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rake_9
Community Champion

Box Integration - Expiration Date

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I have some questions about the Box / Canvas integration.  I've read through Box?  and Box Integration.

We have an enterprise Box account and have had it integrated with Canvas almost from the get-go (we are nearing the end of our first year in production; 2 years counting the pilot).  We are encouraging people to use Box to store and link to all their big bulky reference and downloadable files, rather than increasing the quota in courses. 

As  @Adrienne_J_Gaut suggested in Box? , you pretty much have to set your Box folders to "open to anyone with a link" in order to avoid having to manually add all the students as collaborators on a folder.

This raises security concerns. Our Box admin is not happy with this, but understands the need.  Because of the security concerns, though, he does have a default "time to expire" date for any link shared with an "outside collaborator."  Integration links from Canvas fall into this group.

One instructor pointed out to us that with this setting, the link between the course and the material in Box automatically inherits the default expiration date.  One can manually go into Box and remove the expiration; we think that change will hold, but are not actually sure, especially if a course is copied forward into a new shell. And in any event, it is a pain to have to go into Box to unexpire the folders and files.

Is this the experience that other schools have?  Any work-arounds or recommendations?  Did anyone actually know who wrote this integration? We'd love to see it have more controls.

 @shane_ohara ‌  @John_Lowe ‌  @warmstrong ‌  @kub26 ‌

Thanks,

Valerie

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shane_ohara
Community Champion

Valerie,

I do not directly support the use of the Box tool, so I cannot really add to much insight to this conversation. However, I will point you to our knowledge base article that our trainers reference: myCourses and Box: Best Practices. I hope this helps you out.

Shane

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shane_ohara
Community Champion

Valerie,

I do not directly support the use of the Box tool, so I cannot really add to much insight to this conversation. However, I will point you to our knowledge base article that our trainers reference: myCourses and Box: Best Practices. I hope this helps you out.

Shane

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rake_9
Community Champion

Thanks.  This is the information we have posted.  Very similar to yours.

Using BuckeyeBox with Carmen | ODEE Resource Center 

chofer
Community Coach
Community Coach

Hi  @rake_9 ‌...

I thought I would check in with you because there hasn't been any new activity in this discussion topic since the end of February.  In reviewing the above conversation, did  @shane_ohara ‌'s response help to answer your question?  Or, are you still seeking assistance with your initial question you posted above?  If you feel that Shane's response is "Correct", please go ahead and mark it as such.  However, if you are still looking for help, please post a message below so that members of the Canvas Community can continue to help you.  For now, because there hasn't been any new activity in this thread for quite some time, I'm going to mark your question as "Assumed Answered", but that won't prevent you or others from posting additional replies below.  I hope that's okay with you.  Looking forward to hearing from you soon, Valerie.