displays the number of sync requests for each status [3]. To filter by a specific status type, click the name of the status.

View Sync Tab

View Sync Tab

To manage grade passback options, click the Sync tab [1].

To run a bulk grade passback for all grades in your course, click the Submit button [2]. Running a bulk grade passback sends every grade in the gradebook to your SIS. This option can be used if you notice a discrepancy between your Canvas and PowerTeacher gradebooks.

To schedule a sync to run daily, select the Scheduled Daily Sync checkbox [3]. This option sends any new grades that were updated for assignments set to sync to SIS. To save your daily sync setting, click the Save button [4].

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