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Now that you've set up your instance with Sub-accounts and Courses, how can you manage your enrolments?

In Vocational Education, many organisations work with rolling enrolments, where students start their unit and qualification work across the year. If you're one of those organisations, we've outlined two options below to manage rolling enrolments. As always, have a chat with your Customer Success Manager(CSM) to discuss whether these options could work for your organisation.

 

In Canvas, enrolments can be managed at different levels using Term dates, Course dates and Section dates. In the examples below, we'll be using Section dates to manage rolling enrolments by organising them into monthly intake cohorts.

 

If you don't know about Sections, read about them here. You'll be able to set Section-specific Assignments, Quizzes, Discussions (Graded/ Ungraded) and Announcements. You can also set Section-specific assessment due dates, and also filter and sort by Section in the New Gradebook, SpeedGrader and Analytics BETA.

 

We’ve detailed two ways to manage your rolling enrolments using Sections. The first option utilises .CSV files to create Sections in bulk. The second option utilises the user interface to create Sections; this second option is a slower process, but still functional for smaller numbers of Sections.

Option One - CSV for Bulk Section Creation

 

Step 1: Design the Sections.CSV (Choosing the Headers)

 

Compulsory Headers

These are the headings that are compulsory and must be pre-filled prior to uploading the Sections.CSV as a SIS Import.

  • section_id:  This is a unique identifier used to create Sections within a Course. This identifier must not change for the Section, and must be globally unique. In the user interface, this is called the SIS ID.
  • course_id:  This is the unique identifier of the course where the Section will be added or deleted (added in Courses.csv).
  • name:  This is the name of the Section. Sections are ordered alphabetically by name.
  • status:  This is how you can create or remove a Section within a Course. Mark as ‘active’ to create a Section or ‘deleted’ to remove an existing Section.

 

Optional Headers

  • start_date:  This is the date the section begins. The format should be in ISO 8601: YYYY-MM-DDTHH:MM:SSZ (The T may be replaced with a space).
  • end_date:  This is the date the section ends. The format should be in ISO 8601: YYYY-MM-DDTHH:MM:SSZ (The T may be replaced with a space). By default, user access is cut off at midnight on your indicated end date, meaning the previous day is the last full day that users have access to the section. Best practice is to set your end date to the day after the section ends.

 

Sample

section_id

course_id

name

status

start_date

end_date

Section_SIS_ID

Course_SIS_ID

UI_Name_for Section

active

YYYY-MM-DD

YYYY-MM-DD

 

You can also view an example of a Sections.CSV from your Provisioning Report.

 

Recommendation: If you are using Sections to manage your Start/ End Dates for your students enrolment, we recommend that you just use YYYY-MM-DD and that you don’t include the times. By default if selects Midnight, but if you decide to use custom time you need to ensure you utilise the correct format which includes the timezones.

 

Step 2: Fill in Columns

 

  1. Add a Section SIS ID:
    • Define a SIS ID Protocol/ Naming Convention
    • A Section_ID must be unique and different to every other Section_ID. If you have a Student Information System (SIS/SMS), use the unique Course Occurence Number as the Section_ID as you will never duplicate the use of that number.
  2. Fill in all remaining compulsory columns.

 

Sample

section_id

course_id

name

status

start_date

end_date

Section_SIS_ID

Course_SIS_ID

UI_Name_for Section

active

YYYY-MM-DD

YYYY-MM-DD

CSE000098

BSB51915_V118

July Intake BSB51915

active

2018-01-01

2018-12-31

 

Step 3: Export to .CSV

 

Recommendation: Use Google Sheets if possible. This is because Microsoft Excel is known to add random spaces/ characters that cause problems with the upload. If you used Microsoft Excel to export the .CSV and it comes up with an error message, try Google Sheets before reaching out to Canvas Support.  

 

Step 4: SIS Import (How to/ What not to)

 

  1. Upload the .CSV to Canvas via the SIS Import Function
  2. DO NOT click the toggles for the Batch/ UI options unless you have discussed these options with your CSM
  3. Click ‘Process Data’

 

Recommendation: Always run a test in your TEST Environment to ensure you are happy with the effects caused by the SIS Import.

