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Community Member

How does an instructor restrict access to a file to only one student?

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Several instructors would like the ability to share a file with only one student at a time. This is specifically for field-based-experience evaluation forms. The forms are generated by the instructors (so not a submitted assignment by the student) and need to be shared with the student. The student also needs to sign that they have read the form and address any questions the student or instructors may have. Each student would receive one form per week but each file would be specific to a student. The instructors do not want students to be able to see other students' forms.

The ideal situation would be setting up a course file folder for each student and restrict access to only that student. I do not believe this exists. If it does, please let me know. If not, I would like to make a feature request.

As workarounds, I'm seeing some options. Please let me know if I am mistaken and also if there are additional downfalls to using these.

1. A collaboration could be created with each student and be added to every week. This could be rather long by the end of the semester, but it may be the simplest. Do changes with Google Docs affect this option? Would the instructor be safer to set it up in EtherPad?

2. Each student could be placed in his/her own group. This would allow the instructor to upload files to the "group" of one and the student to upload responses/acknowledgement. This would take some set up at the beginning of the semester but may be cleaner than a lengthy collaboration.

Are there other options I'm not seeing? Please let me know.

13 Replies

Hi Annette,

Differentiated Assignments per individual is in the works right now and that would be a way you could share a doc just with that student. This may be an option: Canvas Studio: Granular differentiated assignments

Community Member​ and​ (and any others who use assignments to navigate this) -

Have the professors at your institutions bemoaned the fact that the Gradebook gets overly full with the evaluations?

I did just realize that making the assignment ungraded will still allow comments files to be uploaded by the instructor and student even though the student cannot upload an assignment submission (which they wouldn't need to in this case).

Community Coach
Community Coach

So far no, but I think our Health Professions faculty are use to lengthy things - their syllabi are sometimes 20+ pages!

Community Member

Thank you to all who replied. I have a better idea on the possible and how they will work.