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More built in reports for Canvas Admin's

More built in reports for Canvas Admin's

(2)
43171_Reports.pngReports.png

I'd love to have more variety with the admin reports. Yes I know you can get pretty much everything through API calls, which we do a lot of, but for your average admin user (one one without a dedicated IT staff) it would be great to be able to define a few variables, click a button, and get the data! Poof. Magic. dream

 

The example included with this post is from Chris who shared that in his previous LMS he could create his own reports based on all kinds of different data.  He could pick and choose what data he wanted and create his own spreadsheets.

 

 

37 Comments
Community Coach
Community Coach

Thanks for the mention, kona@richland.edu​.  Yup...the screen shot above is from Pearson eCollege's Learning Studio: "Enterprise Reporting" tool.  Very powerful!

Community Member

Hi Kona,

Thanks for the idea. In order to move this forward, can you be a bit more specific as to the ways you see this working. For instance, are you asking there to be a greater list of reports available at the admin level... those that are popular, but not listed at this time?

You mention that there should be a few variables... can you suggest which variables these would be? For instance, you can generate a report by term. What other variables are you thinking?

While it would be absolutely great to have a more user-friendly interface for generating reporting without the use of API for admins without a dedicated IT staff, it would be helpful to know what the priorities would be for those folks.

Any further insights would be helpful.

Smiley Happy

Community Coach
Community Coach

biray@instructure.com For type of reports and variables, some that we run ourselves that would be useful include:

  • Enrollment - by term and by type of course (ex: online vs. hybrid vs. traditional - we track this via our section naming scheme)
  • Instructor count - how many instructors are using Canvas - by term and by type of course
  • Retention - how many students start a course/how many finish - by term and by course

For me these are the most important reports because they generate information that we have to supply to our accrediting body and information that I need at least once if not a couple of times a semester.

Community Coach
Community Coach

I will also add that in Pearson eCollege's "Enterprise Reporting" tool, we can also save any custom reports that we create...so that the next time we want to run a similar report, we don't have to re-create all the fields we want.  We just bring up the saved report and customize it for the new semester (or whatever data we are looking for).

Explorer II

One of the challenges of building an internal report writer for a cloud-based solution is making the data available for query, yet not affecting performance / speed of the system overall.  If 500 different schools were all querying Canvas' database at the same time, would there be performance slowdowns?  I believe that eCollege is usually deployed in a self-hosted model, so one school's reporting activity wouldn't affect anyone else; it's all on the hardware of that school.  Some other large systems tackle this by identifying some desired number of data elements, exporting them to a non-production database and then letting customer's query against last night's data using a third-party tool like Crystal Reports.

The API is a do-it-yourself solution: "Here's a way to get the data...have at it!"  And it's fairly low-cost to Instructure.  I would think that building an internal report writer would involve pretty significant costs that Instructure would need to pass along.

Community Coach
Community Coach

chris@aspiredu.com​... Actually, we were not "self-hosted" at Moraine Park Technical College (where I work).  Pearson eCollege hosted all of our courses for us on their servers.  We also utilized their Help Desk which provided 24/7/365 support.

Community Coach
Community Coach

chris@aspiredu.com​, I agree that API is a low cost solution and it's also what we use to generate our reports (that and dropout detective​ Smiley Happy). The issue is that many admin's don't have someone at their beck-and-call to get the different reports they want or to run them when they are needed. Even being married to the guy who does our API stuff doesn't mean I can get him to run the reports when I need them - like a last minute meeting with a VP.

Explorer II

Yup, totally get it.  My point was that there are probably a couple of ways to skin that cat....full-blown internal report writer, expanded set of canned reports, making data available to a third-party tool like Crystal Reports or Microsoft Reporting Services.

Community Member

Thanks for the clarification, Kona. I'll move the idea forward and we'll see how the community responds during the next voting phase. Smiley Happy

Community Member

We've had calls from faculty asking for more information on student access.  It would be good if we had filters in access reports by course or even student.