How do I manage user defined fields for catalog registration?

Document created by Canvas Doc Team Employee on Apr 13, 2017Last modified by Canvas Doc Team Employee on Jul 19, 2017
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You can manage all of your user defined fields for a catalog by managing your catalog. User defined fields display in the user registration page when a user first registers for a course or program. Information in user defined fields can only be collected as part of new user registrations; the fields do not display when existing users enroll in a course.

When user defined fields are created in the parent catalog, the fields can automatically be applied to each subcatalog. However, you can choose to create your own user defined fields in each subcatalog. User defined fields can be exported using the Catalog API.

Open Admin

Open Admin

In the User Menu, click the Admin link.

Open Catalogs

Open Catalogs

Click the Catalogs link.

Open Parent Catalog

  Open Parent Catalog 

Click the name of the parent catalog.

Open User Defined Fields

Open User Defined Fields

Click the User Defined Fields tab.

View Fields

  View Fields 

The User Defined Fields tab shows you the field name [1], the label [2], and the field type [3].

Add Field

  Add Field 

To add a user defined field, click the Add Field button.

Edit or Delete Fields

  Edit or Delete Fields 

To edit a field, click the Edit icon [1]. To delete a field, click the Delete icon [2].

Manage Subcatalog Fields

  Manage Subcatalog Fields 

If you are viewing a subcatalog, any existing user defined fields in the parent catalog will automatically apply when the Inherit UDF from [parent account] button is enabled [1]. The user defined fields will appear but will be uneditable [2].

Add Custom Subcatalog Fields

  Add Custom Subcatalog Fields 

If you don't want the subcatalog to inherit the fields from the parent account, disable the Inherit UDF... button [1]. Click the Add Field button [2] to add your own custom field.

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