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Minimum config settings of Office 365, for each feature used in CANVAS LTI

Question asked by Mark Van de Velde on Feb 15, 2017
Latest reply on Nov 25, 2019 by Gideon Williams

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Hi all, looking for documentation on the Office 365 LTI and the recommended settings required across an enterprise Office 365 instance for staff and students. I can see help guides for students and teachers ... but im looking for administrators and developers/technical documentation. Our institution is in the process of setting up Office 365, however they have turned most features off, like OneDrive, Sharepoint etc. Really only email is On.

What I need is the minimum configuration settings of Office 365 for each feature used in CANVAS LTI.

Mark Van de Velde Feb 7, 2018 4:54 PM

Correct Answer

In answer to my question, I found the following resources helpful:

Canvas: Microsoft Office 365 LTI

https://community.canvaslms.com/docs/DOC-8683-canvas-release-microsoft-office-365-lti-beta

Collaborations: In Detail

https://community.canvaslms.com/docs/DOC-2627

Further Office-CANVAS integration resources:

Official Microsoft Site

https://support.office.com/en-us/Search/results?query=Canvas+learning+management+system&ui=en-US&rs=en-US&ad=US

O365 LTI Series: Canvas + Microsoft in the Clouds

https://www.youtube.com/watch?v=Q9-3PfFYSgU

InstCon16 | Canvas “hearts” Microsoft Office365

https://www.youtube.com/watch?v=vdK4N3BYW3E

Office 365 - Notes from testing:

Accessing more than one (staff and student) Office 365 account even when using separate browsers can cause issues and is not recommended! You may even need to reset your PC to access another Office 365 account when using Canvas collaborative tools.

Users must have access to an Office365 account with OneDrive enabled to create Collaboration documents.

Do not create documents with symbols in the name (this will cause an error).

No semicolons etc [ : / @ $ < > \ ]

Canvas course and group names should be identifiable on their own, include details like the unit code, teaching period and year. EDU10001-HS1-2020

Collaborations: (Course area)

Teachers can create collaborative documents (Word, Excel, Power Point).
This file is created in the teachers OneDrive folder.
Student can attempt to create a collaborative document in the course area, however it will only give them same options they have at the group level. (Read Below.)
File located at: Documents/Canvas/canvas_course_code/document_name
The file cannot be deleted from within Canvas, only from within OneDrive.
Users selected within the Canvas course will have access to this file once they click on the link from the course.
Once any user has accessed the file, they will always have access through OneDrive unless the access is removed from within OneDrive itself.

Collaborations: (Group Area)

Teachers and students can create collaborative documents (Word, Excel, Power Point).
Teachers can access all files via the groups area even if not a group member.
This file is created in the students OneDrive folder.
File located at: Documents/Canvas/canvas_group_name/document_name
The file cannot be deleted from within Canvas, only from within OneDrive.
Users selected within the Canvas group will have access to this file once they click on the link from the course group.
Once any user has accessed the file, they will always have access through OneDrive unless the access is removed from within OneDrive itself.

Other OneDrive dependent LTI’s

OneNote

https://www.onenote.com/lti

Info on Onenote Class integration:

https://mix.office.com/watch/16v4etp352eu9

Office Mix

https://mix.office.com/LTI?WT.mc_id=officeblog_conversion

Info on Office Mix integration:

https://mix.office.com/en-us/Lti/UsingCanvas

(WARNING: Do Not Use this any longer as OfficeMix is being discontinued!)

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rogrant@nmsu.edu

Feb 22, 2017 9:24 AM

Mark,

If you are on a hosted version of Canvas, I would recommend contacting your Customer Success Manager and asking them for input on these requirements. We have the LTI turned on at my school, but we have everything enabled for Office 365.

If you are open source and self hosting, you should be able to open a ticket with Canvas support from Help > Report a Problem.

There is also a Canvas Users Group:

Canvas User Group: Office 365

And more information at:

FAQ: Office 365

Robbie

2 people found this helpful

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chofer@morainepark.edu

Apr 8, 2017 5:50 PM

Hello Mark Van de Velde...

