For those that integrate with JR Plus or Vettrak Cloud , we've collated these resources to provide a one-stop-shop for you.
* - We also suggest reading the following articleConsiderations for Course Creation in Vocational Education and discussing this with your CSM to ensure you maximise both Canvas and JR Plus as much as possible.
Important Links / Guide
JR Plus Canvas LMS Integration and Workflows - User Guide (attached)
- ReadyTech Homepage
- Configuring Canvas LMS
- Canvas - Course Workflow Configuration
- Canvas - Module Workflow Configuration
- Canvas - Troubleshooting Guide
Workflow Breakdown
1. Process: Canvas - Course Workflow
Each course in Plus will be mapped across to a single Course setup in Canvas in a 1:1 relationship. Assignments within the course will be required to be completed to return the result back into Plus. he ideal use case of the Course Workflow is when all of the units required for a completed qualification are contained to a single course. Using the Course Workflow allows you to complete qualifications one by one – making it easy to determine enrolment completions.
The Course Workflow will map to the SMS as shown in the below diagram:
Course Workflow Terminology
The terminology in the Canvas Course Workflow matches up to data in the system as follows:
| ReadyTech (SMS) | Canvas: | Canvas Guides/Notes: |
|---|---|---|
| Unit | Assignment (quiz etc) | |
| Subject (unit of Study) | n/a | |
| Program | n/a | |
| Course | Course | |
| Academic/Trainer | Teacher | Teacher Guides |
| Party | Student | |
| Assessor | n/a |
2. Process: Canvas - Module Workflow
Within the Course in Canvas, each assessment, quiz or assignment will be mapped to a unit that a student is enrolled in (within the Program/Course on the SMS side). These must have the unit code from the SMS between brackets so we can determine student competency when transferring the results. I.e., “Written Assessment (BSBLDR501)”. If there are multiple assignments that contribute to a unit grade, apply the same unit code across multiple assignments.
This workflow can make it easy to manage Qualifications that require multiple single unit enrolments that are spread across multiple courses on the SMS which make up the qualification or if there are multiple Courses on the SMS running in conjunction with on another that all contain the same units.
The Module Workflow will map to the SMS as shown in the below diagram:
- You will have a Singular Program on the SMS.
- This will be linked up to the Canvas Course
- This Program can have any number of Courses within it.
- These will be linked up to the Course Sections within the Canvas Course
- The students enrolled into the SMS Course will be in turn enrolled into the units within the course.
- These will link the assignments within the course sections on Canvas.
Module Workflow Terminology
The terminology in the Canvas Module Workflow matches up to data in the system as follows:
| ReadyTech (SMS) | Canvas LMS: | Canvas Guides/Notes: |
|---|---|---|
| Unit | Assignment (quiz etc) | |
| Subject (unit of Study) | n/a | |
| Program | Course | |
| Course | Section | |
| Academic/Trainer | n/a | |
| Party | Student | |
| Assessor | Teacher | Teacher Guides |
3. Process: Canvas Unit Workflow
This workflow works by pushing across students from Units into select Courses in Canvas. Each Unit within your system will be mapped across to a single Course setup in Canvas. Assignments within the course will be required to be completed to return the result back into the SMS.
Each unit will be pushed to Canvas independently – as example, should an enrolment have 10 units, there will be 10 groups of push requests made to Canvas; resulting on 10 different courses and 10 different enrolments. Failures are also individual, a failed unit won't prevent others to be pushed across. Retries will also be handled separately for each unit.
Basic Mapping.
| ReadyTech | Canvas: | Canvas Guides/Notes: |
|---|---|---|
| Unit | Course* | |
| Trainer | Section* | |
| Party | Student | |
| Assesor | Teacher |
4. Process: Canvas Subject Workflow
Similar to the Unit based workflow, this workflow works by pushing across Student Records via Subjects (Units of Study) into select Courses in Canvas.
Each Subject or Unit of Study within your SMS will be mapped across to a single Course setup in Canvas. Assignments within the course will be required to be completed in order to return the result back into the system.
Basic Mapping.
| ReadyTech | Canvas: | Canvas Guides/Notes: |
|---|---|---|
| Subject | Course* | |
| Subject | Section* | |
| Party | Student | |
| Assesor | Teacher |
Additional Information:
Workflow Map
It can be confusing when referring to terms across two platforms that use the same names so here is a summary of the workflows and terms:
SIS IDs
Sis ID’s are how the integration knows where to place students and where to bring back results.
