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Exported gradebook should match filters on the grade screen

Exported gradebook should match filters on the grade screen

On the "Grades" screen you can filter the students who appear on the screen so that it only shows active students or only shows a particular section of a merged class.  However, the exported gradebook csv file shows everybody (active, inactice, all sections and so forth).  The exported gradebook should recognize the filters used in the grade screen.


I noticed that parts of this have already been requested.  For example. there has been requests that only active students are in the csv file or only individual sections should be exported.  If the exported csv matches what is seen on the screen this will take care of all these issues.

Community Member

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Explorer III

This will be a good feature. However, I'm wondering how I will know what filters I had on the screen when I go back and look at the exported files?  I frequently export my gradebook throughout the term for documentation and backup purposes. When I open up a previous file, how will I know if this is the one that had inactive students off or if it's just for a specific section. Yes, I could include that info in the file name, but I don't want to rely on that.

It would be so helpful if there was a column that indicated the students enrollment status (active, inactive, concluded), section name, and other pertinent data.  That way I know what data was filtered in/out.

Does anyone have another suggestion how the exported file indicates what data was filtered? I'd like to hear your ideas.

Community Member

It appears part of the issue is now fixed.  When I tried it today, I found that if you don't click on anything it only shows active students.  You only get inactive students if you click on show inactive students.

It still doesn't recognize the Section filter but otherwise a fixed seem to have been implemented.


It seems that this request is functionally linked to these identical requests:

(archived, 71 votes)

(archived, 50 votes)

I had a conversation with a teacher this morning who was describing the frustration related to her .csv exports not reflecting the columns-order in the gradebook UI. Imagine how many votes this request might have if it was more comprehensive related to the desired customization options for gradebook exports? @kcorp ​

Instructure, do I really have to create a 3rd iteration of the two archived requests above, or can this existing and open feature discussion also include this need?

Community Member

Are the filtered students tagged, labeled, or grouped so they can be excluded from the CSV after its imported into a spreadsheet?

Learner II

For large lecture courses having this functionality if very important.
When we show one section and go to the export can it just export that one section? When there are 500 students in a course and you want to export just one section we need that to just export the one as pulling 25 names out of 500 is difficult. We would also like the message students who functionality to work by section. So any functionality in the grades - message students who, set default grade, and download submissions.

Karen Matson

Adventurer III

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Community Member

Its okay. My main concern was to have the exported gradebook file only show active students and that was corrected while this request was up for voting.



Adventurer III

A similar idea has resurfaced and will be open for voting on December 7, 2016: " style="color: #2989c5;

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Community Team

This idea is one of the lucky ones that was selected to get a little more time for voting as part of our evolution of the feature idea process.   It was selected because of it's vote count and/or comment thread.  

*Selection criteria: Most (not all) ideas that received 70+ votes in their initial voting round.


When I download the csv file, there are many columns which are unnecessary to my task. For example:

  • Assignments Current Points
  • Assignments Final Points
  • Assignments Current Score
  • Assignments Final Score
  • Current Points
  • Final Points
  • Current Score
  • Final Score
  • Current Grade


I only need Student, Assignment, Points Possible, Points Earned, and Final Grade. 


I would like to be able to customize the CSV file prepped for export.


 @trinaadams , consider voting on this new feature idea about configuring exactly what gets exported from a course's Gradebook:

Community Member

I would like to see this implemented so the .csv matches the grade book.


The grade book export appears to organize assignments in the order they appear on the Assignments page. It would be nice if there was an option to export a grade book view. For instance, if an instructor has organizes the grade book by due date or by module, it would be nice if the export reflected the same view. Similarly, if the instructor manually manipulates the order of the grade book columns, it would be nice if the export honored the view the instructor constructed.


Agreed. I am in similar situation. I have my gradebook organized by due date and when I export to excel the default is the same default organized by assignment. It would be incredibly helpful to have export to excel open in whatever template we choose in the "Arrange By" tab. 

Surveyor II

My students take various small mini-quizzes, and I would like to be able to export only those scores to Excel. (I total them up and use them as extra credit on other quizzes.) Currently, though, to get the scores from 3-4 quizzes, I have to delete well over 100 Excel columns of exported data that I *don't* need.  I would love to be able to "filter" the exported data when needed.


I agree, exported gradebook should match the grade screen.  If you allow users manually to change assignment codes, that's fine, but exporting columns at random is not even bush league.  It's bizarre.