About jlubkinchavez

jlubkinchavez · ‎06-15-2022

Yes! More info on this post: https://community.canvaslms.com/t5/Canvas-Question-Forum/Salesforce/m-p/170014. The key driver was that our programs had moved to rolling enrollments and our participant numbers had gotten so large that if I continued to do manual SIS imports, I wouldn't have done anything else but manage Canvas enrollments. There's still plenty of finetuning we could do, but now changes in Salesforce trigger the creation, enrollment, and removal of users. There was a learning curve and a pretty big initial load figuring out flows, but now it is saving hours and hours of formatting csv files. Guessing there may have been other ways to approach this, but our org was already deeply invested in Salesforce and had essentially built out a robust SIS there, so building the integration made sense for us.

jlubkinchavez · ‎06-15-2022

Just wanted to provide an update. I did a bunch of digging back in spring 2021 trying to find options for integrating Canvas and Salesforce. Hit a bunch of deadends, especially development teams were so in demand at the time (and probably still). We ended up going with a no/low-code integration platform as a service (iPaaS) solution called Cyclr. They have the connectors to the APIs, and you build the flow visually, with boxes and arrows. You do still need a deep understanding of the structure in Canvas and in Salesforce and be able to read the API documentation, but you don't need a lot of technical/code knowledge. I've never worked with APIs and it took me awhile but I was able to figure it out—in large part because of the excellent documentation in this community! It is an option to hire them to build your flows, but our context was so weird--and we also had to figure out what to build out in Salesforce and how to incorporate it into our existing flows--that it seemed like a puzzle our internal team (read me and our main Salesforce administrator) has to solve. There were a few other no-code iPaaS option we identified, but Cyclr already had some endpoints for Canvas built (and now they have more!). Our experience has been that the documentation is a little lacking and the tool could be more intuitive, but the support has been great.

jlubkinchavez · ‎06-15-2022

We built a Canvas-Salesforce integration using Cyclr, a no/low-code integration platform as a service (iPaaS) solution. They have the connectors to the APIs, and you build the flow visually, with boxes and arrows. You do still need a deep understanding of the structure in Canvas and in Salesforce, but you don't need a lot of technical knowledge. And it is an option to hire them to build your flows. We looked at LingkSync but, at the time anyway as I recall, it was more technical. (On a scale of Zapier to Workato, Lingksync seemed more Workato and Cyclr seemed right in the middle). Unfortunately, Eduframe (mentioned above) was not on our radar, so I haven't looked at it (though it also sounds like potentially overkill for my particular context.) There were a few other no-code iPaaS option we identified, but Cyclr already had some endpoints for Canvas built (and now they have more!). Our experience has been that the documentation is a little lacking and the tool could be more intuitive, but the support has been great.

jlubkinchavez · ‎04-29-2022

Agreed. Where it impacts our courses is both on People and in the Settings>Sections>Current Enrollments list. It's very confusing for teachers.

jlubkinchavez · ‎03-25-2022

@werner_huysman1 just confirming that you mean inactive status on the section enrollment, not inactive on the course, correct?

jlubkinchavez · ‎03-23-2022

@melodyc_lam yes, exactly, that has been our experience. Typically, if a student is concluded in a course, both their section and course enrollments are concluded. But in this situation, the original section enrollment is concluded but the course enrollment is still active.

jlubkinchavez · ‎03-22-2022

Thanks @melodyc_lam for the testing/confirmation. About point 1, just clarifying that, yes, they are separate enrollments. The problem with conclude status on the prior enrollment is that students can still access the prior section as read only, and they will still receive notifications sent to sections where they have a prior enrollment if they are still active in the course (in a different section). Again, just a result of testing/experience; I don't think I've seen that documented anywhere.

jlubkinchavez · ‎03-21-2022

I think I've figured out a few things (through testing) about deleting and restoring enrollments, but it'd be great if anyone could confirm this has proven true for them: If a student needs to change course sections in the same course, it's important to delete the original enrollment (not conclude it) or else they will continue to receive notifications for the original section (e.g., announcements). There is no specific API call for undeleting an enrollment. If you re-enroll the same user in the same course section (use the call to create an enrollment), the new enrollment will 1. have the same enrollment id as the original enrollment and 2. restore the submissions/activity for that user. (Any insights on that last point in particular would be appreciated; I did see an assignment with grade and feedback restore, but not much time had passed and I didn't test other features like discussion boards or stats).

