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Monitor student grades in all courses

Monitor student grades in all courses

(4)

Our teachers and student support managers, who keep track of a student's progress across all courses, have an overwhelming need to view all students grades even though they are not one of their teachers. We would love a summary view of student's grades just like students and parents can see when they click on Grades from the Global Navigation. Currently, our staff have to go to each course to see a student's grade in that course, which is far from efficient. We would like for staff to simply be able to click on the student's name and see their progress in all courses they are enrolled in.

I am aware that Dropout Detective provides this functionality, but we do not need the extra features it provides.

Note: This was previously requested in the old community.

81 Comments
scottdennis
Community Team
Community Team

Hey Chris,

Thanks for being present in our community and for providing the link to the Alliance Partner - AspirEDU​ space.  Its great to have actively engaged partners interacting in the community.

Chris_Munzo
Adventurer

Thanks, Scott.  There is a lot being posted in the Community that we can provide answers for.  I'm trying to respond without being too "salesy".

sharmsen
Surveyor

September of 2015? How is Canvas still even in business if it takes over a year for an idea to be voted on and then to be "currently in development"?

Chris_Munzo
Adventurer

 @sharmsen ​ -- Dropout Detective from Alliance Partner - AspirEDU​ provides this capability, among many others.  Please see below and contact me through our Partner page if you are interested in knowing more.  Thanks!

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sharmsen
Surveyor

You're telling me I have to use another's software to do what I want to do with your software, or is this still Canvas software? Does this cost money? Is it part of canvas or do i download it from the link you provided? The best answer I got was from another faculty member, and that was, "Even though Canvas is flawed, I open multiple tabs of the courses I have and search the students within those tabs". Why can't I be able to have a master list of all students with their grades?

mmikulski
Community Member

I am very confused that this "idea" was 1) listed as having its 'last activity' yesterday, March 14th; 2) is currently categorized as "in development" -- with the second-highest number of votes of any idea in this category -- yet 3) has not had any real or meaningful updates on progress provided by Canvas in over a year. Is this because the new "idea" system in the Canvas Community was only recently unveiled?

My main point is, Canvas should be able to do this, without us having to manually create .HTM files to hack into a student's /users/xxx/grades pageview... (Thanks to the teacher that contributed that awesome workaround, BTW). So, will this be incorporated into a future Canvas release, or not? Do I need to encourage other Canvas uses to return to up-voting it?

Renee_Carney
Community Team
Community Team

Thank you to all of you that have participated in the conversation, and follow this idea.  We are going to move this idea out of 'in development' and back to Product Radar.  Canvas Data does provide an opportunity for a solution to this idea, however the idea as a feature of Canvas is not currently being worked on.

Continue to follow this idea for updates as they come available.

Renee_Carney
Community Team
Community Team

 @mmikulski ‌

Thank you for this comment.  It looks like we were both curious for an update about the same time.  I just posted an update from our product team.

chriscas
Adventurer

Just as an aside, since I know this is a rather old feature idea... I hope if this is developed that it'll be tied to it's own unique role-based permission.  In higher-ed, we certainly can't have teachers seeing grades for other courses a student is taking (huge FERPA violation there).  I can see some kind of advising/admin possibly being able to access this and find it useful, but we already have separate systems for official grades (our SIS) and early-warning, and we don't even have most advising staff loaded into Canvas at all.

mmikulski
Community Member

Please explain how that would be a huge FERPA violation. If its on a

teacher's job description to help a student achieve the basic academic

goals of the school -- which it is with all of our teachers -- then it is

clearly within their rights to have access to global performance data

chriscas
Adventurer

Not sure how K-12 works (or if you're K-12 or higher-ed), but every FERPA presentation/webinar I've ever attended, plus our Registrar, have always said grades are protected information under FERPA and should not be accessible except where a person's position requires it.  We specifically tell our faculty members here that they cannot discuss a particular student's grades with other faculty members.  There are specific cases where a faculty may be acting as a department chair or advisor, where looking at grades across courses is part of the position, but for just a general faculty or lecturer position, that wouldn't be the case here at all.

For academic improvement, we do have an advising team that would step in to help the student if they are in need, and may reach out to faculty, but wouldn't actually be sharing specific grade info with anyone.

Regardless of FERPA, I can see scenarios where this could be completely beneficial, but also scenarios where this info could easily be misused and cause a bias for or against a student.  This would really need a permission (independent of any other permissions) so each school can make their own decision about the correct path within their rules.  I don't think an LMS vendor should be making a decision like that and forcing it on all of their customers (and this is two way, they shouldn't turn this request for those that want it but also shouldn't make it mandatory for those who may not want it, for legal, policy or any other reasons).

sbeck1
Surveyor

We are currently developing an LTI that would accomplish this. I'll try to update this post as we progress through it.

kona
Community Coach
Community Coach

 @sbeck1 ‌, thank you for your offer to keep us updated on what your school comes up with! Along with that, have you seen some of the solutions suggested here for this - Viewing student grades for all courses? Depending on what your school wants DropoutDetective is great because it provides more than just grades for all students. Yet, if you just want grades then what James did works great and I've been using it for a while with no problems!

ajuelmen
Surveyor II

We need a free solution!

Chris_Munzo
Adventurer

 @ajuelmen ‌ -- Dropout Detective isn't free (good software requires investment to build, improve and maintain) but we deliver good value for our price.  https://community.canvaslms.com/community/answers/partners-platform/aspiredu?sr=search&searchId=23b1... got to be an Alliance Partner by deliver great stuff at a great price.  If you are interested in learning more, please don't hesitate to reach out to me.  Thanks!

chris_job
Community Member

Has there been any further development on this suggestion.  In blackboard we were able to create program shells and view all student grades across all courses (subjects).  These could be printed out as reports as well.  This really is a must in a portal such as canvas.  I was surprised to find it not there.  Please Canvas.

cms_hickss
Learner II

In HE it would be nice if there was an Advisor role  (similar to the parent Observer role but more of a one observing many) who could Observe the students who are assigned to them (including grades). 

With hopefully access to student Access Reports and Student Analytics.

Renee_Carney
Community Team
Community Team

The Radar idea stage has been removed from the Feature Idea Process.  You can read more about why in the blog post Adaptation: Feature Idea Process Changes.

 

This change will only impact the stage sort of this idea and will not change how it is voted on or how it is considered during prioritization activities.  This change will streamline the list of ideas 'open for voting', making it easier for you to see the true top voted ideas in one sort, here.

Chris_Munzo
Adventurer

Susan - This functionality is available in our Dropout Detective analytics.  We're down the road in Tampa, if you'd like to talk.

mmikulski
Community Member

Chris, we are aware that we can do this, among many other things, by paying

for an add-on service called 'Dropout Detective.' In fact, we've been aware

of it for years now. What we are asking is, why can't some kind of very

basic functionality along these lines (ie, a teacher, school admin, or

counselor being able to see ALL students' grades in their institution) be

made part of the in-built suite of Canvas capabilities?

On Thu, Sep 6, 2018 at 11:00 AM, chris@aspiredu.com <instructure@jiveon.com>