Our school district K-12 consists of 10 schools. We use SIS to populate courses and users. How can we give principals rights to see courses that are associated with their schools?
Hi Lois Preast Welcome to the worldwide Canvas Community! It appears that you joined us back in January but this is your first post. First of all, I am going to share this question with both the K-12 group as well as the Canvas Admins group. I encourage you to join both, assuming you are a Canvas administrator in the case of the latter. (Head to the GROUPS page and then click the Actions drop-down menu on the upper-right, and then Join Group.)
I hope some others will join in on this question to offer you their views, but I can tell you with some degree of authority (being a Canvas admin myself) that this will greatly depend on how your account has been set up. In the ideal scenario, the 10 schools and all of their classes will reside in their own subaccount. There is detailed explanation here: https://community.canvaslms.com/docs/DOC-10895#jive_content_id_Accounts_and_Sub_Accounts . [Though I just now noticed that all of the various internal links are not present on that page that will allow you to view each individual heading's document! Canvas Doc Team, it appears you worked on this page today, so I hope that's just temporary!]
You will then need to make a decision on just how much "viewing" power you want the principals to have, and this is something that other members in the K-12 group may want to weigh in on. But if you have not already seen it, by all means look at the documents on Roles and Permissions available here: https://community.canvaslms.com/docs/DOC-10895#jive_content_id_Roles_and_Permissions . (And again, let's hope those internal links get worked on.)
If you do NOT have subaccounts set up by school, then whoever does the programming at your end with the SIS will then need to somehow come up with a plan to get the principals into their respective courses. That's why an overall subaccount setup would be the easier solution, depending on how many classes in each school you are talking about!
As I said, hopefully others can weigh in with some of their own experiences here.
I can second Ken's reply here. As an Admin myself, we rely a lot on our Sub-Account structure to do most of the heavy lifting for our permissions. Firstly, its definitely in your interest just from an organizational standpoint, and secondly when it comes to having different admins for each sub account, the ability to then create specific permissions for each one of those sub-accounts is really great. Also makes getting rid of permissions easier and keeps less hands on your content. (you'll notice the more permissions one gives people, even if well intended, can mean much more cleanup for you as an admin later. Just because they're the principle, doesn't mean they know what they're doing. )
Hi Lois ~ Since it's been a few weeks since the last comment on this thread, I thought I'd check in! Have you been able to successfully get your district's principals to view their school's courses? Were Ken's and Roxanne's comments helpful? If you have a few minutes, it would be great to hear from you and for the Canvas Community to learn from your experiences. I hope everything is going well!
Were you able to find an answer to your question? I am going to go ahead and mark this question as answered because there hasn't been any more activity in a while so I assume that you have the information that you need. If you still have a question about this or if you have information that you would like to share with the community, by all means, please do come back and leave a comment. Also, if this question has been answered by one of the previous replies, please feel free to mark that answer as correct.
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