[ARCHIVED] Remove old rubrics from old courses

[jacqualine_chan]

I have been teaching for 5 years, and have had about 2 - 3 courses per semester, per year that I've taught. Currently, I have about 20 courses that I am an instructor in. As a result, when I try to search for rubrics (i reuse the same one for when I grade assignments), I have to scroll through numerous courses until I find one that looks right, but it's not because it's from a different school year.

Is there a way that I can hide the old courses when I'm searching for rubrics? 

I've included a video of the courses that I have to scroll through in order to find my rubric. 

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[James · Accepted solution]

 @jacqualine_chan  

You might check out Sorting the Find a Rubric dialog. 

It's a user script that runs in your browser that sorts the list of rubrics so that the current course is at the top. It also adds the term names when possible, so you can tell exactly which course the rubrics are coming from. It doesn't remove them, but the script could be modified to do that with a little tweaking to the code.

To actually remove those rubrics, I think you would have to remove your teacher enrollment from the other courses. I have not verified that this will work; I use the find rubric sorter script I wrote and it's not a problem for me anymore.

[Shar]

Hahahaha James!

If I had been 3 minutes faster in formatting my post I would have beat ya to solution.

Cheers - Shar

[jacqualine_chan]

This was great, and works like a charm! Thank you so much! 

[Shar]

Hi there Jacqualine Chan!

I know just the thing you need.. a Canvancement from  @James ‌ called Sorting the Find a Rubric dialog 

Here are the quick steps for setup:

Installation

The installation steps here are similar to other user scripts.

1. Install a browser add-on: Tampermonkey for Chrome/Firefox
2. Install the Find Rubric Sorter user script.

Best Benefit:

The result is a user script that will attach itself to assignment, discussion, and quiz pages and wait for the user to click the Add Rubric button, followed by the Find a Rubric search tool. Here are some features of that script. These features are all optional and configurable except for the first one.

• It moves the current course, if present, to the top of the context list (the leftmost panel).

Hope this solution works out for you!
Cheers - Shar

[James]

That's a really cool script, Shar. One of the few that I actually use (out of the many I've written). 

It's good to see your name back in the Community a lot recently. Or maybe you've been here and I've been gone? Anyway, good to see you around.

[Shar]

I went back to lurking for a while and only piping up when I know the answer from first-hand experience.

Yeah that script is so awesome good!

:smileylaugh: Shar

[kcornwell]

So there is no way to easily remove a rubric from inside a specific course? yikes

[James]

 @kcornwell  

Perhaps I'm not sure what you're talking about. It is relatively easy to remove a rubric from a specific course, although it is strongly discouraged if you have used it for assessments. The warning Canvas gives is

Are you sure you want to delete this rubric? This action will remove this rubric association from all assignments in the current course, and delete any existing associated assessments.

That is a pretty stern warning and be sure to heed it unless you really mean to do otherwise.  I deleted a rubric (in our beta instance of Canvas) to verify that it did what it said and it does. All students who had assessments using that rubric have the rubric removed. The grade is still there, but the rubric portion is gone.

Rubrics themselves do go into the material that can be recovered (just add /undelete to the main page of your course URL). Theoretically, that means that you can restore it and use it again. However, when I tried to restore a rubric that I had just deleted, it removed it from the list of restorable material, but it did not show back up in my Manage Rubrics page, nor did it become associated with the assignments that had used it, and it was not available from the find a rubric option. It also did not restore the assessments I had made for students that used it. I am not sure if that's a function of the beta instance, but I'm not going to try it in a live course where I actually have student assessments using it based off that.

If you still want to delete a rubric, then here's how.

1. Go to Outcomes
2. Click on Manage Rubrics.
3. Click on the title of the rubric you want to get rid of
4. Click Delete Rubric.

 You will need to repeat steps 3 and 4 for each rubric that you want to get rid of.

Deleting rubrics is most probably not the right thing to do if you're using them. The script I wrote that sorts the rubrics when you go to find them may be more helpful. It doesn't delete them but it does organize them and make them easier to find.