cancel
Showing results for 
Show  only  | Search instead for 
Did you mean: 

New Quizzes: Allow item banks to be tied to a course rather than an instructor

New Quizzes: Allow item banks to be tied to a course rather than an instructor

(24)

I teach 7 different courses on a rotating basis, each with different content and different ideas.  Right now, the questions that I use are tied to each course in the Quizzes question bank.  Additionally, I collaborate on many of the courses such that I am not the only one editing quiz questions.  Thus, having the item banks for these courses tied specifically to me does not make sense.  While other ideas are promoting the idea of granting editing permissions (https://community.canvaslms.com/ideas/12034-allow-admins-to-grant-multiple-users-permissions-for-ite...), this idea is specifically to promote giving the option to tie item banks to specific courses.  One of the other main benefits that I see is to provide additional organization to the hundreds of potential item banks that I will have if item banks are not tied to specific courses.

This idea has been developed and deployed to Canvas

For more information, please read through the  Canvas Release Notes (2021-06-19).

25 Comments
Stefanie
Community Team
Community Team

 @dgrilley ‌, the idea to which you linked in the description, https://community.canvaslms.com/ideas/12034-allow-admins-to-grant-multiple-users-permissions-for-ite... , seems to be aimed at a similar goal to what you've set forth. To be clear, your idea seeks to expand upon that idea by associating item banks with courses rather than or in addition to users?

this idea is specifically to promote giving the option to tie item banks to specific courses. 

Thanks.

dgrilley
Community Participant

Correct.  I see a need for both based how we typically function.  Perhaps, though, my idea is too pedantic as there may be other ways to accomplish the same goal besides tying item banks to instructors.  In the end, I team teach courses where the concept of an instructor owning an item bank is contrary to what we are trying to achieve as a learning community.  Additionally, because of the number of courses I teach, having the item banks from 6 other courses polluting whatever course I happen to be working on will make working with item banks incredibly frustrating.  I would like to suggest that we avoid "tagging" item banks as a solution.  Yes it would make searching easier; however, using tags as the only solution will just add another step every time someone goes to work on their quizzes.

Dan

Stefanie
Community Team
Community Team

Understood,  @dgrilley ‌, and thanks for the clarification. We've opened the idea for voting.

timothy_maw
Community Champion

This is something we completely need! We are competency based so our courses can last a really long time as students come and go. There are multiple instructors in a course and an instructor may leave the college but we are still using the same course with the same question banks. Having item banks attached to instructors is really worrisome as it makes it really hard to access what we need.

venitk
Community Champion

This would be necessary for us to use item banks in new quizzes. In our program, we have the IDs build quizzes, and then have multiple instructors across campuses teach the courses, so it wouldn't be feasible for us to share it by person. And then if the ID who created the quiz leaves the program before sharing the item bank with another ID, we would be in trouble. 

GideonWilliams
Community Champion

Why not have the flexibility of both - course and users.

Whilst I prefer we had one courses with multiple instructors and flexibility of approach (flexible content, modules, assignments etc), Canvas does not seem to want to develop this approach and has stopped at assignments.

Restricting Item Banks to a courses is fine provided you also allow greater personalisation of the course material.

dgrilley
Community Participant

 @GideonWilliams ‌

I completely agree that it should be an option, and not either course or instructor.  Perhaps the title is too dogmatic in that regard.  Please see the description below the title.

Dan

langlangcat
Community Contributor

I found this out when I was migrating multiple courses' testing banks into the New Quiz item bank. What more can you expect? After the cumbersome export and import, you found ALL your testing banks squeezed under your user account. and you suddenly realized how bad this can lead to.  

Picture a faculty, who has been teaching with Canvas for 10 years and had designed around some 20 courses, each course has 15 testing banks, now he must fumble through all his 300 plus testing banks to locate the right one.... Even worse case for us, the instructional designers, then multiply that number by 100..... and there is NOT A SINGLE WAY even to sort out a course! 

Even if you have a good naming convention to tell these piled-up item banks (silly name too) apart, you need to turn hundreds of pages to locate one. It is not for the fainted heart.  

