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Monitor student grades in all courses

Monitor student grades in all courses

(4)

Our teachers and student support managers, who keep track of a student's progress across all courses, have an overwhelming need to view all students grades even though they are not one of their teachers. We would love a summary view of student's grades just like students and parents can see when they click on Grades from the Global Navigation. Currently, our staff have to go to each course to see a student's grade in that course, which is far from efficient. We would like for staff to simply be able to click on the student's name and see their progress in all courses they are enrolled in.

I am aware that Dropout Detective provides this functionality, but we do not need the extra features it provides.

Note: This was previously requested in the old community.

81 Comments
Chris_Munzo
Adventurer

OK, Gideon, let me know.  I'll be traveling most of the coming week, so email will be a better way to get me.  Not sure when I'll have the chance to log into this Community.

SethBattis
Community Member

Some folks from the University of Michigan talked (in a very inspiring way) about what they've built like this at InstructureCon: Using Canvas APIs to Serve a Campus Early Warning System​ -- it would be great to have at least a basic student overview built into the system (although it raises some interesting questions around who should be permitted to see it).

Chris_Munzo
Adventurer

Gideon -- Have you looked into this cross-border question yet?

asatkins
Community Member

I think you just make it a permission and let institutional admins hash that out themselves! K12 is going to be way different than higher ed on this one Smiley Happy

asatkins
Community Member

We would absolutely love this, especially this part - "We would like for staff to simply be able to click on the student's name and see their progress in all courses they are enrolled in."
We have built an LTI that does just this- listing students/courses/grades/progress, but having to maintain it separately feels a little cumbersome for a feature that most LMSs have built in Smiley Sad
Progress measuring especially has been hacky and cumbersome to figure out because the API pulls in "no points" and "no submission" assignments and counts them against student progress in the course. We've had to tackle this with a two prong approach- flat progress (a % of course assignments completed) and a number of 'missing' assignments, showing the number of graded assignments the student is behind the currently assigned assignment according to due dates. That way if the ungraded assignments are counting against them we can check it against the 'missing' number to see they're actually on track.
A student that is showing 20% finished with the course that is 40% complete but has 0 missing assignments is still on track, that missing 20% are ungrad-able assignments and shouldn't be counting against her. We're trying to work those out of the curriculum, but some of our writers went a little rogue at the beginning so there are a lot to sort out Smiley Happy

sbrown11
Community Member

I'm higher ed also (faculty), and I would love this in my academic advisor capacity.  Because we are a small school, I serve as the advisor to students in my major area.  I get the "early warning" notifications that come from our Banner system (if the faculty member puts one in), but it would be great to have it in Canvas and to get more granularity to it.

I definitely see the access issue - perhaps having to include FERPA waivers or something.  However, there must be a way to grant levels of security access such that administrators can see everything, advisors can see some things, faculty see others, etc.

marthazumack
Learner II

According to various university FAQs on the subject of faculty access to student grades, the answer is that faculty with a "legitimate educational interest" may have access. Faculty who would have "legitimate educational interest" could have a course or admin role specific to them.

See for example this paragraph from LSU's FAQ:

May I access confidential information about students?

Access to personally identifiable information contained in educational records may be given to appropriate University administrators, faculty members, or staff members who require this access to perform their legitimate educational duties. Faculty members do not have access to student academic records unless their normal job duties specifically require access. This type of access is termed “legitimate educational interest.”

klundstrum
Community Coach
Community Coach

We have an academic mentor program in place at our high school, and this would simplify the process of checking students' grades. I think it would encourage teachers to actively check their students' progress in their classes. Right now, we can masquerade as one of our mentees, but it is a lot of clicking. This would be a neat addition to Canvas.

jason_castaldo
Surveyor

We have three different people who monitor grades. One handles English language learners. Her job is to make sure that they are handling their adjustment to a new language in all of their classes. A second checks grades for students who have learning support plans, and a third monitors the general population. Currently the first two have to resort to having students screen shot their grades and email them on a weekly basis. The third completed this task using our previous gradebook and can no longer do it since the number of students is too great.

kona
Community Coach
Community Coach

I know it's not exactly what everyone is looking for, but check out this work around suggested by Chris Long in this discussion - Accessing all student grades...

Chris_Munzo
Adventurer

For  @klundstrum ​ and jason.castaldo​ I wanted to let you know that as an Alliance Partner of Canvas, our Dropout Detective does offer the ability of all school personnel to see all of a student's grades and classes on one screen.  Since we refresh the data every night, it gives you a "Daily Report Card" for each student.  Please let me know if you are interested in more information.

kona
Community Coach
Community Coach

Dropout Detective is by far the best solution I've seen to this problem. It's super easy to use and provides grades plus lots, lots more!

lfeng
Community Member

Hi everyone - love the great comments and discussion here on this thread.  Wanted to add that Canvas Data will also allow schools to do queries and reports on student activity including grades on assignments and quizzes by course, term and subaccount.   Canvas Data will be available in production after the end of October.  For more info on Canvas Data - please see Canvas Studio: Canvas Data (Hosted data service)

klundstrum
Community Coach
Community Coach

It's really exciting that this idea is in Beta!! (Woo!)

 @Renee_Carney ,  @biray ​, or  @scottdennis ​, do you know where can I go within my Beta environment to take this feature for a spin?

biray
Community Member
klundstrum
Community Coach
Community Coach

Hi  @biray ​ - I am in and out of my beta environment all the time, but where can I go to find this specific feature?

jason_castaldo
Surveyor

I logged into https://MYSCHOOL.beta.instructure.com

Navigated to MYSCHOOL > Settings > Feature Options

I see various options to enable features under Account and Course but do not see anything regarding viewing grades.

biray
Community Member

Sorry for the misunderstanding.

What this idea is referencing is that Canvas Studio: Canvas Data (Hosted data service) will allow schools to manipulate raw data in a way that will make it easy to monitor student grades.

And when it states 'in-beta' in this case, since Canvas Data is a service (and not a feature), it is only available for beta clients.

Hope that clarifies. Smiley Happy

klundstrum
Community Coach
Community Coach

Thanks  @biray ​ That makes a lot of sense. Don't worry about the misunderstanding. I assumed it was a feature rather than connected with Canvas Data (which we're super excited about, by the way). Thank you for taking the time to clarify! I appreciate it.

Renee_Carney
Community Team
Community Team

Sorry for the stage confusion here.  Hosted Data is currently being tested (beta) by a few institutions.  It is not in all beta instances yet!  I am going to change this idea back to 'in development'.

Please follow this idea to receive updates as they are available!