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Canvas Term Configuration

Question asked by Henry Acevedo on Jan 30, 2019
Latest reply on Jan 30, 2019 by samitoelau@coastline.edu

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Hello All,

We just finished our first full semester on Canvas. We were wondering how other campuses are using the Canvas terms. Particularly we had questions about these:

Do only the terms have dates? Or do your courses and sections also have dates?
When does a term/course end for the instructor? Do you set up separate dates for students vs.instructors?
Do your students lose access to the course after the term ends or do they still see it in a read-only state?

Any insights or information into how your campus runs terms will be very appreciated.

Thank you,

Henry Acevedo

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Kim Vincent-Layton Jan 30, 2019 12:21 PM
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Hi Henry!

We use terms in Canvas at HSU. @Becky_Williams can provide more detail, but here's what I have for now:
- Do only the terms have dates? Or do your courses and sections also have dates? Both
- When does a term/course end for the instructor? Do you set up separate dates for students vs.instructors?
- Do your students lose access to the course after the term ends or do they still see it in a read-only state? Course becomes Read-only state three weeks after term ends and moves to Past enrollments. Faculty have ability to completely hide the course if they desire
Contact Becky Williams at Becky.Williams@humboldt.edu
Kim
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samitoelau@coastline.edu Jan 30, 2019 4:07 PM
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Hello Henry Acevedo,
This is our setup:
Term Runs from: the actual term start/end dates (in our SIS).
- Students access from term start to term end.
- Teachers can access from whenever to one year after the term end date.
- Designers can access from whenever to term end.
Courses: Courses have start and end dates based on their actual dates in our SIS. We check the three boxes in Course Settings, Course Details tab to restrict students’ participation and viewing based on the course start/end dates.

We customize the course settings and add one year to the SIS course end date so that students can access the course in case of an incomplete. The teacher needs to make sure they’ve set all the Available Until dates so students can’t submit any work after the actual course end date. We share an instance with two other colleges. They allow student access to a course for only one week after the official course end date.
For our Contract Education/Military courses, we customize the course start date to allow students in one week before the SIS course start date.

Teachers have the ability to change the course start/end dates and checkboxes in their Course Settings but this is not recommended. This works for us but I must add that since we leave a course open for one year after the end, the course is listed in the current Course section on the Course List.

Sections: We don’t set any restrictions for sections. Keep in mind that section dates override course dates. Then course dates override term dates. Be sure to read:How do I restrict student access before or after a course date at the account level?
I hope this helps. I experimented with several scenarios and tested section, course, and term settings. I spent a lot of time at first. But this has been our setup for over 3 years and we haven't changed anything. Feel free to contact me at samitoelau@coastline.edu if you want to discuss more details.
Sylvia
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