Our university is in the beginning stages of adopting Canvas. So far, we have not changed the storage quota for any course; the people who have run into the cap so far have been able to identify and remove unneeded files, move video & audio files to more appropriate servers, and optimize what is left.
I'm sure, however, that we will encounter courses where none of these options completely meet the need.
I'm assuming -- but would like to be sure -- that if we increase the storage quota for the course when it is built, it will need to be increased each time the course is copied forward into a new semester. That is not an appealing solution, from my perspective. We try to not set up situations where we are always handling the same exception each term.
I've looked at these 2 articles (https://community.canvaslms.com/thread/7504 and https://community.canvaslms.com/thread/8892). I actually would like to encourage people to optimize / use appropriate tools / clean out old files, so I'd rather not increase the default quota. Any other ideas for managing these resource-heavy courses?
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Thanks Stefanie. The answer from Kona mostly addresses my question, but I'm looking for ultimate re-assurance.
If I'm understanding things in the most optimistic light, we can increase the quota for the master course (where the files are actually uploaded). When the master course is copied into the academic shell, the files will appear to be there, but won't actually have moved. We would thus not need to increase the quota in each new course. Is that correct?
Does it follow, then, that the instructor in the academic shell could upload files into that shell, even though it appears to have filled its quota?
To test this I created two blank, totally pure courses. In one I changed the file quota from 500 megs to another number. I also uploaded 10 or so images to the course files and checked to make sure that that they took up part of the quota (3% in this case). Then I imported the contents of Course 1 into Course 2. When I checked the quota in Course 2 the other than 500 number was evident in the quota setting. The image files appear in course files but the storage limit for course 2 is still showing at 0%.
Thank you. That is very helpful. We were going to do a similar test ourselves; maybe we will anyway.
Actually, another confirmation needed. We're a bit paranoid.
Has anyone had the experience of having the original course deleted and all the files remain accessible? Where DO those files actually end up?