Subaccount permissions and policies

[morris_admin]

Hello All,

I searched to see if this was addressed before, but couldn't find anything on the policy/practice side. If I missed this as a prior discussion, I apologize. Also, if this discussion should have a different home in the community, please feel free to move it!

I am curious about whether other higher ed schools have policies or documentation for their communities about who has subaccount access and what permissions those folks have. Do you give subaccount access to the chairs of your academic departments? What about Deans? What permissions do different roles have? If you would be willing to share your policy, that would be great!

Thank you!

Jessica

Senior Instructional Designer

La Salle University

[kona]

morris_admin, we don't have anything formal written up and a lot of what we do/don't do is related to our faculty union and their contract with our Institution. For us we only provide subaccount admin access to Department coordinators who would have access to all of the courses anyway. We do not provide access to Deans or anyone else.

Ex: Before using subaccounts we would add our Welding Coordinator to EVERY welding course (30-40 courses) each semester. This was so he could add the standardized content into the courses, tweak things as needed, and go in during the semester and adjust things/check on things as needed. This was a huge pain for us (adding him) and him (having a crazy course list on top of his normal courses that he taught). Thus, creating the Welding subaccount allowed him to have access to all of the courses he would have had access to before (and the same permission levels), but now he automatically has access to the courses as soon as they are created and they don't bulk up his course list. It also saves us all the time from going into every course and adding him.