Are you a Canvas Admin? Have you helped to roll out a small or large-scale implementation and adoption of Canvas? This post is for you. The Canvas Certified team is building a new offering - Canvas Certified Admin - and we need your input! We want to hear all about what you wish you knew, mistakes you made, and what you think is important for us to include in a certification program that specifically targets new Canvas Admins.
With the education landscape rapidly changing, many of us are exploring ways to enable online teaching and learning opportunities to an increasing cohort of students. This blog will explore best practices to consider when teaching large Courses within Canvas.
Sections are a great way to subdivide students within a Course. Using sections can enable easier facilitation of teaching, communication, and grading processes, as well as the opportunity to provide differentiated content and due dates for students.
Assignments, Quizzes and Graded Discussions
When creating Assignments, Quizzes or Graded Discussions, they can be assigned to a specific section so that only students in that section will be able to access the activity. This can be a great way to provide differentiated learning activities should you choose to create sections based on student ability.
It is also possible to set an activity for the entire Course, but with different availability and due dates for different sections - a great solution when sections are created for students who usually have class at different times. Keep in mind that students will only see the dates that you have set for them, so they will not know that other students in the course may have different due dates.
Announcements are a simple way to provide targeted communication to specific sections, meaning students will only receive the information that is relevant to them. Using the ‘Post to’ box, Announcements can be sent to individual or multiple sections. Combining this with the ‘Delay posting’ option and links to relevant Course content can be another way to streamline admin time, with the added benefit of supporting students to engage with course content.
Using sections as a filter in the Gradebook can allow teachers to more easily monitor student engagement and progress within an individual section.
Filtering by Section within the Speedgrader can be another way to streamline the grading process by completing grading one section at a time. If you have multiple graders within a Course, consider creating Sections based on grader allocation again for ease of filtering.
It is possible for teachers to create sections and enroll students to those sections within Courses. However for large Courses, using a SIS import for section creation and enrollment is a far more time efficient workflow. Reach out to your institutions Canvas Admin to action this, and the below guides provide further detail on how to create sections via either of these methods:
Groups provide collaboration opportunities for students to work together. In large Courses, Groups can provide students with a smaller circle of peers to interact with, which may be more engaging and manageable than interaction across the entire cohort.
Groups are given sub areas within the Course, where students have space to independently interact with each other. In Groups, students can facilitate their own Discussions, create content with Pages and Collaborations, share resources with Files, communicate with Announcements, submit Group Assignments, and even host online meetings with Conferences. Groups can therefore be an efficient way to allow for peer-to-peer interaction, as well as student-led learning, even within large Courses.
Another way to facilitate interaction is to use the Group Discussion tool. With just one additional click, teachers can create identical Discussion topics for each group of students. When students reply to the Discussion, they do so within their Group environment, allowing simultaneous Discussions on the same topic to be held across all Groups.
There are many options for creating Groups depending on your teaching preference - allowing students to create their own groups, to self sign-up, asking Canvas to automatically create Groups, or manually assigning Groups as the teacher. Full guides on these different options can be found in the links below, however there are a two key things to consider with this process:
For students to be able to sign up to or create their own Groups, they need to be able to access the People tab in the navigation menu of your Course. If you would like to allow self sign up, make sure the People tab is visible - it can be adjusted in the Navigation menu of the Course Settings.
Placing students into a Group adds a tab to the Global Navigation Menu, allowing them to navigate Groups without needing to be in the Course first. Using a naming convention that identifies the Group as belonging to a specific Course will make it a lot easier (and more likely!) for your students to navigate in to.
Canvas courses are optimised for 3,000 - 5,000 enrollments, and will remain performant with these numbers. As will all online tools, there are implications to be aware of when dealing with larger volumes, particularly with regards to load times and navigation. It is important to be aware of this, and really consider whether reaching the upper limits of student numbers is necessary in your context, or if other solutions could be found. Areas in particular to be aware of include:
Gradebook - using Sections, Modules, or Groups as filters will help
Discussions - navigation can become suboptimal when thousands of topics are in use, though the search and sort options can be of assistance here
Analytics - large student numbers will extend load times, but only up to a minute so hang in there!
These are just a few suggestions of best practices for facilitating manageable teaching and engaging learning opportunities within large Courses. We’d love to hear from you - what are your thoughts about these ideas? What are your tips for managing large Courses?
Root Account Admins hold the keys to creating and maintaining a successful Canvas Instance.
No pressure there! Many decisions and considerations need to be made when choosing settings, customizing roles, adding integrations and more. The Canvas Training team with in the Learning Services Department provide advice and guidance to help you with those decisions. A comprehensive list of recommendations from CSM's and Trainers based on the practices of scores of successful instances would be helpful. And so the Canvas Training team and @jbailey6 , a CSM, have done just that in this Canvas Admin Checklist
This checklist is a reference source that provides the following details for root admins:
Guidance on Essential, Best Practice, and Above & Beyond settings and practices related to the following:
Sub Account Structure
Account/Course Roles & Permissions
Free Training resources
General resources every admin should have
The checklist is organized by function but a sister checklist is linked to view by rating: Essential, Best Practice, and Above & Beyond
Links to guides related to the setting, feature or tool discussed
In most cases, details the reason for the recommendation is included
We will keep this checklist up to date with each monthly release.
This checklist is available via a public Google Docs link. "Make a Copy" so you can customize for your institution. Please select the following link for access:Canvas Admin Checklist
Please share your recommendations, they might make the checklist!