I thought I would check in with you because it's been over a month since there's been any new activity in this discussion topic. Have you had a chance to review the response from Robbie Grant? If so, did it help to answer your question? Or, are you still looking for help with your initial question? If you feel Robbie's answer was "Correct", please mark it as such. But, if you are still looking for assistance with your question, please post a message below so that Canvas Community members can continue to help you. I will share your question with the Canvas User Group: Office 365 group here in the Community in hopes that your question will get some additional exposure. If you're not following that group, use the link I've given you and then click on "Follow". Also, because there hasn't been any new activity in this thread for quite a while, I'm going to mark this question as "Assumed Answered", but that won't prevent you or others from posting additional replies below. I hope that's okay with you. Looking forward to hearing from you, Mark.

1 person found this helpful

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Mark Van de Velde Feb 7, 2018 4:54 PM

In answer to my question, I found the following resources helpful:

Canvas: Microsoft Office 365 LTI

https://community.canvaslms.com/docs/DOC-8683-canvas-release-microsoft-office-365-lti-beta

Collaborations: In Detail

https://community.canvaslms.com/docs/DOC-2627

Further Office-CANVAS integration resources:

Official Microsoft Site

https://support.office.com/en-us/Search/results?query=Canvas+learning+management+system&ui=en-US&rs=en-US&ad=US

O365 LTI Series: Canvas + Microsoft in the Clouds

https://www.youtube.com/watch?v=Q9-3PfFYSgU

InstCon16 | Canvas “hearts” Microsoft Office365

https://www.youtube.com/watch?v=vdK4N3BYW3E

Office 365 - Notes from testing:

Users must have access to an Office365 account with OneDrive enabled to create Collaboration documents.

Do not create documents with symbols in the name (this will cause an error).

No semicolons etc [ : / @ $ < > \ ]

Canvas course and group names should be identifiable on their own, include details like the unit code, teaching period and year. EDU10001-HS1-2020

Collaborations: (Course area)

Teachers can create collaborative documents (Word, Excel, Power Point).
This file is created in the teachers OneDrive folder.
Student can attempt to create a collaborative document in the course area, however it will only give them same options they have at the group level. (Read Below.)
File located at: Documents/Canvas/canvas_course_code/document_name
The file cannot be deleted from within Canvas, only from within OneDrive.
Users selected within the Canvas course will have access to this file once they click on the link from the course.
Once any user has accessed the file, they will always have access through OneDrive unless the access is removed from within OneDrive itself.

Collaborations: (Group Area)

Teachers and students can create collaborative documents (Word, Excel, Power Point).
Teachers can access all files via the groups area even if not a group member.
This file is created in the students OneDrive folder.
File located at: Documents/Canvas/canvas_group_name/document_name
The file cannot be deleted from within Canvas, only from within OneDrive.
Users selected within the Canvas group will have access to this file once they click on the link from the course group.
Once any user has accessed the file, they will always have access through OneDrive unless the access is removed from within OneDrive itself.

Other OneDrive dependent LTI’s

OneNote

https://www.onenote.com/lti

Info on Onenote Class integration:

https://mix.office.com/watch/16v4etp352eu9

Office Mix

https://mix.office.com/LTI?WT.mc_id=officeblog_conversion

Info on Office Mix integration:

https://mix.office.com/en-us/Lti/UsingCanvas

(WARNING: Do Not Use this any longer as OfficeMix is being discontinued!)

5 people found this helpful

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Kym Schutz @ Mark Van de Velde on Feb 6, 2018 11:28 PM

Hi Mark

Some really useful findings here - so I am interested if you have had any success in this area.

We are specifically trying to show PowerPoint presentations embedded in the Canvas content page as below. The frustration has been that Microsoft do not seem to have a setting in OneDrive for Business that allows embedding to everyone in the Organisation without sedning them a link. The work arounds are not satisfactory for us at this stage, these are:

The course owner saves PowerPoint in their own personal OneDrive folder (not OneDrive for Business) then sets the permsission as "Open to Public". The course owner then opens the PowerPoint file in PowerPoint Online, generates an embed code and pastes this code into the Canvas content page.
The course owner saves PowerPoint in their OneDrive for Business folder then sets the permsission as "Open to anyone in the organisation (University)" then adds every student this shared file setting with "Read Only Access". The course owner opens PowerPoint in PowerPoint Online, generates embed code and pastes into the Canvas page.

