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Microsoft Teams Meetings in Canvas

ctitmus
Community Team
Community Team
17 18 66.5K

Introduction

Microsoft Teams Meetings allows customers with Microsoft accounts to create conference calls (meetings) using the Microsoft Teams integration with Canvas. This integration can be used in many areas that support the Canvas Rich Content Editor.

 

Teams Meetings settings can be customized by an institution's Microsoft Edu account administrator.

 

This Canvas app integrates the Microsoft Teams Meeting App for Learning Management Systems. It leverages LTI 1.3 and deep linking for the editor button placement. No Canvas API or other LTI service scopes are enabled for this application. The privacy level for launches is set to public.

 

Note: The Microsoft Teams Meetings LTI is not currently supported in the Canvas test environment. For testing purposes, the Canvas beta environment is recommended. 

 

Installation

Microsoft Teams Meetings for Canvas is set up as an inherited developer key. Inherited developer keys are added to all Canvas accounts by default. To use the developer key, you must first turn it on from the Developer Keys page and copy the client ID. Learn more about managing developer keys.

 

Once the developer key is turned on, you will use the client ID to configure the external tool for your account.

 

Turn On Key

 

View Developer Key

 

To view the Microsoft Team Meetings developer key, click the Developer Keys link in Account Navigation [1]. Then click the Inherited tab [2].

 

You can determine if you want to turn on the tool for students of not. The Microsoft Teams Meetings for Canvas (Hidden from Students) key [3] will not enable the tool for students. The Microsoft Teams Meetings for Canvas key [4] will enable the tool for students.

 

To turn the key on, click the On button [5].

 

Note: If you have previously enabled Microsoft Teams Meetings for Canvas and want to hide the tool from students, you will first need to delete the app from your app configurations before installing Microsoft Teams Meetings for Canvas (Hidden from Students).

 

Copy Client ID

Copy ID

 

Copy the client ID that displays in the Details column. You will use this later to configure the external tool.

 

 

View App Configurations

 

View App Configurations

 

The Microsoft Teams Meetings app is configured from your account's app configurations. To view your app configurations, click the Settings link in Account Navigation [1], click the Apps tab [2], and click the View App Configurations button [3].

 

Add New App

 

Add App

 

Click the Add App button.

 

Enter ID

 

Enter ID

 

In the Configuration Type drop-down menu, select the By Client ID option [1]. Then enter the client ID copied from the Developer Keys page in the Client ID field [2]. To add the app, click the Submit button [3].

 

Install App

 

Install App

 

Click the Install button.

 

View App

 

341573_view-app.png

 

View the app [1]. To manage the app, click the Settings icon [2]. Settings options may include viewing app placements, viewing the Deployment ID, and deleting the app.

 

 

Usage

 

View Microsoft Teams Meetings

 

View Teams Icon

 

When the Microsoft Teams Meetings for Canvas key is turned on for an account, the Microsoft Teams Meetings LTI will be enabled in the Rich Content Editor in several areas within Canvas. Supported feature areas include Assignments, Discussions, Pages, Classic Quizzes, and the Calendar. Students may also be able to use this tool in the Rich Content Editor within a group. 

 

To open Microsoft Teams Meetings, click the Microsoft Teams Meetings icon.

 

Notes:

  • The Microsoft Teams Meetings LTI can be viewed in the New or Classic Rich Content Editor.
  • The Microsoft Teams Meetings LTI will only display for events created in course calendars. Personal calendars are not supported.
  • The Microsoft Teams Meetings LTI will not display in the Rich Content Editor for New Quizzes.

 

Sign In to Microsoft

 

Sign In _ Create Link

 

When Microsoft Teams Meetings is opened from the Rich Content Editor, the user will need to sign in to their Microsoft account by clicking the Sign in button [1]. They can then create a conference link by clicking the Create meeting link button [2].

 

Note: You may need to periodically log in to Microsoft if you are adding multiple links to Canvas.

 

Create Meeting

 

341563_create-meeting.png

 

Enter a name for the meeting in the Name field [1]. If desired, select a meeting start date and time [2] and end date and time [3]. The date and time fields are not required and can be different from the information displayed in Canvas.

 

Higher-tier accounts can also enter a phone number that participants can use to dial into the meeting.

 

To create the meeting link, click the Create button [4].

 

View Confirmation

 

View Confirmation

View the confirmation that your meeting was created [1].

 

To join the meeting, click the Join Microsoft Teams Meeting link [2]. To manage meeting options, click the Meeting options link [3].

 

To add a meeting link to the Rich Content Editor, click the Copy button [4].

 

View Meeting Options

 

View Meeting Options

 

View the options for your meeting. To determine who can bypass the meeting lobby, select an option from the Who can bypass the lobby? drop-down menu [1]. This option can be set to Everyone, People in my organization, and People in my organization and trusted organizations.

 

To determine who can present, select an option from the Who can present? drop-down menu [2]. This option can be set to Everyone, People in my organization, Specific people, and Only me.