 

Option Two - User Interface

 

Step 1: Create a Course for an occurrence

 

Read about some options here about what you should set as a Course.

 

Step 2: Create a Section for every monthly cohort

 

  1. Access Sections in the Course Settings.
  2. Add a Section for Each Month - this can help you to break your rolling enrolments into starting months. This means that students who enrol at the beginning of the month and students who enrol at the end of the month will be included in the same Section intake.  

 

Canvas Course Sections

 

Step 3: Edit the Section Details (SIS ID and Start/ End Dates)

 

  1. Click the Name of the Section and ‘Edit Section’ on the right-hand side to start editing the details for the Course Section.
  2. Add a Section SIS ID:
    • Define a SIS ID Protocol/ Naming Convention
    • A Section_ID must be unique and different to every other Section_ID. If you have a Student Information System (SIS/SMS), use the unique Course Occurence Number as the Section_ID as you will never duplicate the use of that number.
  • Set a Start Date - Use the first of the month as the Start Date
  • Set an End Date -  Choose a date that corresponds to the length of time the students should be enrolled in the Course. For example, if the student has 1 year to complete the Course, the Start Date is Apr 1, 2018 and the End Date is Apr 1, 2019
  • Tick ‘Users can only Participate in the Course Between these Dates’ - read more about why you might ‘Limit Section Privileges’ here:
  • Click ‘Update Section’ to save your changes.

 

Editing Canvas Course Sections

 

Developed in collaboration with

Amelia Hayson, Senior Customer Success Manager APAC

You might have noticed when uploading a USERS.CSV, via the SIS Import function, it does not currently give you the ability to send the 'User Creation' email. So how do you give your users the opportunity to set their own password?

 

Some of you may request your users to select the 'Forgot Your Password' link on the login page, or perhaps you have set them a generic password where the user then has to login and change that password themselves. 

 

This solution provides you with an alternate way to send a Generic URL to your users where they can 'Request a Password' for themselves. 

 

 

Step 1 - Add the .JS to your Canvas Instance

If you haven't already, download a product such as 'Sublime Text'. Copy and paste the code below into Sublime.

//Written by D. Gilogley, Instructure Inc
//2019.01.08 - Forgot/Set password
// If you put this in your Theme's JS - You can then had our the URL
// "example.instructure.com/login/canvas?forgotpassword=true"
// This will auto take them forgot/reset password page of the Canvas login


//=================================================================
//=============== Main JS Starts below ============================

//Ensure Jquery is loaded on the page
if (typeof jQuery == 'undefined' || typeof jQuery === undefined || typeof jQuery === null) {
     var headTag = document.getElementsByTagName("head")[0];
     var jqTag = document.createElement('script');
     jqTag.type = 'text/javascript';
     jqTag.src = 'https://ajax.googleapis.com/ajax/libs/jquery/3.2.1/jquery.min.js';
     headTag.appendChild(jqTag);
     jqTag.onload = myJQueryCode;
} else {
     myJQueryCode();
}

// Main function
function myJQueryCode(){
     //Ensure that the page has loaded
     $(document).ready(function(){
          //If on the login page
          if(document.location.pathname === "/login/canvas") {
               //if the URL is ".../login/canvas?newlogin=true" then take the user to the forgot password page
               if (getUrlVars().newlogin == "true") {
                   $('.forgot_password_link').click();
               }
               //Change the text display to "Set or Forgetpassword" on the login page and forgot password page
               $('#login_forgot_password').text("Set or Forgot password?");
               $('#forgot_password_instructions').text("Enter your Email address and we'll send a link to set or change your password.");
          }
     });
}

//Function that gets the ? paramaters from a URL and returns them as a JSON array
function getUrlVars(url) {
    //if no variable, set it to the URL
    if (url === undefined) {
        url = window.location.href;
    }

    var vars = {};
    var parts = url.replace(/[?&]+([^=&]+)=([^&]*)/gi, function(m, key, value) {
        vars[key] = decodeURIComponent(value);
    });
    return vars;
}

Thank you to Daniel Gilogley for developing this code. 

