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Monitor student grades in all courses

Monitor student grades in all courses

(4)

Our teachers and student support managers, who keep track of a student's progress across all courses, have an overwhelming need to view all students grades even though they are not one of their teachers. We would love a summary view of student's grades just like students and parents can see when they click on Grades from the Global Navigation. Currently, our staff have to go to each course to see a student's grade in that course, which is far from efficient. We would like for staff to simply be able to click on the student's name and see their progress in all courses they are enrolled in.

I am aware that Dropout Detective provides this functionality, but we do not need the extra features it provides.

Note: This was previously requested in the old community.

81 Comments
kwoolley
Instructure
Instructure

Working with K-12 schools over the years I've found that there is a high need for certain positions at the school to have access to course information for a large cohort students. The specific use cases I've seen for this are counselors, IEP case managers, and other SPED roles. The current workaround is to give these users an admin role where they can search for each student and either allow them to masquerade as each user individually or search for a student and manually go into each enrollment. This either gives that user the masquerading feature (which many schools don't want to do) or make it very burdensome for the user to click into 100+ courses. I've also seen schools make the user an observer for all of their students' enrollments which also creates a lot of courses to click through. An easy to navigate way for these professionals to be able to monitor these large cohorts progress will make Canvas an even more powerful tool at the K-12 level.

GideonWilliams
Adventurer II

As a teacher and form tutor, this tool would be invaluable. Whilst some of the key grades are stored on our MIS (SIMS) I would love to be able to pull together a report for a student on the grades or average grades in different subjects (when talking with parents)

The role of tutor may of course be a particularly UK feature and not relevant to other schooling systems. It is not necessarily a special role.

waschmidt
Community Member

In Tennessee, all public schools are required to use RTI systematically to provide intervention for students with identified levels of needs and then to also monitor students' progress  during the course of intervention. Therefore, students will be going to math and English interventions as well as interventions/guided study classes for intervention in other core classes, and the teachers who lead those targeted interventions need access to these students' grades and assignment descriptions so that they can assist students in meeting needs for their core classes from within the realm of intervention.

Two reasons that we need this feature are:

  1. Intervention teachers and counselors need to be able to see student grades and assignment instructions in order to assist them in gaining essential learning and skills that the students need to meet required curriculum standards.
  2. Parents need to be able to see student grades and assignment instructions so that they can help track their children's progress in class and provide support from home.
chris_ottinger
Community Member

Teacher will be better able to assist students who need remediation.  This will allow teacher the ability to help students during intervention by being able to monitor their grades across subjects and see assignments that they are missing.

kona
Community Coach
Community Coach

For almost two years our college has been using Dropout Detective for monitoring our online students grades (and other risk factors) and have found it extremely useful. It is so much easier to catch at-risk students before they are failing when you can see all of their grades for all their courses. That being said, we only have this for our online courses (right now it makes the most sense for how we do things), but I would love it if Canvas would develop a built-in feature that would allow me to do this for ALL students!

GideonWilliams
Adventurer II

Martha, Chris, Karli, Whitney

I picked up this link in Twitter from Sam Blythe, director of K12 sales in Europe.

Dropout Detective — AspirEDU

I wonder if this might be the sort of thing we could be after? I asked Bas Ten Holter, regional director for benelux a similar question recently.

Scenario 2: Tutor/Head of Year

A parent has emailed me concerned with the progress of their child and would like an update. How as a tutor or Head of Year can I get an overview of performance of the child assuming teachers are putting results in a gradebook and using the mastery feature.

His response:

You can report on the individual activity of a student as well as their learning mastery. See https://community.canvaslms.com/docs/DOC-1908

What we see in general is that these questions tend to disappear once you turn on the parental observer role so parents or guardians can get an almost real-time feed of attendance, grades, interactions etc. so they are not 'in the dark' between parent-teacher meetings and ask these kinds of overviews.

Hope we both of these might help us?

GideonWilliams
Adventurer II

Snap  

kona
Community Coach
Community Coach

Apparently great minds think alike! Smiley Happy

marthazumack
Learner II

We've looked at Dropout Detective, but unfortunately it doesn't serve our purposes.

GideonWilliams
Adventurer II

What did you want to do that it would not let you? Was it reflecting your curriculum needs?

christopheraott
Community Member

One of the things I would like to see if to look at their grades as well as the assignments they have or have not done.  This takes a step past the mastery grade book because if we are going to help find their deficiencies to help bring them back up to grade level and beyond we need this information.

kona
Community Coach
Community Coach

Deactivated user​, I agree that this information is important to getting the full picture of how the student is doing and their level of risk. Dropout Detective does take into account assignments students have or haven't turned in, as well as grades, and logins (how often the student is logging into the course). It also provides a risk-index history - which shows whether the student is improving or going down risk wise.

christopheraott
Community Member

Although it sounds like Dropout Detective does the job,its cost is the whole reason we are discussing this.  Having this type of thing integrated into Canvas would save that extra cost and that is the entire point of this conversation.  If it is free then disregard my entire post.

kona
Community Coach
Community Coach

Nope, not free, but it isn't nearly as $$ as you might think. We are a pretty poor (like my budget got shut off in February) Institution and we're able to afford it. Yet, I'm pushing for this because I agree it would be amazing and make my life and others much easier if Canvas had this built in! My dream is that Canvas will integrate Dropout Detective into their system so everyone will have it at no extra cost.

marthazumack
Learner II

We're a roll-on, roll-off course, meaning that we don't have due dates built into the courses. To work around this would have created extra work. In addition, we are really just interested in seeing all of a student's grades, but don't need the extra risk assessment. There were still too many steps to click through and too much superfluous content to get to the meat of what we need.

bigenhoc
Community Member

This would be very useful for schools that have a homeroom/advisory system. I am currently looking at a script that was made by another institution that will allow me to pull make all advisers observers of all of their advisees by creating a second login. It would be great if a class can be great if a teacher could be designated an adviser for a one class granting them immediate observer roll and access to progress dashboard for all of the classes of that student. Even better would be the ability to see through a dashboard the progress of all of one teacher's advisees.

Chris

Chris_Munzo
Adventurer

Hi, folks!  I'm Chris and I'm part of AspirEDU, the Dropout Detective people.  As  @kona  and others have mentioned on this thread, we do provide a screen that lists all courses and grades for each student on a single page, updated daily.  And while we're not free, we're very reasonably priced and offer a lot more features than just that one screen.  If anyone is interested in further conversation, please come over to our new Partner page here at AspirEDU​ .  Thank you!

GideonWilliams
Adventurer II

​Hey Chris. Cool product. Would be interested to have a chat. We are a British International School in the Netherlands. We use SIMS MIS and are considering take up Canvas. Wonder if you have tested your product in school environments outside of US?

Chris_Munzo
Adventurer

Hi, Gideon.  Yes, I'd love to talk to you.  We do have a Canvas client based in Germany, SAE Online, using Dropout Detective.  I do want to mention something that has been an obstacle in the past -- we retrieve and analyze data from Canvas every night and it's stored on our servers in the U.S.  If your school may not move student data into the U.S., then we don't have an off-shore solution yet.  Our only servers are here in the States.  As long as that is OK with you, let's talk.  My direct contact info:  chris@aspiredu.com and +1 813 994 8440.  My Skype name is chris.munzo.  Thanks for reaching out!

GideonWilliams
Adventurer II

​that may be a sticking point...! I will need to check but will definitely be back in touch.