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Mass Create Pairing Codes

Mass Create Pairing Codes

This idea has been developed and deployed to Canvas

It would be awesome to be able to create mass pairing codes for  K12 students. We have had parents request codes but have had to create the codes one by one. A way to mass create pairing codes for our Parents would be great.

Comments from Instructure

For more information, please read through the https://community.canvaslms.com/docs/DOC-16958-canvas-release-notes-2019-07-13 .

16 Comments
Renee_Carney
Community Team
Community Team

 @jmoreno  

Can you provide more detail on the use case or work flow you are using?  It is now possible for students to initiate the pairing code for the parent.

How do I generate a pairing code for an observer as a student? 

tsample
Surveyor II

Hi Renee, 

Students, particularly high school students, are not fond of giving parents access to what's going on in their classes. Many parents struggle to get information from their students and some are straight up afraid to ask. If a teacher can provide their parents with student paring code, they can communicate directly with parents. For example, at Back to school night I would have a letter that introduces Canvas and how they can sign up for the app. I would create a separate letter for each student with their individual pairing code and give this to the parent. 

jmoreno
Surveyor

Hi Renee,

Like Tami mentioned students don't like giving their parents access to their classes. What we traditionally do is we would have a workshop where we would teach the parents about canvas and help them set up their account and pair them with their students. Mass creating pairing codes would be ideal for the workshop so we could have the codes ready to help the parents set up their account.

tsample
Surveyor II

YES, please!!!! 

tsample
Surveyor II

Also, I have admin access but cannot find any directions on how I can (or teachers) create pairing codes? Can someone guide me where I can find this information???

jmoreno
Surveyor

If you go to a Student and click on them to go to their profile. On the right-hand side, there should be a button that says "Pair with observer" I hope this helps.

bogardde
Explorer III

At the elementary level, we have back-to-school "curriculum nights" during which teachers help parents learn to access the many and often confusing (to our many non-tech-savvy parents) sites and tools that they can monitor for their students' learning progress. It would be a huge help if teachers could mass generate pairing codes ahead of time, to hand to parents (along with the directions for signing up) as they arrive for these meetings.

The changeover to pairing codes from the previous method had everyone scrambling to come up with a good workflow last month. One team of 5th grade teachers I work with took about 10 minutes of class time to walk students through the pairing code process, and had them write the code on a slip of paper to hand out to their parents that evening. It worked kind of okay, but have you seen kids' handwriting these days? Penmanship skills are no longer an educational priority, and many parents struggled to read what their own student had written. Now try to imagine the same scenario at the first grade level! 

A printed code would be much more user friendly, and wouldn't take up valuable class time.

Kids be like...
handwriting joke

tsample
Surveyor II

Yes! I could not agree more with the comments of Deborah!

Tami T. Flood

Canvas Lead Teacher

Cheltenham High School

Google for Education Certified Trainer

EdPuzzle Coach

Newsela Certified Educator

thompsli
Learner II

This would definitely be a big help! Most other products I've dealt with that have a parent account have a way to mass-produce class sets of form letters or labels with instructions for setting up the account and whatever specific login information printed on them for each family, so you can hand each parent a piece of paper with both the general "how to set up your account/where to log in" directions and the specific "and the code you need to use to see your Johnny's grades is ExAmpL" information.

Being able to export a spreadsheet with Student Name PairingCode1 PairingCode2 (so each parent can set up their own account - some families might need more than 2 accounts but two would cover the common case) for the whole class would be my personal preference. I can then use that to create a mail merge in a word processor for whatever form letter (or labels to stick to a bulk-printed how-to sheet) I come up with for my class.

I spent  ENTIRELY too much time at back to school night walking parents through creating accounts one by one on the spot after generating their code rather than talking about my actual courses. Being able to walk through parent account creation with a group of parents all at once after passing out papers with their specific codes on it would have been much more efficient (most had smartphones and downloaded the app).

10509
Surveyor

As a co teacher who is "piloting" the sytem as we decide what LMS to use when we go one to one next year, I have to say that the inability to easily add parents to my high school teachers accounts is a huge detriment.  The phone app is difficult for both students and parents to use and we are not given time on back to school night to teach them all how to use it.  The ability to add parents by replying to an email like in Google Classroom or to observe the class without a code would be phenomenal.  I have spent way too much time working with parents to get them connected with a program that I find to be excellent to use in most other ways.

ekrimmer
Community Member

While I applaud the pairing code concept, like many above, the process is cumbersome. If we could batch the pairing codes with a user account export we could then merge this into a parent email. The majority of the student do not want to provide this to their parents and claim ignorance of any knowledge of what a pairing code is. We know this is not true but I would have been the same way in high school. Much improved from last year without the pairing code!

Eric

kellyhelmstette
Surveyor II

We have are a high school, and want to ensure that the parent-observer account set up is actually a parent, and not a student seeking for it to appear as though they are a parent observer.  We would like to bulk create the codes, and then with our SIS that allows for secure document delivery to ensure correct credentials are sent to the right people and are connected with the correct students, but I am not going to masquerade individually as 960+ students to initiate the code creations as per one of Canvas' current recommendations.  The .csv bulk method suggested is quite tedious and time-consuming on our Technology Department's end to get all of that info. required together and to ensure it's linked to the correct students.  Would be great if there was an integration in place with Canvas and the popular SIS'. 

thompsli
Learner II

I would love something that integrated will with our SIS! We use Synergy, and there's no way to easily let parents know that up-to-date grades are over in Canvas and here's a code to get them started. Even if I manually went in an emailed each parent through Synergy and included a pairing code, since the codes expire in a week, it wouldn't really  work by the time a lot of them got around to creating their accounts.

I'd love to see something like SSO currently works, but for Synergy ParentVue accounts to link with Canvas Parent accounts so they could follow a link while logged in to Synergy to see the stuff for their linked student in Canvas.

Renee_Carney
Community Team
Community Team
This idea has been developed and deployed to Canvas 

For more information, please read through the Canvas Release Notes (2019-07-13) .

Renee_Carney
Community Team
Community Team

411637 Thank You  for submitting this idea, as well as,  @tsample  Thank You ,  @kellyhelmstette  Thank You ,  @thompsli  Thank You , bogardde Thank You , 10509 Thank You ,  @ekrimmer  Thank You  for your contributions. Your investment in this idea helped refine a feature which is now part of Canvas!

eric_villacarlo
Surveyor

#thank you you for this!!!