 

Step 2 - Save the File in a Javascript File

  1. Click 'File' and then 'Save as',
  2. Name the file and at the end ensure you have '.js' so that it saves correctly. 

 

 

Step 3 - Upload Javascript File to Canvas Theme Editor

First things first, you can only have one Javascript File at a time. Ensure that you are not overriding any Javascript in the upload process. If you are not sure, please check with your Customer Success Manager. 

  1. Go to your Canvas Instance,
  2. Here is the Guide on How To: Open the 'Theme Editor',
  3. Upload the Custom Javascript,
  4. Once Uploaded select 'Preview Changes', 'Save Theme', and then 'Apply Theme. 

 

Step 4 - Create the Generic URL for New Users

Below is the Generic URL that you can include in your custom email (email is generated by you) to new users. You need to remove 'example' and replace it with your institutions Canvas URL name.

 

example.instructure.com/login/canvas?newlogin=true

 

Please Note: Custom CSS and Javascript may cause accessibility issues or conflicts with future Canvas Updates. Before implementing custom CSS or Javascript, please refer to our documentation

 

Developed in collaboration with...
Daniel Gilogley, Principal Implementation Consultant (APAC)

How should you structure your Canvas Courses in your instance if you're in Vocational Education?

 

There are already multiple guides outlining the hierarchical structure within Canvas (here) and information about Canvas Courses. The purpose of this blog is to provide a VET perspective of how you could apply your system hierarchy in Canvas. 

 

Last month we posted about how you might want to organise your Canvas Account. Now the next step is deciding how you will want to organise your Courses that works for your organisation. Courses can be used to differentiate qualifications, skill sets, units of competency or clusters.

 

If you have an integration with a Student Information System (SIS), take a look at how or if it maps to Canvas. If it does, then you’re set! Your SIS will map your system hierarchy to the Canvas Course structure.

 

If you don’t have a SIS or if your SIS does not map to Canvas Courses, consider your existing system hierarchy within your organisation. How can you mimic how your organisation is already set up within Canvas? We’ve outlined some models below to help you get started.

 

As always, have a chat with your Customer Success Manager to discuss which options could work for your organisation. 

 

Qualification as a Canvas Course

When Qualifications are organised into Courses, Units would be organised into Modules.

Qual as a Course

Pros

Cons

  • Reduced administration, as students are enrolled into one location
  • One location for trainer to manage
  • Easy to cluster Units and build progression pathways
  • Trainers can not easily be split between Units (Modules)
  • Amount of content in the Modules page may intimidate the student and potentially decrease engagement

 

 

Skill Set as a Canvas Course

Similar to the example above, Skill Sets can also be organised into Courses, and Units organised into Modules.

Skills Set as a Course

Pros

Cons

  • Reduced administration, as students are enrolled into one location
  • One location for trainer to manage
  • Easy to cluster Units and build progression pathways
  • Trainers can not easily be split between Units (Modules)

 

Unit of Competency as a Canvas Course

This option results in smaller Courses that contain the learning activities for the Unit organised in Modules.

units as a course diagram

Pros

Cons

  • Allows for greater flexibility if the RTO allows for a choice in Elective Units (if there aren’t defined learning pathways dictated by the RTO)
  • Smaller more manageable chunks of content/ assessment
  • Can limit Unit access (1 by 1)
  • Additional administrative tasks as each student has to be enrolled in every elective
  • SIS integration may not allow for this model

 

Cluster (Multitude of Units) as a Canvas Course*

Combine multiple Units together to cluster learning activities and assessments.

Cluster as a Course

Pros

Cons

  • Allows for greater flexibility if the RTO allows for a choice in Elective Units (if there aren’t defined learning pathways dictated by the RTO)
  • Smaller more manageable chunks of content/ assessment
  • Can limit Unit access (1 by 1)
  • Learning activities can be clustered to reduce the risk of over-assessment and progress through assessment tasks more organically to allow greater connection
  • Additional administrative tasks as each student has to be enrolled in every elective
  • SIS integration may not allow for this model

 

If you've already hit the ground running with your Courses, how does your organisation set it up and what are the pros and cons that you've encountered?

