This document introduces the Google Apps integration as noted in the Canvas Production Release Notes (2017-01-07).
The Google Apps LTI can be configured manually by users who have permission to add and edit LTI tools.
When enabled, the Google LTI adds functionality to multiple areas in Canvas courses.
Canvas has improved its integration with Google Apps making it easier for instructors to include collaborations, content sharing, engaging course content, and assignment distribution directly within Canvas. The integration also makes it easy for students to collaborate with instructors and fellow students on individual or group assignments.
Google Apps is an external app (LTI) available to institutions with Google Apps for education. However, anyone with a Google account can use this integration.
The Google Apps LTI supports Google Drive in Canvas and can be enabled at the account, sub-account, or course level in a Canvas production environment. The LTI must be configured manually by users who have permission to add and edit LTI tools.
United States: Users can generate their own key and secret to install the LTI tool through the EduAppCenter Google app page. Instructors in Free-for-Teacher accounts can add the LTI to individual courses.
Worldwide Regions: Users should contact their Canvas Customer Success Manager (CSM) for region-specific configuration credentials. Google is not currently available for instructors in Free-for-Teacher accounts.
Note: Once the Google Apps LTI is added to a production environment, the institution's beta environment will adapt the settings from the production environment on the next beta refresh, which will allow users to test the integration in beta. However, please note that the integration is still subject to all feature limitations that may exist in the beta environment.
This integration is not affiliated with the current Google Drive web service in Canvas. If instructors and students already have Google Drive set up as a web service, they will still have to authenticate through the LTI.
The Google Drive web service should be disabled by a Canvas admin in the Account Settings page. Retaining the web service may cause confusion for students, who would otherwise see tabs for both Google Drive and Google Doc when uploading a file submission.
Documentation for the Google Apps LTI and related Google Drive features can be found using the Google Drive tag in the Canvas Guides.
As part of the Canvas integration, some functionality is limited by Google. Users should be aware of the following limitations by Google in Canvas:
Canvas admins can set up Google as an authentication method so users can sign into Canvas using their Google credentials. However, the LTI integration itself does not support single sign-on (SSO) authentication. After users log in to Canvas using Google, they will also have to authenticate into the Google LTI.
The Google LTI adds a link to the user’s Google Drive in the Course Navigation Menu. The name of the link aligns with the name added as part of the Google LTI (most commonly Google Drive). Users can authorize the Google Apps LTI to view their Google Drive account. If authorization to Google Drive is not successful the first time, authorize the application again.
After logging in to Google Drive, users can view everything in their My Drive folder. They can also open files in a new browser window and edit files directly.
Users can only authenticate into one Google Drive account at a time. If users need to authenticate into Google Drive using a different account, users can open the User Settings page, remove the integration, and then authenticate again using the new Google Drive account.
Note: The approved integration shows that the token has a short lifespan, but Canvas gives the app a refresh token that can be used to get new tokens when necessary. Users can still use the integration even if the expiration has passed.
Instructors can create an online embedded assignment through an external tool. With the Google Apps external tool, this assignment type creates a view of the assignment file that acts as a template for a student’s assignment submission. Accepted assignment types are Google Docs, Spreadsheets, and Presentations.
When students open the assignment, Google Drive will create a copy of the file in the student’s Google Drive folder for the course for each student’s submission. Depending on how the document is configured, they may not need to log in. The students can update the document per the assignment instructions and submit it without leaving the page. If students want to view the version of their cloud document submitted for the assignment, they can view the document in the assignment details page.
Instructors view each student’s document copy in SpeedGrader for grading.
Instructors can also continue to create regular file upload assignments. However, when instructor allows file uploads, students can view the Google Drive tab and upload files directly from Google Drive.
Note: When the Google Apps LTI is enabled, this feature no longer requires students to set up Google Drive as a web service. If the web service is still enabled, students will view tabs for both Google Drive and Google Docs.
