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Importing Question Banks Troubleshooting Guide

snugent
Community Champion
19 8 28.6K

Update: The New Quizzes feature is now available in production. Content from the current quiz must be migrated to Quizzes.Next. Currently (as of May 24, 2021) New quizzes cannot accept publisher QTI files so content must be imported in the classic quiz tool and then migrated to new quizzes.

Over the years I have help many faculty import textbook publisher question banks and have developed a process of troubleshooting issues. Here are the steps I use.

Option 1: Check the Publisher Website

Check with your textbook representative to see what is available. They may have a solution that saves you time.

  • IMS QTI package - This is the fastest route for getting questions into Canvas using the import process. On the publisher website find your book and login to the site to see what digital resources are available. If the Canvas option is not available, try the WebCT/Vista or Blackboard options. Sometimes I have had luck with importing with those options.

  • Test Generating Software or Service - Some publishers give you access to test generating software that allows you to create tests. In some cases this may be software that must be installed on your computer or it may be service that you must login to on the publisher website. In the test generating software it is best to create the test in the same manner you want Canvas question banks to be organized. This may be by chapter or category. Just pick a method that works for you. The test can then be exported as ISM QTI package and imported into Canvas. Ask your textbook representative for help with this process.

Issues with This Method

If option 1 does't work, it may be one of these issues. If you can rule out all of these issues and it still doesn't work, move on to option 2.

Not all QTI files are alike - The caveat with the IMS QTI method is that in some cases the import file will create one huge question bank OR will create several unnamed quizzes and question banks in Canvas. If one huge question bank is created, you can move questions into new banks that you create OR find a different way to get the questions into Canvas. Moving questions can be tedious process and may not be the best way especially if the questions do not have descriptive titles. Question Banks can also be renamed in Canvas. If you want to invest the time, you can make this work, but it is a tedious process. While publishers (primarily Cengage, Pearson, and McGraw-Hill) can make this better on their end, there are some issues on the Canvas side so you may want to comment or vote for these feature ideas.

Imported Quizzes are not setup the way you want - The questions in the imported quizzes will also not be in question groups so I generally delete the imported quizzes so I can create new quizzes so I can set them up the way I want. If the feature idea below was in place, it might be easier to move questions around in a quiz.

The import process didn't import the quizzes - This happens sometimes. Take a look at the QTI file on your local computer. If it is a properly formatted QTI file, it will have a imsmanifest.xml file in the main directory. If it doesn't, then it is not a properly formatted QTI file.

imsmanifest.png

However, if there is just a folder inside the zip folder click through folder to see if  the QTI file is nested within folder. In some cases I've seen these nested three or four folders deep so it is certainly worth a look! Click Extract all files in the folder window. The QTI files are typically listed by chapter and you will need to import them one at a time in Canvas.

extract-files.png

Useful Canvas Guides

How do I import Quizzes from QTI packages?

Option 2: Use Respondus

In some cases the textbook publisher may only offer Word documents for quizzes or you may want to review the questions before importing into Canvas. If this is the case, it may be best to use Respondus to import questions into Canvas. Quizzes stored in Word documents can be imported into Respondus and then published to Canvas. You may also want to check to see if the textbook publisher has offered the test bank through the Respondus Test Bank Network.

Issues with this Method

Cost & Availability - Respondus is third party tool that must be purchased so it may not be available. Check with your IT department.

Questions must be formatted for Respondus - The questions must be properly formatted for Respondus to import them correctly and identify the correct answer.  For example, for multiple choice questions, each question must start with a number followed by period and space. Then each answer must start with a letter following by a period and space. To identify the correct answer an asterisk must be placed before the letter of the correct answer.  This may be difficult to do in Microsoft Word with automatic numbering turned on. I have found it is best to get the numbering formatting set in Word and then save the file as text file. The numbering will be retained and you will be able to place the asterisk in the correct location without much hassle. Text documents will import into Respondus.

Review the Respondus Guides

Please note at this time in Respondus software Canvas quizzes cannot be downloaded using the Canvas personality. However, quizzes can be exported from Canvas and imported into Respondus using the QTI personality. From Respondus the quiz can be printed. Follow the steps below. 

  1. Export the quiz from Canvas and download to a location on your computer. 
  2. Open Respondus and change the personality to IMS QTI
  3. On the Respondus Start screen, click Import and locate the file you exported from Canvas. In open dialog box be sure to change the Zipped IMS QTI package. 
  4. Give the Respondus quiz a name and select any other desired settings. Click Preview and then Finish. 
  5. The questions will load and the Edit screen will appear. Select the Preview & Publish option. 
  6. Select Print options and set your desired preferences. Click Save to File. 
8 Comments
Stefanie
Community Team
Community Team

Great resource, snugent​!

dhulsey
Community Champion

Thanks for this, Susan!

awilliams
Community Champion

Yes yes, kudos!

awilliams
Community Champion

The Respondus Test Bank Network has really been saving our bacon left and right. While waiting days for a publisher rep to even get back to us, if the textbook is in their network we can get turnaround times (all the way to having the quiz in Canvas built) down into hours rather than days.

ejackson
Community Champion

One thing we have done when formatting Word documents that have automatic numbering - - we found a Macro that converts the numbering to text. The numbers are retained but you can then access them. Works like a charm!

If anyone wants the macro I would be more than happy to provide it.

ejackson
Community Champion

Another thing to be aware of is that there are issues with any images in test questions. They don't publish over to Canvas.I have been in contact with both Respondus and Canvas - - NUMEROUS times - - but no luck. I always have to check and re-add the images manually. Not difficult, just mainly an annoyance. I'm hoping the quiz update they are doing takes care of that.

kblack
Community Champion

Good thing you recently mentioned this in a Community question, snugent‌!  I don't know how I missed this all these years, but this is great! I have now bookmarked it to aid my failing memory. Thank you for this!

mohanned_neamah
Community Participant

I use ExamView to convert word documents (or Rich Text Docs) into a ExamView test and then export it to Blackboard which I can import in Canvas
Using this method images will be published to Canvas