 

If you're just starting out, how would you like to set it up? What are the pros and cons that you feel are most important when organising your Canvas Courses?

 

You might also be interested in our next article, Managing Rolling Enrolments

 

Developed in collaboration with
Amelia Hayson, Senior Customer Success Manager (APAC)

This blog post is for you if

  • you work in the Vocational Education and Training space; and
  • you're one of the Canvas Admins at your organisation who will be making some strategic decisions about how you'll want to organise and run your Canvas instance for your staff and students

 

There are already multiple guides outlining the hierarchical structure within Canvas (here). The purpose of this blog is to provide a VET perspective of how you could apply your system hierarchy in Canvas. 

 

How should you structure your Canvas Sub-accounts within your VET instance?

 

Sub-accounts can be used to differentiate departments, locations, training packages, qualifications, and industry sponsor or partner models.

 

Consider your existing system hierarchy within your organisation. How can you mimic how your organisation is already set up within Canvas? We’ve outlined some models below to help you get started.

 

As always, have a chat with your Customer Success Manager to discuss which options could work for your organisation. 

 

Location or Region as a Sub-Account

This is for you if you want to separate sub-accounts for different locations or regions within your organisation

 

Training Package as a Sub-Account

This is for you if your organisation offers multiple training packages.

 

Qualification as a Sub-Account

This is for you if you offer a single training package and want account analytics at the qualification level.

 

Industry Sponsor or Partner as a Sub-Account

This is for you if you work with industry sponsors or partners and want to add co-branding.

 

How do you organise your Canvas account structure?  Share your thoughts!

 

Ready for the next step? Take a look at another article we've written, Considerations for Course Creation in Vocational Education.

 

Developed in collaboration with
Amelia Hayson, Senior Customer Success Manager (APAC)

Learning through practice and simulation is an essential aspect of the development of expertise in the workplace. Competency Based Training is designed to allow the learner to demonstrate their ability to do something as such; RTO’s need a way to assess and record the evidence of that assessment.

 

A Direct Observation (otherwise known as a Observation Report) is an assessment of a student made in real time in the workplace or in a simulated off-the-job situation that reflects the workplace. This is evidence that must be observed or witnessed by the assessor themselves.

 

As such, wouldn’t it be fantastic if you could do these assessments on-the-go? This blog will help you to move away from the days of print, write, scan and into the future of electronic-based reporting.

 

Step One - Define the Observation Outcomes

As part of the development of an Observation Report in Canvas, it is important that you are able to clearly articulate what outcomes the student is required to achieve. Once you have a defined set of outcomes, it is time to create those outcomes inside of Canvas;

1. Go to the Root Account Admin Navigation and select ‘Outcomes’,

2. Develop a folder structure which will support the input of multiple types of Outcomes (see sample below),

 

3. Create each Outcome that you wish to place into the Observation Report (see example below),

 

4. Once all Outcomes have been added, return to the Canvas Course that is being worked on.

 

Step Two - Import the Outcomes

1. In your Canvas Course, select ‘Outcomes’ on the Course Navigation,

2. Import the Outcomes into the Canvas Course (see example below).

 

Step Three - Create the Assignment

1. In your Canvas Course, select Assignments’ on the Course Navigation,

2. Select ‘+’ an Assignment:

a. Enter a Title and Description,

b. Display Mark As: Percentage,

c. Submission Type: No Submission.

 

3. Select ‘Save’.

 

Step Four - Create the Rubric

  1. Select ‘+ Rubric’,
    1. Add an appropriate title to ensure it is unique,
    2. Import the Outcomes that were created and imported into the Canvas Course,
    3. Select ‘Use this Rubric for Assignment Grading’ click ‘Create Rubric’.

***If it asks you to ‘Change’ or ‘Leave Different’ select ‘Change’. This will ensure that when the assessor grades using the Rubric, it will auto-calculate a grade out of 100%.

 

Step Five - Use your Device to Assess on the Go!