 

To save your options, click the Save button [3].

 

View Link

 

341564_view-link.png

 

The Microsoft Teams Meetings conference link will display in the area where it was added to Canvas.

 

When students click the link, they will have the option to join as a guest or as a student, depending on the school settings. School settings can allow guest users to come in unauthenticated.

 

 

 

Additional Resources

 

Remote Learning

 

Users

 

Admins/Teachers

 

Microsoft Education

18 Comments
willmoin
Explorer II

This doesn't look like what it does for instructors at our institute - instead you have to click on a stupid plug button

Sylvia_Ami
Explorer III

Hi  @willmoin ‌ - It sounds like you are using the new RCE. This guide has instructions using the older version of the RCE. When you use the plug button (aka Apps icon), does it look similar to what is described in the guide: How do I create a hyperlink from Microsoft Office 365 in the New Rich Content Editor as an instructo...

willmoin
Explorer II

Hi Sylvia, thanks for picking up on that - I always forget we're running the newer version so that would explain the disparity. I'm rather envious of the button right in there

dave-long
Learner II

With this integration, is it just the Meetings aspect of Teams, or does it also connect to the other aspects of Teams?  Like, a channel, files, other functionality in Teams. 

willmoin
Explorer II

I think that so far it is just the live meeting aspect, finger crossed more will follow!

a_baisarin
Community Member

Hi Canvas team.

How I can install and use Microsoft Teams for self-hosted Canvas? 

Because there are no inherited keys there. Can you give information on creating developer keys?

slackman
Surveyor

Hello,

We are looking to live stream with Teams in Canvas to our remote learners while we are teaching the lesson to our in-person students. We have ipads to use for cameras. Would you have the teacher log into the ipad as themselves and stream the video of the class, while at the same time, the teacher also logs into the class on a laptop to control the content on the smartboard or projection device? Is it possible to log in as the same teacher at the same time on 2 devices.

Thanks,

Sue (New admin in Canvas)

selghazaly
Surveyor II

I did all the steps and it doesn’t allow me to copy the link after creating the event. Any idea why this is happening??? I receive a message that “ I tired to change something that I don’t have access to” 

Theuns
Surveyor

Hi there. I have followed the steps above, and everything worked well. I recorded the Teams session, but could not see the recording. I posted a question here, but I'm now editing that into some advice. The recording of the embedded Teams meeting was sent to my institutional MS Stream account. I received an email from MS Stream, with a link to the video, so don't panic if you can't see the recording immediately. From MS Stream, you can then forward the link to others. 

Nancy_Webb_CCSF
Adventurer

@willmoin, about the button for inserting 365 in the new RCE, I think administrators can set that to be a separate button on the toolbar and not buried in the plug.  Only two of the plugins can be made separate buttons - keeps that toolbar small!

Nancy_Webb_CCSF
Adventurer

@ctitmus, our students, unlike faculty, have special gmail accounts, would they only be able to join Team meetings as guests?

willmoin
Explorer II

Thanks @Nancy_Webb_CCSF we now have it as a separate button along with one for Studio, Capture.PNG

much better! 

Nancy_Webb_CCSF
Adventurer

Glad to hear it @willmoin!

PhilR
Surveyor

Currently we teaching staff are using this integration across the university and post meeting the chat, any shared files or whiteboards used are available to the students to access afterwards which is exactly what we want. However there is an upcoming change being made by Microsoft next month that will change how chat and other meeting assets access permissions work depending on how the user is invited into the meeting.

You can see details of this change in :

Message Center – MC226407

Details on Roadmap - Microsoft 365 Roadmap | Microsoft 365

 

The relevant part if that if a user joins a meeting via a meeting link (and is not an invited user) then after the meeting ends they will no longer have access to the ‘meeting assets’ which include chat, files and presumably anything else like whiteboard, notes, polls etc.

This is an issue for use and likely for many institutions that rely on this but Im guessing many will not be aware of this change.

Are Canvas aware of this and planning to make any updates to the integration to mitigate this?

Ideally a feature to add / invite any students that have permissions to the module into the meeting so they can retain access to the chat, files etc once the meeting ends.

romann
Surveyor II

I would like to know where is the teams meetings saved as it relates to the (my) MS 360 account that created the meeting. Once I create the meeting through the LTI there is little I can do to manage or remember the details about the meeting(s) I created.

Suppose there is an another school event that pushes the meeting to a later time, and I have guest speakers I already shared the link information before hand.

I should be able to leverage the existing link a reset the time-properties.

 

 

vickigraham
Surveyor II

Has anyone figured out a way to access meeting options after the event is originally created? Once the pop up with the link is gone I have no way to access the meeting options and I would like to go back and change the lobby.

sgreer5
Surveyor

@vickigraham You can start the meeting, click the 3 dots, meeting options, and get to them that way.

vickigraham
Surveyor II

It has been fixed so it will not be an issue for meetings in the future. However, I still can't access options for meetings from before it was resolved.