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Allowing Export gradebook by section(s)

Allowing Export gradebook by section(s)

(8)
Reposting an old request that we made last year. Now that we have fully transitioned to Canvas. It is becoming increasingly clear that this is a feature that is needed in Canvas.

 

We have some very large classes in our university with a large amount of sections that we crosslist into one course such as 100/200 level Chemistry, Physics or Speech classes. Said course would have a series of instructor who are each responsible for their own sections. An instructor could be responsible for 4 sections totaling 200 students but would only like to export the grades and work on the students in section A (50ish students). That is not currently possible as exporting the gradebook export everyone in the sections you are assigned to at the very best and export everyone in all the section if the flag isn't set so that they can only see the students in their section.

 

When instructors select a specific section in their gradebook to view and Canvas shows them that section and its students in the gradebook. The expected behavior would be for the Export button to export the dataset that is being displayed at that point. Which is just that one section's gradebook. That is currently not possible.

 

To take this idea one step further, it would be ideal to allow instructors to check the section of the course that they would like to export. An instructor could check Section A, C, D and F out of Section A-G and only export those 4 sections to a csv file.

 

Rob Ditto mentioned on the last idea post that this used to be possible at one point. Hopefully this idea could be re-added.

31 Comments
Renee_Carney
Community Team
Community Team

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Thank you for your Feature Idea submission. We wanted to call your attention to   which was submitted in a different voting period, but archived due to lack of votes or inadequate response. You may want to reference this idea for any insight.

Your idea will be open for vote in the next voting cycle.

In the meantime, help your idea gain traction by posting a link to this idea in the comments of the other, archived idea (which will notify author and anyone who is following the idea) and share your idea to colleagues and peers who you think would be supporters, as well.

curtain
Community Participant

This one has a lot of value as section level distinction is important with the cross-listing feature

biray
Community Champion

This idea has moved to the next stage and will be open for voting among the Canvas Community, from Wed. February 3, 2016 - Wed. May 4, 2016.

Check out this doc for additional details about how the voting process works!

johnpj
Community Contributor

The ability to export by section would be immensely helpful, especially in the process for preparing final grades. We have some courses that have 40+ sections, so this would have a huge amount of time for faculty.

admin_brake
Community Participant

This would be a huge help to instructors of crosslisted courses!

jjordan1
Community Contributor

I voted up, but also wanted to share some similar action asking for section-level exports:

https://community.canvaslms.com/community/ideas/feature-ideas/content?filterID=contentstatus%5Bpubli...

I also just noticed that on the Admin grade export, if you have students from another Canvas instance/institution (via trusts), they are not there (they only show up in the Teacher-level gradebook export).  Not exactly related, but new within grade exports.

cwruck
Community Champion

This is one of many granular controls that we would like to offer when we revamp the import/export of gradebook. Some other controls that I think might also be helpful to be able to make choices about when exporting/importing: Grading Periods, Grading Schemes, Totals (Assignment Groups, Current, Final), Assignments, Sort order, Students, Student IDs, etc.

This is a project that I'm currently researching. It won't go into development until the company decides it's the current top priority for the gradebook team to work on. I'll move this to "under consideration", because I believe we will do this at some point and archiving isn't quite the right status for it. When we get green lit for this project, I will update you here.

Renee_Carney
Community Team
Community Team

This idea was moved from Under Consideration stage (no longer in use) to the Product Radar stage.  

This change was made as part of a feature idea process evolution.  Find more information, and contribute insights, by joining Focus Group: DRAFT Feature Idea Space

rhayaki
Community Member

Blackboard has this feature. (We switched from Blackboard to Canvas this year.) The exported CSV file would contain just the rows or columns that were being displayed in the Grade Center. The display could be restricted by section, to a single student, by assignment type, or in other ways you specified in a "SmartView". When I had two TAs, each responsible for four sections, the most useful SmartView was one that combined all four of a TA's sections. Each TA could display all and only their own students, and hitting "Export" would generate the right CSV file. (As far as I know, it wasn't possible to restrict both rows and columns at the same time --  e.g., to show just one section AND just one assignment type.) This feature was extremely useful and I miss it.

hfchen
Community Participant

They are working on more filter options on gradebook. Maybe we should talk about export there too.

https://community.canvaslms.com/community/instcon/2017/blog/2017/07/27/inserttitleofbriefing-3 

rhayaki
Community Member

That's a great idea. For me at least, gradebook filters are almost useless without a corresponding Export function.

jschmidt3
Community Member

I'm adding a comment in hopes of improving the idea's location on the radar.  My organization would use this feature nearly every day.  The feature even seems to be half-built, in that there's a dropdown in Individual View to select a section, with a "Download Current Scores (.csv)" below it.  But that download is the whole gradebook, not the selected section.

curtain
Community Participant

I second this comment

gmontgomery
Community Member

Is there any way we could really push for this feature?  I see that there was 227 votes for this feature.  That should be enough to initiate the creation of this feature.  I asked about this feature last May and haven't heard since Renee responded.  I'm really hoping to have this feature implemented by the start of the new school year.  

Renee_Carney
Community Team
Community Team

Hi  @gmontgomery 

Thanks for the shout out.  Sorry you've experienced silence here, but it really is because there is no update at this time.  We will post here if/when there is an update, so keep following!

hchong1
Community Member

I could really use an option in the Grade Book to export grades by groups of students (By Section).   I have approx 200 students per year and they are broken up into Sections.  Currently, I can select the Section in the grade book.  However, when I export, CANVAS exports all 200 students.  As a result, I manually sort the s/sheet down to the specific students in the Section that I am working with.  It would be ideal if I can export the Section of students vs all the students.    Keep me posted.  Thanks!

gmontgomery
Community Member

I agree with Helen Chong.  I have 354 students (10 classes).  This feature will save me a big headache if I can export by the section.  

mrepass2
Community Member

I agree. I have 300 students in one class and need this feature.  D2L has this feature.  You can export by groups, you can also pick the assignments you want exported.  Both of those features would be nice so that you do not have to look at an entire gradebook file with every export.

Renee_Carney
Community Team
Community Team

The Radar idea stage has been removed from the Feature Idea Process.  You can read more about why in the blog post Adaptation: Feature Idea Process Changes.

 

This change will only impact the stage sort of this idea and will not change how it is voted on or how it is considered during prioritization activities.  This change will streamline the list of ideas 'open for voting', making it easier for you to see the true top voted ideas in one sort, here.

whites
Community Member

Even though I combine the Canvas courses for different sections, I must report on them individually to the college when I report grades.  Not being able to download a CSV file by section, in addition to being a lot more work for me, runs the risk that I make an error and the wrong grade is reported.

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