 

To Canvas Tech Team:

 

Please, if you must roll out this bug-ridden New Quiz, could you at least make it Couse Based instead? and how difficult for you guys to some downward compatibility integration of QTI 1.1? Respondus does not use 1.2 or 2.1. we have to take a detour to Legacy and import them to New Quiz.

sharris
Community Participant

While having question banks tied to specific users is great for K12, it's horrible for HiEd. It's really a non-starter for us in moving forward with Quizzes.Next. There is no way we can implement the tool if banks aren't tied to courses. I've outlined, in detail, my reasoning in a community post (below). 

https://community.canvaslms.com/thread/50567-quizzesnext-question-banks 

sharris
Community Participant

I'm really concerned about timing. By the time Canvas addresses this issue, how close will we be to the old tool be deprecated ? We are going to need at least 6 months to transition everything. 

jan_derijke
Community Participant

It would already be a solution for me tp be able to add a person to multiple item banks. When a new instructor comes on the course I have to go to each  and every item bank and add her... Why not let me select all item banks and add the instructor?

dglasberg
Community Member

This is a MUST! Item banks MUST be tied to courses. Two major issues (aside from the various smaller features New Quizzes is lacking) is the lask of migrating Question Banks to Item Banks and also not being able to house Item Banks in courses. Canvas, this has to be addressed now.

Nancy_Webb_CCSF
Community Champion

I am wondering if the issue of item banks being tied to an instructor rather than a course is at fault with aligning outcomes to item bank questions. 

If you add an outcome to a quiz or quiz question, you can pick from all the course outcomes. But in the item bank you can only choose from Root level (institutional level) outcomes. Does the item bank not know which course you are in? I can kind of see that if the item bank belongs to me, then when I use it in another course, the outcomes won't be available from the original course.  That's a drawback for outcomes and another reason to tie item banks to a course and not the user.

urbansk6
Community Participant

I'm a graduate assistant who's been helping move professors' quizzes online, and my institution desperately needs this. I'm graduating this spring. The dozens of quizzes I've created for all these different professors and departments cannot be tied to my account. Right now no one else can move the quizzes I've created and I can't move the quizzes other people have created. There are people I can share them with, but it would be exponentially easier just to deposit them in a course and assume they're good to go instead of having to make sure each quiz is in the hands of an appropriate individual.

hmcneill
Community Member

The ability to link item banks to courses rather than individuals would support our team teaching approach. If you are a new teacher on a course, there is no way to identify who created the item bank used in a quiz. It may be another teacher on the current course, however it could just as easily be a teacher from last year who has now left. For the new teacher to gain access to the item bank they will need to ask around until they find a colleague with access (or will need to ask admin to 'act as user' on multiple teacher accounts until they can find out who owns it and 'share' with the new teacher). 

We will look at naming conventions for item banks and best practice guidance to ensure teachers share with their course team, but it would be better if item banks were linked to the course somehow. If this isn't possible due to their individual design, then a report for a course, or for sub-account admin, showing item banks with owners would be helpful?

(Edit: Also see this feature request to allow admin management of item banks which relates to my last point)

kirsten_ryall
Community Participant

Lending my support to tying item banks to a course. Instructors, Instructional Designers and Course Designers come and go more often than courses at our institution. We also rely on 'sessional' teaching staff as well and as the name may suggest, they are not often around for long periods of time. Tying banks to courses makes sense for how we work. This is one of the many reasons we have not released New Quizzes to our faculty. 

bcrook
Community Advocate
Community Advocate

This is also important for when courses are developed as part of our 9-12 curriculum as a department and faculty rotate among who will be teaching a particular course, with new faculty coming and some faculty going.  The question banks need to always remain with the course(s).  However, the faculty member should also have the option to create a question bank tied to their account as well.

Stefanie
Community Team
Community Team
Status changed to: On Beta
 
Stefanie
Community Team
Community Team
Comments from Instructure

 

Item banks can be shared with the entire account as well as one or more courses. Additionally, item banks can be shared as view only. This change allows item bank editors to increase collaboration and disseminate quiz content in an account or across multiple courses in either a view-only or edit permission state.

For more information, please read through the  Canvas Release Notes (2021-06-19).

r_v_jones
Community Contributor

I've bene trying to get the new BETA feature of sharing to work on our BETA site and I don't get he option for sharing . I can see my item banks but when i click on share I don't see options for view / edit.
anyone else having problems with this new feature