Using Microsoft Sway for Digital Newsletters

Community Coach
Community Coach
5 6 352

Well, I don't live near a beach...but those trees sure are swaying!  Queue the segue...  Smiley Wink

For almost two years, I've been sending out newsletters to our faculty via e-mail.  I've utilized both Outlook (creating tables to hold content completely from scratch) and then Publisher.  I even posted this blog, Creating an E-mail Newsletter, attempting to get ideas from the Community on better ways to communicate information.

I recently got some help from awilliams‌ and also reviewed a presentation by snufer‌ about

This video is currently being processed. Please try again in a few minutes.
(view in My Videos)
‌.  So, I logged into my O365 account I have through our Technical College, and I started creating my first Sway.  In searching through the templates, I found one for Newsletters, and it was just what I was looking for.  I could add articles, photos, quotes, etc.  I also liked the fact that it had some built-in interactivity (like cycling through a group of photos).  Once I got comfortable with the interface, it was relatively easy to add content wherever I needed it.  And best of all, I could grab the embed code to paste into a Canvas page.  We'll now be directing our instructors (via Global Announcements) to our "Newsletter Archive" (part of a public Canvas course we have set up for them to access) to view the newsletter.

Here's a sampling of my first Sway:


I developed a little Sway 101 course in Canvas for our district's paraprofessionals last Fall. It's a publicly-visible course, so feel free to check it out: Sway for Paraprofessionals 

Community Advocate
Community Advocate

For some reason I get an error message when I try to pull that up.  

"Page Error
Well, it looks like something broke unexpectedly. Sorry you had to see that. If you have a second, please let us know what you were doing when the error happened."

Odd.  But I would love to see the course.  

Were you at khaki today?  I think I saw you around at that front table.  (leading the charge for k12)


Yup, that was me. Sorry for the bother with course. This is something I've had an ongoing discussion with Canvas Support about . . . I'll follow up with them tomorrow as you're the 2nd person just today that's contacted me about it (2 different courses, no less!). Safe travels home, Sean!


snufer‌, give it a try now please: Sway for Paraprofessionals 

Any luck?

Community Advocate
Community Advocate

I'm in! It looks good. Smiley Happy


Glad you were able to access the course!

I've found it necessary to 're-save' course settings numerous times in order to allow external users to access publicly-visible courses. It's pretty frustrating, as I randomly hear from people who can't access resources in public courses that previously caused no issues.

About the Author
- Responsible for the visioning, implementation, and support of innovative digital (blended and fully-online) learning initiatives for students and staff. - Current Canvas LMS administrator for Arlington ISD. - Former social studies curriculum & instructional specialist. - Former JH social studies teacher. - Master's degree in Curriculum & Instruction - BA in History / BA in Political Science