SpeedGrader displays any uploaded file type that is supported like other Canvas assignments. Some files cannot be previewed in SpeedGrader and have to be downloaded for viewing. However, SpeedGrader does support previews for native Google file types.
Users can create collaborations with documents, spreadsheets, or presentations. The creator can add individual users or groups from the course to participate in the collaboration. Collaborators can be added or removed at any time, but once a user is added to the collaboration, the user always has access to the collaboration in the user’s Google Drive folder. Collaborations require a name before they can be saved.
Google Apps complements Canvas with an updated Collaborations page. The page design update is controlled by the External Collaborations Tool feature option, which can be enabled by a Canvas admin and must be enabled in the same location as the Google LTI app (course or account).
Note: This feature option is not available in the beta environment.
Users can access their Google Drive folder from the Course Navigation Menu. Google Apps does not display a folder directly in a user’s Files page.
Like other uploaded files in Canvas, student submissions are copied to a student’s submissions folder in user files if the file was uploaded using the File Upload or Google Drive upload assignment options. However, cloud assignment submissions are copied into the student’s Google Drive folder.
Google Apps displays as a Modules external tool. Instructors can add links to Google Drive documents as an external tool.
Google Apps displays a Google Drive icon in the Rich Content Editor. The icon displays everything in a user’s Google Drive account and allows users to display documents as inline links or embed them directly. Students and teachers can view the icon anywhere they can access the Rich Content Editor, such as discussions and pages (as allowed).
If the icon does not display directly in the tool bar, the icon is included in the More External Tools drop-down menu.
The following functionality relates to Google Apps in the Canvas by Instructure app and SpeedGrader app:
Canvas by Instructure
For any other contrary behaviors in the production environment, users should submit a Canvas support case for assistance.
It looks like embedded Presentations cannot display presentation view. You can see the slides and edit them, but if you click on Present, it just shows a black box where the slides should be.
This is great, something my faculty has been asking for. I enabled the LTI for our school, added the necessary authentication information and now the Google Drive appears in the navigation menu. It is also available as an external tool in Modules. But an icon is not showing in the Rich Content editor. What needs to be done to get this to happen?
You'll need to generate your own. HERE IS THE LINK to generate this information. It comes from the EduAppCenter. I put this in at the sub-account level to test integration at a few schools. It seems to be working for everyone who has tried it so far.
What an amazing birthday present to find!! Yes!!
So I'm immediately jumping online now that I'm home from a trip and getting this rolling. However, here's the first hiccup. I set up the LTI as the Admin and I went to Google Drive in a course and authorized the login. Except it pulled my personal google login, not my school one. So I've done everything from deleting the LTI in my user settings, logging out and back in, using a different browser to authorize the login, clearing cache, and even deleted the account level LTI app as Admin and added it back in. Still pulling all of my personal google drive folders and files. Thoughts?
There are two behaviors I'm noticing when searching for Google Drive documents in the rich text editor. One is that I cannot find some documents when they are placed into a folder if I use the search function. In the screenshot below, I can find the document using search so long as it is in my main Google Drive directory. However, if I place it into a folder in Google Drive, it no longer appears in the search. The second behavior is that the search does not seem to yield an easily-discernible organization. For example, my most recently created document that I edited most recently is at the bottom of all my search results rather than being near the top. I'm wondering if there is a way to configure this to have most recent near the top of the search results.
We built a Google Drive integration with out legacy LMS years ago, so it is great to be able to offer this functionality in Canvas now. As few caveats I've hit upon:
I think this is a great first attempt with just a few issues to iron out.
What a useful addition to the Canvas ecosystem!
I'm curious if we could get a bit more detail on the possibility of the LTI playing well with institutional single sign-on with Google. If it's technically possible, might it be on the roadmap at some point?
Similarly, what are the risks of mixing the Google authentication with single sign-on? I imagine this might allow someone to connect a personal Google account, which could create some access issues.
We've had some problems with Google remembering any account you may have used with it previously. So try deauthorizing Canvas from your google account. Please let us know if that doesn't work.