 

 

 

Developed in collaboration with...
Candice Lim, Trainer (APAC)

There are multiple grading options in Canvas for Vocational Education and we’ve documented just a few that you may want to try out. Have a chat with your Customer Success Manager to determine which option is best for your organisation.

 

Option 1 - Complete/ Incomplete

Option 2 - Rubric with Competency Standing

Option 3 - Rubric with Multiple Outcomes and % Marker

 

Option 1 - Complete/ Incomplete

The simplest of them all. The assessment is either complete or incomplete.

 

Pro’s

Con’s

  • Clear distinct message that the assessment is ‘Complete’ or ‘Incomplete’
  • Simple option for faculty to apply a mark
  • Cannot have more than one marking criterion/ Outcome
  • Lack of marking criteria/ Outcomes may lead to inconsistent marking
  • All marking criteria/ Outcomes would need to be stored external to the assessment

 

Steps to set it up:

  1. Create an Assignment,
  2. Change ‘Display Mark As’ to reference ‘Complete/Incomplete’.

 

.

Option 2 - Rubric with Competency Standing

Add a rubric with an outcome to your assessment so you can run a report on competency standing.

Example of Rubric with One Outcome

Pro’s

Con’s

  • Can run an Account/ Sub-Account Level Report on Outcomes
  • Score is automatically assigned in a Rubric, saving clicks and time on administrative tasks
  • Can use ‘Non-Scoring Rubrics’
  • Cannot have more than one Outcome in a Rubric
  • Lack of marking criteria/ Outcomes may lead to inconsistent marking
  • All marking criteria/ Outcomes would need to be stored external to the assessment

 

Steps to set it up:

  1. At the Account/ Sub-Account level,
    1. Create an Outcome (i.e. Competency Standing)
    2. Create a Rubric importing the Outcome
  2. At the course level,
    1. In the Assignment, choose to ‘Display Mark As’...
      1. Percentage - This will show either ‘0%’ or ‘100%’ to the student
      2. Complete/ Incomplete - This will show either a ‘Tick’ or a ‘Cross’ to the student
    2. Find and add the Rubric into the Assignment you have created and select the Toggle that allows ‘Use this Rubric for Assignment Grading’ (it may request you to ‘Change’ or ‘Leave Different’ once you save, please click ‘Change’)

 

.

Option 3 - Rubric with Multiple Outcomes and % Marker

Add a rubric with multiple outcomes to your assessment to reflect marking matrices and get it all captured in a report.

Example of Rubric with Multiple Outcomes

Pro’s

Con’s

  • Can run an Account/ Sub-Account Level Report on Outcomes
  • Can benchmark student responses with multiple outcomes
  • Supplemental marking matrix (on paper or somewhere else ) no longer needed
  • Provides feedback on which aspects are ‘Satisfactory’ and which are ‘Not Yet Satisfactory’
  • Auto-calculates the total score based on the Outcomes
  • Can use ‘Non-Scoring Rubrics’
  • Cannot use ‘Complete/Incomplete’ in the ‘Display Grade as’ because if there are multiple Outcomes, the completion of any one outcome will mark the assessment as ‘Complete’
  • Can take time to create effective and meaningful Outcomes/ Rubrics.

 

Steps to set it up:

  1. At the Account/ Sub-Account level,
    1. Create Outcomes
    2. Create a Rubric importing the Outcomes
  2. At the course level,
    1. In the Assignment, choose to ‘Display Mark As’ to ‘Percentage’,
    2. Find and add the Rubric into the Assignment you have created and select the Toggle that allows ‘Use this Rubric for Assignment Grading’ (it may request you to ‘Change’ or ‘Leave Different’ once you save, please click ‘Change’)

 

 

Developed in collaboration with

Amelia Hayson, Senior Customer Success Manager (APAC)

Adam Ware, Customer Success Manager (APAC)

What is Reasonable Adjustment, and what does it mean to your institution? Recognised Training Organisations (RTOs) have an obligation to assist learners who may need some flexibility in training and assessment so that their individual needs can be met.

