As an Administrator, how do I add users to a Commons that are not currently present in the system?
I really have no idea how the list of users is originally populated so that you can choose from them, but I can tell you that we have had Commons turned on in our instance since commons was first released. I have only looked at those Admin tabs a couple times in all those years, and primarily out of curiosity. I have never defined any groups, nor selected any users.
And yet, all teacher-level users and about at our school are able to use Commons.
I am not sure you need to do anything in there unless you want to restrict user access in some way to a smaller list than everybody.
Do you mean as an admin how do you turn on Commons for your instance of Canvas?
No, I mean as I search for users to add to a particular Commons, they do not appear for me to invite them. I am wondering how I add them into the system to them add them to a Commons.
Do you mean like so?
yes, but the users I need to select are not available to me.
Hello Stephen Sloan...
I would tend to agree with my friend, Kelley L. Meeusen. Unless there is a specific reason for using that Groups tab in Canvas Commons, I don't think you really need to use it. As Kelley has correctly pointed out, all instructors at your school should be able to access Commons without issue...and without you needing to do much (if any) extra leg work. I found this Guide that describes Groups in Commons a bit more: How do I manage Groups in Commons?. I've gone ahead and marked Kelley's answer as "Correct".
A user account in Canvas needs to access Commons before they will be listed as a choice in the Admin tab. There are other LTIs that have the same issue. We do find it to be a slight annoyance as it adds an extra step to the workflow when sharing resources or creating Common groups.
We find value in sharing with smaller sets of people, especially quizzes or resources that might include answers or sensitive information. Since Commons looks only at the role of the user coming into the LTI, it is possible for students to gain access to resources that some would assume they wouldn't have access to. For example, if Dept A shares a quiz to Commons and Dept B made a student a teacher, without using groups or individual sharing, the student can now access the Quiz resource shared by Dept A. This might be a common occurrence if you're using Canvas for non-academic course uses if instructors are adding students to their courses in elevated capacities.
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