cancel
Showing results for 
Show  only  | Search instead for 
Did you mean: 

Changes to Canvas Deploy Notes: Fixed Bugs

erinhmcmillan
Instructure Alumni
Instructure Alumni
3 7 1,484

Fixed bugs have been included in the deploy notes since, well—the creation of the deploy notes. And for the last few years, the “Known Issues” board in the Community has only included notable bugs, which didn’t always align with the bugs posted in the deploy notes. 

It’s time to evolve our process for greater clarity, and this time we’re putting our focus into our Known Issues board to give you more timely updates when you need them.

What is changing?

As of the August 4 deploy notes (posted July 23), deploy notes will no longer include any fixed bugs. A link in the top of the notes will direct users to the Known Issues board.

The Known Issues board includes open engineering tickets that include at least one support case and are updated when a ticket is opened and closed.

Example of link and tag for the 2021-07-21 Canvas DeployExample of link and tag for the 2021-07-21 Canvas Deploy

We anticipate a few of you may have questions about this change. Here are some questions and answers that may interest you.

How is this change different from the previous process?

Previously, notable bugs were included in the deploy notes to reflect behaviors that affected numerous customers and included multiple support cases. This process meant the number of bugs mentioned in the deploy notes were proportionately smaller than the overall number of bugs. (A support case indicates the issue has been reported by a Canvas customer.)

Additionally, notable fixed bugs are only mentioned publicly every two weeks, as they are published along with the deploy notes. With this new process, fixed bugs are managed in an ongoing cadence where issues are updated within one day of them being opened or closed, respectively.

How fast will issues be resolved?

Posting an issue in the Known Issues board doesn’t mean the issue will be resolved immediately. Every two weeks, teams review existing tickets and plan how many tickets they estimate they can complete during the next two weeks, and an issue may be added during this time. Issues are reviewed and prioritized according to the most pressing concerns affecting Customers. Although an issue may be pressing, it may stay in an engineering team’s backlog for a period of time according to their existing workload and previous commitments.

Posting an issue in the Known Issues board also is not intended to replace the Support process. The issues are designed to outline the behavior that at least one customer is experiencing.

If other customers are also experiencing the same behavior, they should submit a Support case (or submit a request per their institution’s escalation process). Support cases help our engineers gauge the overall customer impact and prioritize outstanding tickets appropriately. 

If a ticket noted in the Known Issues board only had a few support cases, it may not be prioritized as high as a ticket that has a few dozen support cases.

What does a closed status mean in the Known Issues board?

A closed status means the behavior noted in the issue has been completed by an engineering team, but it has not yet been deployed to the production environment. When the issue will be included in a deploy, the date of the deploy will be added to the article.

Deploy date included in a closed issueDeploy date included in a closed issue

How is the Known Issues board organized?

The main articles section is displayed with the most recent update first. 

Labels

The sidebar is organized by label, which allows users to view and subscribe to individual labels. The first two labels sort all issues by status (completed and open), while the remaining labels sort by product/feature.

Search

Known Issues can also be searched using the search bar at the page. To search the Known Issues space correctly, select the Knowledge Base option in the drop-down menu.

Knowledge Base searchKnowledge Base search

Subscriptions

Users can also subscribe to the entire board if they prefer, or they can also subscribe to an individual issue. Subscribing allows users to be notified when an issue is updated.

Viewing by labelViewing by label

Does subscribing to a Known Issue duplicate updates I receive through support cases?

No. Subscribing to a known issue and submitting a support case are both beneficial. 

Known issues are only updated when a ticket is open to engineering work, and then again when the ticket is closed and waiting to be deployed. Customers are not notified through support cases when a ticket is closed.

In contrast, customers are updated via support cases when the code from the ticket has been deployed to the beta environment, and then again when the code has been deployed to the production environment.

How can I find all issues related to a deploy date?

Each deploy notes article includes a link to a tag for the deploy date. Clicking this tag displays all issues related to the deploy.

7 Comments
straussi
Community Champion

If we are concerned with a Deploy Notes item, how can we comment?  For the Canvas Deploy Notes (2021-08-04), we feel the change to the Conferences link will be very confusing to our users, with or without the "formerly Conferences" tag, which actually makes it even more unwieldy. We have a separate menu item for Zoom, but many of our instructors also use "Conferences", but certainly are not aware of what "Big Blue Button" is ...

Thanks - Ira Strauss // Learning Applications

erinhmcmillan
Instructure Alumni
Instructure Alumni

Hi @straussi 

BigBlueButton is the default provider for Canvas Conferences. If your institution does not use BigBlueButton, you are welcome to hide it on a course-by-course basis in the Course Navigation Menu.

Thanks,

Erin

croseb1
Community Member

@erinhmcmillan, I agree with @straussi  this is confusing for users and the bandwidth for an individual institution to hide it via a course-by-course basis is not feasible, especially this close to the fall semester starting, and for institutions who use a separate conferencing tool, like Zoom.  I realize this is the default provider, but can Canvas work on a way to disable this menu item at a sub-account or account level?  Thank you!  

brendaa
Community Contributor

I agree with @croseb1 that "Big Blue Button" needs to an item that can be disabled at the account or sub-account level. We have switched to Zoom and even faculty who used to use "Conferences" do not know what Big Blue Button is.

Sylvia_Ami
Community Contributor

If Conferences (or BigBlueButton) was disabled in Course Navigation before the change, will it still be disabled after the change?

erinhmcmillan
Instructure Alumni
Instructure Alumni

@Sylvia_Ami @brendaa @croseb1 @straussi 

You can contact your CSM and ask to have the BigBlueButton plugin disabled and that will remove the link from the Course Navigation Menu globally.

Thanks,

Erin

Sylvia_Ami
Community Contributor

Excellent idea @erinhmcmillan , I didn't know we could ask for that. I will do that, thanks.