jlubkinchavez · ‎03-08-2022

I wanted to share a couple of use cases that have come up recently that I think more developed enhanced gradebook filters might be able to address. Use case #1: We have tutors who provide feedback on just a couple key assignments in the course. It would be nice to be able to create and share with them (or direct them how to build and save) a saved filtered view of just the assignment and the section it applies to (i.e. saving an assignment filter along with a section filter) as well as a second view that only shows submitted and ungraded entries for that assignment (i.e. applying the submission and grading filters to rows, not column). Use case #2: I'm not sure if this is in the scope of enhanced gradebook filters, but raising it since enabling the filters eliminates the arrange by options (that seems nuts, fyi—oh wait, found them!! Under the gear icon. Ooh, too hidden). Anyway. We thought the gradebook was being buggy this week because when we sorted by due date, it seemed to just alphabetize the assignments. Then I saw this little nugget in the current documentation: "Differentiated assignments with one or more due dates that aren't assigned to everyone can only be sorted alphabetically." Well, the entire course is pretty much differentiated assignments, which means no ability to sort. It'd be great if the new filters introduced that capability. Gonna also take the opportunity to chime in that I have also had numerous requests from teachers to be able to export the filtered view of the gradebook.

jlubkinchavez · ‎03-08-2022

As an admin, I wavered between enabling this as opt out or opt in (or not enabling at all). In the end I went with opt in (aka off by default but can be enabled at the course level). At first I thought the staff would be super excited by these new filters because they would be able to layer submission and graded filters on top of section filters ...and then I realized they would be largely disappointed because the filters are at the assignment level. In other words, aside from sections, all of the filters are set up to filter columns, not rows. In my context, filtering rows is a lot more powerful, so I hope there is more development along those lines. But I also wanted to share that I think the lingo of filtering rows/columns is useful in helping people understand what the filters do and how they work—perhaps an row/column icon on the filter type, or dividing column filters and row filters (assuming there is more than 1) into different sections?

jlubkinchavez · ‎03-07-2022

We just hit this same issue. Nearly all assignments in one of courses are differentiated, which means the only way to arrange them is alphabetically. Our teachers were hoping for better functionality. From the gradebook, it isn't easy to tell which assignments are differentiated, so it also makes it confusing to understand what is/is not sorted and how it is sorted.

jlubkinchavez · ‎03-07-2022

Very cool. I'm wondering about how this will work with accessibility and the accessibility checker. My (admittedly incomplete) understanding of accessibility is that calls to action and links should be coded different but each could be visually represented by a button. And then there is alt text, or a label, or... It'd also be great if Canvas could offer up some best practices for leveraging this feature. I can imagine some teachers going overboard...

jlubkinchavez · ‎02-23-2022

When using the Redirect Tool to add links to the course navigation, links set to open in a new tab require a second click. Instead, it should open in a new tab with no extra click required. There is an extensive discussion of the behavior in the community dating back to 2016 (https://community.canvaslms.com/t5/Canvas-Question-Forum/Redirect-Tool-auto-open-in-new-tab/td-p/105276/page/2) and a related discussion of external links from modules (https://community.canvaslms.com/t5/Idea-Conversations/Automatically-open-new-tab-for-links-external-tools-set-to-Load/idi-p/372269). I hope by submitting this as an idea it finally gets addressed. In our courses, we add course menu links to forms and to other systems students need to access; the extra click is a significant deterrent for students, and we struggle to get them to completed the linked tasks.

jlubkinchavez · ‎01-21-2022

@Stef_retired the idea submitted by @cxy11 has not been deployed, as far as I can tell. The idea was that the export should match the current view of the gradebook, respecting any and all filters. In my test this morning, it did not respect section, module, or assignment groups or also assignment filters. I would like to see the original idea developed. I don't see another ticket for this. Should I create a new idea?

jlubkinchavez · ‎11-30-2021

Fyi, I got a message from Canvas on 11/10/21 that this known issue was fixed, @Steph_30

jlubkinchavez · ‎10-28-2021

@saurilio In case this is still helpful for you or future readers of this post, there is a known issue when using Student View with New Quizzes (which we were trying to leverage for mastery paths). Support explained it as a basic incompatibility with LTI tools (which is how New Quizzes is built) and Student View. If your mastery paths leverage New Quizzes or other LTI tools, you may hit the same limitation.

jlubkinchavez · ‎10-16-2021

That's helpful @robotcars Do you know if users are also "deep archived" (restorable)? And do you know if/where this is documented by Instructure? Thanks!

jlubkinchavez · ‎10-15-2021

@krgiffith Curious is you (or anyone else!) has come up with some guidelines for retention policies?

jlubkinchavez · ‎10-15-2021

@matthew_buckett Right. Took my brain a sec. So it's the combo of the sis_section_id and the sis_user_id. Still surprised there isn't a place to put an SIS enrollment ID.

jlubkinchavez · ‎10-15-2021

@matthew_buckett exactly. Our students are typically in multiple sections within a course, and though not a given it is very common for enrollments to change during the term. We'd like to manage changes from our SIS/CRM. I suppose I can use the section name in combo with the sis_user_id, but I'd prefer not to have to rely on a name (and will have to make sure I can turn off teachers' ability to rename sections).