 

One of the most common questions I am asked as a Customer Success Manager (CSM) is 'when you have multiple faculty working towards the support of an individual learners needs, is there a way to track this information inside of Canvas providing easy access to all relevant staff?'. 

 

One cool functionality that I have recently had the opportunity to play with recently is 'Faculty Journal'. The Faculty Journal enables faculty to make private notes about students progress that persist and are available beyond a single course. It is tied to a user profile therefore has some connection to Interaction Reports and Grades.

 

This nifty feature allows you to:

  • to view a link to the Faculty Journal in the User Details page sidebar,
  • view faculty journal information for individual students,
  • create new entries in a faculty journal.

 

A Preview

 

 

 

Want Access to Faculty Journal?

Contact your CSM and ask them to enable this feature for you. 

Laura Joseph

Vote 1 Triffid

Posted by Laura Joseph Apr 8, 2016

Meet  our office triffid. It has a varied diet, which includes, but is not limited to, filing cabinets (pictured). However, we have noticed lately that it finds people who vote for VET-friendly Canvas content to be extremely unappetizing (people who comment on the threads as well as voting are even less palatable).

 

IMG_1762.png

Here are the latest VET-friendly Canvas features - you know what to do.

 

Course Format in SIS Import

This is a suggestion for blended courses to be an optional field in the SIS format (just like start_date and end_date are) for the courses.csv file.

 

automatic email notifications after passing course 

Automated notifications in general would be very helpful in large courses. There's also the similiar idea, Customizable Automated Alerts and Triggers  now closed for voting, but someone (anyone? anyone?) can resubmit it.

 

Hide Names of Graders (aka Anonymous graders) 

Neat idea, particularly for cross-marking in large courses.

 

Last name, first name as separate cells 

What's that sound? Oh that's just the wailing and gnashing of teeth from people who are manually alphabetizing.

Laura Joseph

A Vetmas Carol

Posted by Laura Joseph Nov 24, 2015

Haunted by the Ghosts of Audits Past, Present or Future?

Hearing groans and howls about proving compliance for assessments in your fully online course?

Here are three tips that might help keep those pesky revenants away from your canvas courses (“the power of compliant evidence compels you!”).

 

Provide a clear and thorough unit level assessment plan for students to download.

This is your chance to explain in detail about what’s involved in each assessment item, and precisely what’s required to successfully complete the task.

It’s a good idea to also include the information from your rubrics here (more detail on rubrics below) so your students can get an idea of the weighting of different aspects of the task and focus more attention on the key ones.

You may also like to include a mapping document showing how each task aligns to the performance criteria of the unit.

Include this guide at the beginning of each unit and refer to it and/or link to it on your assessment pages.

 

Use Competency-based Grading Schemes

How do you grade competency based assessments in Canvas?

One way is to create custom grading schemes.

Check out the Grading Scheme section of the Canvas Guides to learn more about using grading schemes in your courses.

Some options include: satisfactory(>99)/ unsatisfactory(<99) and Achieved Competency (>99) / Not Yet Competent (<99), and Graded assessments (various percentages).

A couple of things to look out for with this one:

  • If you modify an account level scheme at course level, you’ll change it everywhere (make a new one if you need to change something for one course only).
  • The marks section of Canvas analytics tends to become confusing when you use competency based grading.

 

Use Rubrics

Rubrics are easy to use in Canvas (check out the Canvas Guides to Rubrics) and are a great way to break the task down into the elements/ performance criteria it covers.

Rubrics are great supporting documentation for when you need to demonstrate how you gather and assess evidence of competency, and they’re also really useful for students when they provide clear guidelines about what they need to do to pass the assessment. A good rubric breaks down the key aspects of the assessment and clearly explains what it means to successfully complete each aspect of the task.

Assigning points to each item is another way to show the weighting of certain aspects of the assessment.

They go a long way to taking the “ar” out of marking, too.

While audits are visited upon us all eventually, you can avoid dire visions presented by The Ghost of Audits to Come (the scariest one) by doing the right thing by your students when it comes to assessments – make your requirements clear, fair and relevant to the real world task.

Demonstrations are key when teaching practical skills, so good video content is a must for online VET courses.

