How do I use Canvas Career as an Admin?

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The Canvas Career experience is designed to assist adult learners in continuing education and career development. As an account admin, you can:

• See how learners are performing across courses with AI-powered insights
• Create and manage programs and courses, including AI-powered course and content creation
• Enroll learners based on user attributes such as department or team
• Align skills to learning to ensure your programs drive measurable outcomes

View Data and Insights

The Data and Insights page [1] displays learner progress across courses and programs with widgets [2]. Click the Insights Feed button [3] to view real-time AI-generated insights on learner progress, skills development, and engagement [4]. From the feed, you can click on a card to take a suggested action, such as sending a note. The note is pre-generated based on the insight and will appear in the learner's Canvas Career inbox and be sent to their email.

Note: This dashboard does not replace Admin and Course Analytics.

View People Manager

Course-level roles are roles with permissions that allow a user course-level access. Usually, users with these roles cannot see more than what is in their Canvas courses.

Canvas Career provides five base course-level user roles that each include their own set of default permissions. The Canvas Career base roles are:

• Learner [1]: Learner permissions have enough permissions to access and interact with course materials.
• Instructor [2]:The Instructor role grants a user course admin permissions, giving them control over their assigned course or courses. However, institutions can revise and limit these permissions as needed, depending upon the needs of your institution.
• Facilitator [3]: The Facilitator role is meant to support the instructor role. Admins can manage Facilitator permissions.
• Designer [4]: The Designer role is used to enroll users responsible for course creation and management. In general, users with the Designer role have permissions that allow them to create and curate course content and view course usage data. However, these permissions may vary among institutions.
• Observer [5]:This user role can be linked to a learner enrolled in a course. Observers have the fewest permissions.

To view account role permissions, click the Account Roles link [1]. Account admins can set permissions for all users in Canvas Career. Additionally, account admins can set permissions for all users in Canvas Career. Admins can create additional account-level roles with account-level permissions using the Add Role button [2].

To view the list of learners, click the People link [1]. Admins can click the Table column filter icon [2] to edit and organize the filter options. You can filter the user metadata and select all users you can enroll. To manage a user, click the Options icon [3]. To take bulk actions on the page, select more than one user [4], and click the Bulk Actions button [5]. From there, you can enroll the selected students, assign them a leader, send them a message, suspend, or delete them [6].

Note: Admins can also add new users through a Customer Relationship Management (CRM) platform.

You can tag users with Organizations [1], Departments [2], Teams [3] and Organization Roles [4].

View Syncable Objects

Syncable Objects is your central hub for managing and reusing content and activities. Click the Learning Library drop-down [1], then click the Syncable Objects link [2]. To add syncable objects, you can manually add content and activities [3] or generate content with IgniteAI. Additionally, objects can be copied from other courses.

Note: Content must be added manually; it is not automatically added. You can add content by copying existing content, creating new objects, or using IgniteAI.

After publishing content, select where you want to sync it [1], then click the Sync button [2].

Add a New Program

Learning provider admins can create programs by bundling or grouping courses, which allows users to be enrolled in multiple courses at once and provides a structured course sequence. Click the Learning Library drop-down [1], and select the Programs Link [2]. Then, click the Add a program button [3].

To create a linear program, select the Linear link [1]. To create a non-linear program, select the Non-Linear link [2]. Then, click the Add course button [3].

Note: Courses within a program can be required or optional.

Add New Courses

All courses in your account are displayed on the Courses page. To build a new course, click the Learning Library drop-down menu [1]. Then, click the Courses link [2]. To manually create a course, click the Add Course button [3]. Admins also have the option to use IgniteAI to assist in building courses [4].  

View Skills Manager

To view the skills taxonomy, click the Skills Manager drop-down menu [1]. Then, click the Skills Taxonomy link [2]. To edit a skill, hover over the skill name [3], and click the Edit icon [4]. To add a skill, click the Add button [5]. When you are done editing, click the Sync button [6]. Syncing your skills will add, update, and remove the skills aligned to your learning content, such as pages, assignments, and external tools. This process will also affect skills that learners have already earned.

To merge or delete skills, select the checkboxes of your choice [7]. To merge skills, click the Merge button [8]. To delete selected skills, click the Delete button [9]. To delete individual skills, click the Trash icon [10].

To view and edit configurations, like uploading your own skill taxonomy, click the Configurations tab [11].

Click the Skills Alignments link [1] to view the courses [2] and programs [3] aligned with each skill.