Post Details	Date Published	Views	Likes
Deleting and restoring enrollments via API I think I've figured out a few things (through testing) about deleting and restoring enrollments, but it'd be great if anyone could confirm this has proven true for them: If a student needs to ch...	03-21-2022	1148	2
Use cases for enhanced gradebook filters I wanted to share a couple of use cases that have come up recently that I think more developed enhanced gradebook filters might be able to address. Use case #1: We have tutors who provide feedback ...	03-08-2022	362	1
Filtering rows vs columns As an admin, I wavered between enabling this as opt out or opt in (or not enabling at all). In the end I went with opt in (aka off by default but can be enabled at the course level). At first I thoug...	03-08-2022	420	2
[Course Navigation] With Redirect Tool, automatically open tabs in new link without second click When using the Redirect Tool to add links to the course navigation, links set to open in a new tab require a second click. Instead, it should open in a new tab with no extra click required. There is ...	02-23-2022	444	0
Where to put an SIS enrollment id? I'm working on integrating Canvas with another system via the API. I'd like to bring back an enrollment record ID from the other system and put it on the Canvas enrollment....but there doesn't s...	10-14-2021	636	0
What's sis_import_id for? I'm working on integrating Canvas with another system, and I'd like to bring back an enrollment record ID from the other system and put it on the Canvas enrollment. Is sis_import_id an appropriate pl...	10-13-2021	503	0
Differentiate prior and current enrollments in Gradebook panel For courses with multiple sections, students may have been concluded from one section but still be actively enrolled in another section. In most places (on the student details page, in People, in Gra...	06-07-2021	505	0
[Accessibility] Option to skip deleted content in Link Validator The Link Validator will check links to deleted content, but it's not usually worth the teacher's time to review errors on these links (especially since the content is deleted and cannot be edited). T...	03-01-2021	714	0
[Dashboard] Change default empty dashboard message to mention All Courses When a student has no active courses, the dashboard has a message that reads: "Welcome to Canvas! You don’t have any courses, so this page won’t be very exciting for now. Once you’ve created or signe...	02-08-2021	744	0
Ability to add custom statuses in Gradebook Current status options in Gradebook include late, missing, or excused. This feature idea would allow teachers to create custom statuses (e.g., extra credit, optional/required, core/elective, etc.). I...	02-01-2021	774	0
[Syllabus] Filter syllabus by section for teacher For teachers who have multiple sections or can see other sections, the course summary in syllabus can start to be unwieldy since you see all assignments for all sections. It would be nice to have a f...	02-01-2021	618	0
New Quizzes survey workaround and complete/incomplete I'm working in an environment where we use a lot of ungraded surveys and courses are large (200-500 enrollment). We've been transitioning to New Quizzes, and it's been bumpy. I've searched a lot...	06-15-2020	10866	25
Enabling New Analytics for Students I'm curious--what is your thinking around enabling New Analytics view for students? If you did it, why, and how's it going? If not yet, why not and when do you think you might (if ever)?	11-02-2019	557	0
How do I set read-only access for a limited time? My institution runs a variety of programs that all use Canvas as an LMS but run on different timelines (not a semester schedule). The program leads decided they want students to retain read-only acce...	06-03-2019	977	2
UX / UI of Canvas...in decline? Is it just me or is the UX/UI of Canvas--what used to set it apart and above other LMSs--getting worse and worse? Every new feature (e.g., Quizzes.Next, Student Dashboard, New Gradebook) seems to hav...	05-06-2019	1186	6
Stats on desktop vs mobile browser vs app? Is there a way to get stats on how users log in--percentage from desktop vs mobile browser vs mobile app? That info seems to be tracked at the individual level, but I don't see a place to view aggreg...	02-05-2019	1542	2
Canvas Admin Setup for Non-Higher Ed Like perhaps many of you who don't work in higher ed--and particularly those of you in a non-profit or corporate environment--I'm trying to figure out best practices for setting up courses. I'm ...	12-18-2018	597	0
Cross-listing vs sections vs groups--What are the functional differences? I'm trying to better understand the difference between adding a section to a course in course settings, cross-listing a course, and creating groups in a course. My understanding is that one big diffe...	12-10-2018	2980	2

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Member Since	‎11-12-2018

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Re: Deleting and restoring enrollments via API

Deleting and restoring enrollments via API

Use cases for enhanced gradebook filters

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