Using Microsoft Sway for Digital Newsletters

Community Coach
Community Coach
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Well, I don't live near a beach...but those trees sure are swaying!  Queue the segue...  Smiley Wink

For almost two years, I've been sending out newsletters to our faculty via e-mail.  I've utilized both Outlook (creating tables to hold content completely from scratch) and then Publisher.  I even posted this blog, Creating an E-mail Newsletter, attempting to get ideas from the Community on better ways to communicate information.

I recently got some help from awilliams‌ and also reviewed a presentation by snufer‌ about

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(view in My Videos)
‌.  So, I logged into my O365 account I have through our Technical College, and I started creating my first Sway.  In searching through the templates, I found one for Newsletters, and it was just what I was looking for.  I could add articles, photos, quotes, etc.  I also liked the fact that it had some built-in interactivity (like cycling through a group of photos).  Once I got comfortable with the interface, it was relatively easy to add content wherever I needed it.  And best of all, I could grab the embed code to paste into a Canvas page.  We'll now be directing our instructors (via Global Announcements) to our "Newsletter Archive" (part of a public Canvas course we have set up for them to access) to view the newsletter.

Here's a sampling of my first Sway:


I developed a little Sway 101 course in Canvas for our district's paraprofessionals last Fall. It's a publicly-visible course, so feel free to check it out: Sway for Paraprofessionals 

Community Advocate
Community Advocate

For some reason I get an error message when I try to pull that up.  

"Page Error
Well, it looks like something broke unexpectedly. Sorry you had to see that. If you have a second, please let us know what you were doing when the error happened."

Odd.  But I would love to see the course.  

Were you at khaki today?  I think I saw you around at that front table.  (leading the charge for k12)


Yup, that was me. Sorry for the bother with course. This is something I've had an ongoing discussion with Canvas Support about . . . I'll follow up with them tomorrow as you're the 2nd person just today that's contacted me about it (2 different courses, no less!). Safe travels home, Sean!


snufer‌, give it a try now please: Sway for Paraprofessionals 

Any luck?

Community Advocate
Community Advocate

I'm in! It looks good. Smiley Happy


Glad you were able to access the course!

I've found it necessary to 're-save' course settings numerous times in order to allow external users to access publicly-visible courses. It's pretty frustrating, as I randomly hear from people who can't access resources in public courses that previously caused no issues.

About the Author
I've worked at MPTC since January 2001 as Web Specialist in the Instructional Technology department. Basically, I work with our Curriculum department to put courses into Canvas for our faculty. I enjoy playing disc golf, watching movies, playing video games, playing board/card games (Carcassonne, Settlers of Catan, Monopoly, Ticket to Ride, 7 Wonders, Forbidden Island, Forbidden Desert, Betrayal at House on the Hill, Splendor, Above and Below, Munchkin, and Exploding Kittens), reading, and being with family and friends. I help volunteer with our Sr. High Youth program at my church and also help with the soundboard and running slides for our Sunday services. I am currently on my fourth Toyota Prius. The first (a silver 2004 2nd Gen) was victim to a flood that came through our area, and water got inside which ruined many of the electronics in it. My second (a magnetic gray metallic 2009 2nd Gen) was totaled in a rear-end collision. I totaled my 3rd Prius (a silver 2011) when I rear-ended someone by accident in town. I now have a 2019 Toyota Prius Limited...and it's awesome!