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Community Contributor

How can instructor see student email address?


How can instructor see student email addresses?

As Admin, I can see the address but not instructor.


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5 Replies
Community Coach
Community Coach

 @qnguyen ​, it probably has to do with the way you have user permissions set-up at your Institution (possibly "Read SIS data"). In addition, it might have to do with where you are seeing the email address. Even with me as an Admin the only way I can see the full email address for students is by going to a student's user account details (on the Admin Account side of things). Yet, I can see student's login ID, which for us is the first part of their email address - only missing the part, from the People link in a course and the gradebook.

Community Team
Community Team

 @qnguyen ​, I concur with  @kona ​. Our school also sets up enrollments via SIS, and so I can navigate to the Gradebook and in the "Secondary ID" column I can view students' user names (to which I can add the suffix to create an email address). Yet, in another course that was populated with students by manually enrolling them, the Secondary ID column shows their user names, but these do not necessarily equate to their email addresses. So as far as I can tell, the answer to your question depends on how the users were created (what user names were they given?) and how they were enrolled in the course (automatically by institutional user name, or by some other method?).

Community Contributor

 @kona ​ stefaniesanders

Our SIS has the email included but 2nd ID in Grade book is user name such as JDoe, not email, is there a way to add a Manual Column and assign info into it? I am guessing Smiley Happy Thanks

 @qnguyen ​, I don't know the answer to that, but I wonder if the 2nd ID would be sufficient (as it is in my case, for example: the 2nd ID is the user name without the email suffix, so as an instructor, all I need to do is add that and I have an email address). As a teacher, I would not welcome an extra column in my Gradebook--but that's just me. I wonder if you have seen this related conversation also underway in the Canvas Admins group: How do you generate a list of email addresses from a course roster?

Community Coach
Community Coach

 @qnguyen ,

We are giving the Canvas Admins area a little bit of love (especially questions that are really, really old) and just want to check in with you.  This will also bring this question new attention. 


Were you able to find an answer to your question? I am going to go ahead and mark this question as answered because there hasn't been any more activity in a while so I assume that you have the information that you need. If you still have a question about this or if you have information that you would like to share with the community, by all means, please do come back and leave a comment.  Also, if this question has been answered by one of the previous replies, please feel free to mark that answer as correct.