Searching for best practice for handling student enrollment status changes

[laurena_caldero]

Canvas Admins: How does your school handle student course registration/enrollment changes before and during the add/drop period and then after the add/drop period?  We have discussed changing student enrollment statuses from active to deleted before and during add/drop  and then changing student enrollment statuses from active to inactive for anyone who withdraws after the add/drop period.  Any other guidance for how to best set up or manage the inactive vs. deleted student status would be appreciated!  

[lekern]

At our school (UC Santa Cruz), students who drop after add/drop have the

course remain on their transcript and they get an automatic W, so we leave

them in the Canvas roster, and set them to Inactive. We are in the process

of getting our SIS interface to do this automatically, since that was not

part of our initial implementation. The interface will automatically delete

any student who drops in the add/drop period.

On Wed, Jun 26, 2019 at 12:41 PM laurena.calderon@rockhurst.edu <

[laurena_caldero]

Thank you, Leslie.  We are working on the automation piece as well.  It makes sense to have the status move to inactive.  My understanding is that if the student is deleted, you cannot view their LDA at a later time.  But if they are moved to inactive, a professor could still verify their LDA, if needed.