What functionality does Commons serve for the student user?
Jaye, as far as I'm aware students do not have access to Commons. This is a area for Instructor, Instructional Designer, & Admin to share course content and resources.
Hi Kona Jones, Chris Long, Matt Hanes,
However, students can have multiple roles in Canvas such as a student in one course and a TA in another. Is there a way for Commons to appear if they have a TA role in a course and then not appear if they have a student role in a course?
Thank you in advance,
Jessica, I'm not sure I understand what you're asking. Are you saying that you would like them to have access to Commons in a course when they are a TA, but not when they are a student in a course?
We will like students who have dual roles -- when they have a student role -- they do not have access to Commons. If they have a role of a TA they have access to Commons. But it is the same person. Also, to get rid of the Commons tool from the navigation for all students.
If the person who is a student in a course, sees Commons, what do they have access to? What do they see?
Can you send me a screencast of this?
I am wondering about this, Jessica. Using an account that has Commons enabled, I can see it in the global navigation when I'm logged in as an instructor, but when I logged in as a fake student, I cannot see Commons; it wasn't there when I went back in as an instructor and switched to Student View, either.
I did not masquerade as a student to test this, Jessica. I have a fake student with a set of credentials that I use for testing purposes. I logged into a course as that student, and the Commons link was not visible in the global navigation.
I just logged in as a student and we can see Commons.
So interesting, Jessica! This is what my student sees.
We realized that if you have a teacher role permission -- as a TA, co-instructor, guest instructor, teacher then you can see it. In addition, if you have a combo teacher in one course and student in another you can see it. In addition, as a guest account/fake account you cant see it until you are enrolled in the course. Also, if you go into student view you cannot see it but if you masquerade as a student you can see it.
I think Commons is installed as an LTI, could it be that it wasn't configured correctly? I logged in as a fake student and my fake student cannot see the Commons. I think this might actually be a question for your CSM or Support to look at how it was configured. Let us know if that was the problem!
Thanks, Matt Hanes. What happens when you masquerade as student do you see Commons? Same thing if a student has a dual role as a student and a teacher can you see Commons? I will talk to my CSM as well.
I actually logged in as a couple of fake students instead of using the masquerade feature. No Commons for those students. I made one of those students a TA in a course and they then had access to the Commons. Then I changed them back to a student and the Commons went away again.
You can make sure that your student doesn't have a teacher role by doing the following in Google Chrome:
If the student only has "user" and "student" roles then my money is still on an improper LTI configuration.
What is the correct set up for this? Are there any other roles we can place in there? Are these roles determined by permissions or wherein Canvas can we find this? Thank you!!
I'm not sure what the correct setup is. I think this is one that is handled by the CSM so even as the Account Admin, I didn't set this one up for our account. Your CSM will probably have to answer those questions about what roles are available.
Stefanie Sanders Kona Jones Matt Hanes -- we figured out that if you have an admin at the subaccount level and they are a student in the courses they will see Commons. But, if you remove the admin privileges they will not see Commons.
Now, our task is -- how do we hide commons if someone has both the role of a student and TA, student and teacher, student and co-instructor, student and guest instructor and so on. The reason being is that students have organization spaces for their clubs and organizations and they can change to these types of roles in those spaces. Any ideas?
Kona is correct. If you masquerade as a student, that option doesn't appear. I logged as a test student account and tried the URL that the teachers and admins use to get to Commons. It gave an error and would not let me access it as a student.
Thank you, Kona and Matthew. We were considering different ways to allow students to view course information, now we can eliminate Commons from that discussion. Thanks again for the quick reply!
Happy to help!
I've been testing some things out with commons and here's a few more things to consider that are related to your question about students being able to see and import stuff from Commons.
1) If you share something to commons that is public to all Canvas users then students can access that if they want to if they have signed up for a free for teachers account.
2) If students are enrolled as a TA to any course in your Canvas instance, they will also see the import into Commons option and this would allow them to search commons then import it into that course. This means they could potentially access information that they shouldn't be and they could delete what they imported to in the course to help cover their tracks.
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