As a school district employee that does attendance, I would like to utilize the message system to send out messages that pertain to them having to do extra time on Saturday school. How do I get the students into the my address book?
Hello Monica Kaiser!
I'm assuming you're talking about the messaging system called Inbox in Canvas Are you currently an administrator in your Canvas instance? Generally administrators can message anyone in the Canvas instance. If not, in order for you to send messages to any students who need to do Saturday school, my best guess would be that you need an account level role within Canvas that gives you permission to view all the users and send them messages. There's not a role with those default privileges, but an administrator could create one.
Hope that helps!
Thanks to Sam Shumway for his help.
I have another question...why do we still have former students and employees in our list of persons? How can we clean up that to be just for this year and how do we make sure when we return in August that it updates for next year?
At least at my institution, students are kept in Canvas for several years after they finish school so that if they wanted to contest a grade or verify information about participation in a class there is a record kept of them. This helps keep our school compliant with legislation concerning student data. I'm not sure what your own school's policy is concerning keeping student data, but I'd imagine there are similar reasons why there are still former students and employees in your lists.
Thank you. I agree that we need to keep them in there, but how do we delete students who have dropped out and parents of students who are no longer here?
You can manually drop people from Canvas one at a time, following this article's instructions: How do I delete a user from an account? There's also a good discussion if you're looking at a bulk solution: Is it possible to delete an user using Canvas API? .
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