Best Practice for off-boarding users without disturbing rosters and gradebooks

[kevineaton]

As we move into our second year using Canvas, I wonder the best way to remove access for non-returning students (graduates and others who did not re-enroll).

We would like to maintain an archive in Canvas with Gradebooks and rosters intact, but when we mark students inactive, it will remove them from past enrollments along with grading data.

I'm thinking we might suspend the users (rather than delete) after changing their login name (to something like Grad22_{oldusername).

Any thoughts on how to best off-board students who leave the school without making grades and rosters dissapear? 

[jcobern423]

Did this issue get resolved?  I agree that keeping intact rosters and gradebooks is the best practice.  I know that what you are wanting, can be done because at the previous school where I worked, we had some years that we would have a (w) go in front of the student's name in Canvas when they had been withdrawn, and then those students would drop to the bottom of the grade book.  We had other years (a change in tech. staff & admin.) where the w/d students would just disappear...  I could list a few reasons why this was a problem for our school and the population served, but you probably understand already.  So, yes, this can happen, but I don't know how to go about it.

After 13 years at one digital school, I left and haven't learned of whether or not my new school has this formatting in place or not.