Official Canvas Document
Canvas has developed an automated integration infrastructure between Pearson’s PowerSchool and the Canvas learning management system. The integration will populate Canvas with requisite data enough to create accounts, terms, courses, sections, and users, as well as create assignments and post grades back into the PowerTeacher Gradebook.
This FAQ document aims to answer the following questions regarding the Canvas and PowerSchool integration.
The Gradebook integration is a one-way transfer from Canvas to PowerSchool. Only assignments that appear in the default Gradebook can be sent to PowerSchool. Changes in Canvas will always overwrite changes in PowerSchool. If a change is made in PowerSchool, the change will not be reflected in Canvas.
Admins can contact their Customer Success Manager to enable the PowerSchool integration for their institution.
Once PowerSchool is enabled, instructors can manage their courses and pass back assignments and grades to PowerSchool. For information about how to use PowerSchool in Canvas, as well as frequently asked questions and troubleshooting tips, please view Instructor Help: Using Legacy PowerTeacher Grade Passback in Canvas.
The PowerSchool integration is used in conjunction with the Post Grades to SIS feature option, which must be enabled by your Customer Success Manager and an Implementation Consultant. For more details about feature options please see What Feature Options are currently available for my institution?
New customers can be up and running in their test environment within a couple of days. Existing Customers will take longer because old SIS ID’s will need to be re-mapped to match the Powerschool SIS IDs. After the customer has verified the data in their test account, Canvas will begin the process of moving the data into production. New customers should expect 2–3 weeks to validate the end-to-end process. Existing customers should expect 4–6 weeks to validate the end to end process.
Note: Data accuracy is the responsibility of the customer and will not be validated by an Instructure employee. We are happy to assist with any questions during the process, but the onus of data accuracy and data validation is on the customer. Canvas will not be able to assist with the setup of either the required PowerSchool version or the required HTTPS/SSL certificates. Please contact PowerSchool support directly if you require any assistance with these items.
Canvas' implementation team will lead you through the PowerSchool integration process and will check-in with your team weekly on the status of the integration and of other implementation items. The setup is made up of the following 3 phases:
Phase 1 - Setup
Phase 2 - Review Test Data
Phase 3 - Data in Production
PowerSchool Data for Grade Pass Back
The Canvas PowerSchool Sync process will pull the following information from PowerSchool:
Note: Any changes to the above data should be managed in PowerSchool. Changes to these PowerSchool fields will automatically be reflected in Canvas upon the next pull of data. Any data created in Canvas subsequent to the PowerSchool integration will NOT be pushed back into PowerSchool.
Data usually pulled from PowerSchool once overnight. If necessary, this may be adjusted as per the district’s requirements.
The data push from Canvas to PowerSchool is initiated when the teacher clicks Post Grades from the Canvas Gradebook. Depending on the amount of data, it may take a few seconds to a few minutes for the data to show up in PowerSchool.
Note: The teacher may need to refresh their PowerSchool screen for the grades from Canvas to show up.
Attributes about the assignment that we will push into Powerschool are as follows:
PowerSchool has several limitations when used in Canvas: