Showing comments when saving grades as PDFs.

[AnnekeBoy]

I am a facilitator for collage classes held at my high school. Previously I was able to open comments professors or their Aids left and have it show when saving the grades for my records. Is it possible to have that feature again instead of clicking on the comments and having it show as a side tab? One professor puts all his corrections for tests in the comments and now I cant see them when I save.

Images attached to try and show what I am referring to.

Thank you for any help!

The reason I save as PDF is because I can only view as far back as I have been a Facilitator on Canvas. So if I was not here next year, the new facilitator would not be able to access the grades if the High school student needed it. Saving also makes it available to counselors when applicable.

[chriscas]

Hi @AnnekeBoy,

I came across your unanswered question while doing a bit of a checkup on the community here.  Unfortunately, I don't think you have much control over the interface Instructure is using for Canvas, and it does seem like the right sidebar is becoming more and more used (as another example, "assign to" is going to be moving to that sidebar in next month's release).  I would like to ask if you're using the free-for-teacher Canvas, or if your school has a paid Canvas instance.  If it's a paid instance, administrators should generally always have access to past courses (assignments, grades, comments, etc), even if they don't let teachers/assistants/students access those courses, so printing the records just for safe keeping may not even be necessary.

-Chris

[AnnekeBoy]

I assume paid version because it’s for a University. I am given access as a facilitator. The same access as the Professor, I just can’t add assignments or change grades (that is blocked to me).

We are required to keep hard/PDF copies for 7 years. The side bar blocking grades or preventing comments from being shown, just makes more ways I have to save the same thing.

The reason behind the 7 years is to prevent grade changes years later. The University Coordinator would have the updated (Or would they be able to see changes made? like the history of the canvas grading?), whereas the hard copy would show their grade as of the day it was first officially posted at the end of the semester.

Situations have happened about a dozen times that warranted a hard copy vs online copy check. Not every time did the student come out in the right (discovered plagiarism), but sometimes they do (name mix up and investigating the wrong ‘John Smith’ for cheating. The hard copy can help the professor changed their grading back to accurate.) With all the advancements in AI and computer checking, it has definitely been far less of a chance to happen. But that doesn’t mean it will never happen again.