In this release, Commons has added Groups to Admin Settings and made changes to the Resource Sharing page.
For Canvas users, to have Commons enabled in your Canvas account, please contact your Customer Success Manager.
Groups have been added to Account Settings and are a way for administrators to manage users and permissions, making it easier to organize an institution’s resources in Commons. Groups replace sub-account sharing to allow users greater flexibility for sharing across grade levels and departments within their schools or institutions.
Admins can create groups and manage users within groups. Additionally, Admins can assign one or more group members as Group Managers. Group Managers have the ability to add or remove group members, designate other Group Managers, and edit or delete resources shared to the group.
Users can share resources with groups to which they belong and search for resources by group name.
Users can select one or more sharing options when sharing a resource. The Only me option has been removed, but users can still share resources privately by not selecting a share option.
When adding tags to a resource, users can start a new tag by pressing the comma key.