 

Embedding videos is also an easy way to make your Canvas page look fabulous.

 

However, videos can also change a page from the cat's pyjamas into a dog's breakfast faster than you can say "seventeen iframes" or "what's going on with those first two minutes?"

 

So don't be a vidiot. Use these tips to make sure your Canvas courses are Mondo Video.

 

Embed a video playlist

 

Embedded videos not only look great, but they also mean that students don't have to navigate away from the page.

 

But what do you do when you have so many great videos that putting them all on the page would create the dreaded scroll of death (by video)?

 

Embed them as a playlist!

 

Probably the easiest way to do this is by setting up a (or using your existing) YouTube account.

Once you've made or found your perfect playlist, select "Share" to get the embed code.

 

Then just copy and paste the code into the html editor on your Canvas page. Your students will be able to see a hamburger nav icon at the top left to track where they're at in the list, like in this screenshot (I've used an image, because while these instructions work in Canvas courses, they're not working in Community for some reason.)

panda embed.png

 

Make sure you include clear and engaging directions for your students (e.g. which videos cover which content, what they do particular well, anything they don't cover, how they relate to the real world skill and/ or assessment task, etc).

 

Also remember to include a text alternative if the videos don't have suitable captions (like, er... this one: https://youtu.be/CxyEniBOhJY)

 

This very good advice was brought to you by the eminently sensible Caterina Mastroianni.

 

Use this "start at" hack

 

Have you ever needed to link to a specific part of a video on YouTube or Vimeo?

 

Say you found a really great step-by-step demo of the skill you're teaching, but the introduction is confusing and irrelevant.

 

You could let your students make their way through the intro and hope they persist to the useful part, or you could include a long explanation about where to start playing the video and why to ignore the first minute.

 

OR you could link straight to the relevant section. You can do this a couple of ways.

 

Say you want to share a youtube video at 0:40.

 

At the Share block, check the “Start at:” option and type the time you want your video to start.

Copy the Share URL

 

embed code start at.png

 

You can also add this start at code to the url.

 

Just modify the link by adding the following code to the end:

#t=[no. of]m[no. of]s

 

So, to start at 0:40, I would use #t=0m40s

 

Here is an example from youtube: Cat in Shark Suit Chases Ducking On Roomba(with musical score) - YouTube

 

And here's one from Vimeo: 100 - New Canvas User Interface Overview on Vimeo

 

Thanks to Rory O'Brien  Suzy Romanelli for this pro tip.

From image attributions to differentiated modules, here are some feature ideas that get the VET vote (and we hope that includes yours, too):

 

Copyright for images

Include a field to add Copyright to an image so the copyright displays right below the image. Given that most licences (Shutterstock etc) require images to have attribution of the artist as well as the photo image provider (particularly for commercial use), this is an elegant solution to the (let's face it) inelegant work-arounds some of us have been using.

 

Module access to specific groups, sections or students

Access to modules enabled for students, groups and sections? RPL looks almost easy from over here.

 

Grade scheme and letter grade for quizzes

You had us at letter grade.

This last one's now closed for voting, but someone (anyone?) can resubmit it.

 

These ideas have our vote, please give them yours, too.

Hello and welcome to the new Vocational Education and Training section of the Canvas Community - the VET Group!

 

Susan Cornish and I will be helping facilitate this group. We're both at TAFE NSW, based in Sydney, Australia, and are keen to connect with the VET community in Australia, as well as in other countries.

 

Some suggestions for questions and topics that this group will address include:

 

  • using a competency based grading scheme for assessments
  • developing practical vocational skills in fully online courses
  • suggestions and best practice for how to create and deliver courses to our students who have Recognition of Prior Learning (RPL).
  • compliance - how to set up assessments in canvas that smoothly lead to compliant evidence
  • reporting - how to improve linkages between Canvas reports and mandatory reporting to save on the time it takes to manipulate data exported from Canvas.

 

Thanks to Laurie Johns, Damian Noud, and Joanne Law for some of these great suggestions.

 

We look forward to discussing these and many other issues with other VET Canvas users in the near future.

 

Hope to see you soon in this space!