cancel
Showing results for 
Show  only  | Search instead for 
Did you mean: 

Option to Hide Inactive Students from Gradebook

Option to Hide Inactive Students from Gradebook

  This idea has been developed and deployed to Canvas
  Idea open for vote Wed. February 3, 2016 - Wed. May 4, 2016  Learn more about voting...

So we implemented some changes to our process for handling dropped students based on the new Inactive enrollment status for withdrawn students feature. This is going to be a great improvement when it comes to faculty access of dropped students activity in a course (usually for financial aid or grade dispute reasons). However, one issue we've run into is that the inactive students are still showing up in the gradebook. I understand this is intended functionality and the rationale behind it, however, our faculty do need a way to hide those students from their gradebook.

 

What I would like to propose is something similar to how the "Show Concluded Enrollments" toggle works in the gradebook settings. I'm not too particular on whether the default should be "hide" and the toggle should "show" or vice versa but having the option to filter them out would be a huge help.

 

Edit 1/29/2016:

I would want this toggle to be permanent, rather than session-limited the way "Show Concluded" is. This way the setting lasts until it's toggled back off, rather than having to be re-toggled on each new session.

 

 

  Comments from Instructure

 

For more information, please read through the Canvas Production Release Notes (2016-04-23)

31 Comments
bacherts
Community Contributor

I agree - being able to hide them in the Gradebook as well as other places would be a great feature.

ibagdasa
Community Participant

We are getting complains from faculties on seeing "inactive" students in their gradebook. They want to be able to hide those from the gradebook.

bacherts
Community Contributor

 @ibagdasa ​ - we have found a workaround to hide them.  Click the gear next to the export button in the Gradebook and choose "Show concluded Enrollments" - this hides inactive students.

Thanks,
Sam

ibagdasa
Community Participant

Thank you, Samuel Bachert, for a nice tip! I tried and it worked. Although I have to tell that it conflicts with definition of "concluded enrollments" - "Users will be able to access the course but not be able to submit assignments, participate in discussions or send/receive conversation messages in the course." So when we click "Show concluded Enrollments", Canvas should show students who are "INACTIVE" in the course. It seems that the feature works in opposite way.

I'll share your tip with our faculty. At least, they will have the work-around. Thank you for sharing it with me.

Izabella

awilliams
Instructure
Instructure

I've got to try this tomorrow! Thanks for the heads up Sam. I never would have thought to try this...

bacherts
Community Contributor

You bet.  Thanks, Sam

bacherts
Community Contributor

no problem.

Thanks, Sam

lerickson1
New Member

Thanks Izabella! This was driving me crazy. It's great to be able to hide students in the gradebook who are not in the class anymore.

snugent
Community Champion

I also noticed the same functionality as  @bacherts ​ noticed. In my test course I make one student inactive and with another student  I made the enrollment concluded by student (not course). The functionality of the Show all concluded enrollments works differently between these two states and is quite confusing.

  • The inactive student by default is listed in the gradebook with no inactive tag next to student's name. If I choose Show concluded enrollments this student disappears.
  • The concluded student does not display in the gradebook by default. If I choose show concluded enrollments, the student now displays. The concluded student also does not have a tag marking the student as concluded.

We are opting to conclude enrollments for students and check the boxes by section and course dates that students can only participate between selected dates. Then in the admin settings we plan to check the box next to Restrict students from viewing courses after end date. The show concluded enrollments functionality in the gradebook needs to be more consistent. The inactive and concluded enrollments in the gradebook need to display in red or have a tag by their name so faculty know the state of the student at a glance.

kristin_bayless
Community Contributor

I agree the Show Concluded Students option is confusing/counter-intuitive.  Susan brought up a good point.  I would like to see an inactive tag in the gradebook by the student's name similar to the tag showing in People.

We're K12, happy about the inactive status.  While we won't have financial or grade dispute issues, the concluded status allowed the student to continue to see all the assignments, discussions, etc. for their dropped courses even for content added after they were concluded (by SIS file upload).  If the student decided to wait for a term prior to taking the course, we didn't want them to have read access to the previous content.

awilliams
Instructure
Instructure

Just added a slight addendum to the idea:

Edit 1/29/2016:

I would want this toggle to be permanent, rather than session-limited the way "Show Concluded" is. This way the setting lasts until it's toggled back off, rather than having to be re-toggled on each new session.

jordan
Instructure
Instructure

This idea has moved to the next stage and will be open for voting among the Canvas Community, from Wed. February 3, 2016 - Wed. May 4, 2016.

Check out this doc for additional details about how the voting process works! Smiley Wink

kmeeusen
Community Coach
Community Coach

I support this idea, Adam.

In larger classes, still displaying an inactive student name in the gradebook can create additional and useless work for faculty. For example; I like to post zeros for students who did not submit work by the due date - this helps to avoid the confusion created by the "Treat ungraded items as zero" functionality in Canvas. In a larger class, I cannot easily remember who is inactive and who isn't, so I end up going through the entire list of students to make sure I have graded everybody - this is a waste of time if some of the everybody's really didn't need to be graded.

I will add that I would like to see this extend to SpeedGrader too, since that is where I primarily submit grades from.

KLM

594948
New Member

This is a great option, however the gradebook is an issue.  It would be best to default that the gradebook only shows ACTIVE students, with the option to toggle to show inactive.  For our situation, the majority of the users are only interested in Active students, while the administrators need to see inactive students on a case by case basis.

malverez
New Member

I agree with Felicia.  This option is great, or a great alternate would be to just not show them in the first place unless that option is selected.  It does seem more intuitive for the default to show active students and with the option to show inactive ones, rather than the default to show all students with the option to show just active ones.

awilliams
Instructure
Instructure

I concur but at this point I'll take anything :smileysilly:

kristin_bayless
Community Contributor

This is an update on my previous posting.  We decided to conclude students when they drop a course and then 2 weeks later to inactivate them.  The concluded status will allow them to view grades, assignments, etc. for a short time until they receive a withdrawal grade.  The inactive status will remove the course from view in the event they transfer to the same course at a different school or delay taking the course for a term.  That way they won't see content posted after they drop.

The way Canvas handles it is pretty crazy when both statuses are being used.  In People, the concluded students are in the View Previous Enrollments, but Inactive are still in the course list (with an inactive icon).  Both of these should show in the previous enrollments area.

In the gradebook, the Show Concluded Enrollments is a toggle which always will show one group or the other.  There needs to be a way of hiding both at the same time.  This is the biggest teacher complaint.  They would also like the names for both statuses to be differentiated from the enrolled students in some way when toggled on in the gradebook (as our SIS does with changing the name's font to a lighter gray).

We like our decision of how to handle this, and like the availability of the inactive status.  Now Instructure just needs to catch up on how the system handles these students.

bacherts
Community Contributor

With Saturday's most recent update it appears that inactive users are now listed in SpeedGrader which makes this issue even more troublesome.  I would like the ability to hide inactive students throughout the course unless we want to turn it on to be able to see grades prior to status change, attendance records, or SpeedGrader submissions.

Thanks, Sam

awilliams
Instructure
Instructure

Yep, got some calls about this today as well. ​*fingers crossed we see a fix soon*

tmd194
New Member

I really think that when updating "status" in Canvas that all areas should be considered. When updating how "inactive" status works, grade book, speedgrader, people page, groups, etc. should all be taken into consideration. It seems as if lately when a status is updated, everything else either breaks or fails to follow the same logic.