Other possible options include: 1) allowing OneDrive for Business files to be made available "Open to Public" (a whole of organisation Microsoft setting) or 2) Turn on the email "everyone@..." (a whole of organisation email setting) will also allow the PowerPoint to work interactively but do not meet required security & privacy requirements.

What we would like is to be able to get embed code from a file PowerPoint file stored in OneDrive for Business that plays interactively to anyone in the organisation without extra emails or approval steps as are currentlt required.

Any ideas or examples would be appreciated.

1 person found this helpful

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Mark Van de Velde @ Kym Schutz on Feb 7, 2018 4:48 PM

Hi Kym Schutz,

First you may want to look at this:

https://community.canvaslms.com/docs/DOC-13988-canvas-production-release-notes-2018-01-27?commentID=109152#jive_content_…

Canvas has temporarily disabled this feature to allow the Office 365 document viewer to work with embedded files. Currently only the Canvas DocViewer is enabled on files hosted inside the course files area (I believe). Let’s hope they re-activate this option soon.

I’d be concerned that embedding a file from a user’s OneDrive account assumes that when the course rolls over the next year, the same teacher/user is still working at your institution, and the files are still publically available.

However this could be done, from the Modules area; add a new item and select External Tool, Then find Office 365, and select the file. Until the Offcie365 DocViewer is enabled again however, I don’t believe this will work.

Mark

2 people found this helpful

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Kym Schutz @ Mark Van de Velde on Feb 7, 2018 5:38 PM

Thanks Mark Van de Velde...

I also came across this: How do I view my Microsoft Office 365 files in Canvas as a student?

Do you think it looks as though the Offcie365 DocViewer would allow the "interactivity" of PowerPoint, Excel, Word in an embedded frame on the Canvas page?

Your concern about a learning resource in Canvas being linked to a teachers Onedrive account (whether OneDrive Personal or OneDrive for Business) is an important issue. We have Box.net which allows folders to be co-owned and thus ownership handed over, but it does not embed the way we would like in Canvas.... (ie. the Office365 Powerpoint Online player).

For now I am pretty sure we will be recommending teachers to upload their PowerPoints into Canvas. For teachers and learning designers that see the embedding as important for the "seamless student viewing experience", we will eagerly await the Offcie365 DocViewer being made available again.

One thing we do know is that embed code from a OneDrive file set to "public viewing" does work on most devices we have tried including the Canvas mobile APP.

Kym

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Gideon Williams

@ Kym Schutz on Nov 24, 2019 12:56 PM

Hi Kym Schutz and Mark Van de Velde - reading this again 18 months later I am guessing that the Office365 Doc viewer was switched off for good?

Still no way to straightforward ways to embed Office documents in Pages.

Not sure if the DocViewer had any impact in the first place?

Actions

Kym Schutz @ Gideon Williams on Nov 24, 2019 10:48 PM

HI there Gideon

We have virtually dropped the idea of embedding Microsoft files now and are using other more user friendly tools such as H5P (SaaS) for embedded interactivity. The initial pilot has been positive and although H5P tools may not do as many things as say PowerPoint, it is this simplification that the course developers and learners probably appreciate.

1 person found this helpful

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Gideon Williams

@ Kym Schutz on Nov 25, 2019 12:10 AM

Hi back Kym

We have the integration tool too and it works very well. Like its simplicity, like the ability to share interactives/quizzes with other staff and particularly like the ability for students to create their own quizzes. Unfortunately I just don't see staff giving up the core Office tools to move to H5P presentations - that is why we need the embedding so much.

Actions

9 Replies

rogrant@nmsu.edu Feb 22, 2017 9:24 AM
Mark Correct
Correct Answer
Mark,

If you are on a hosted version of Canvas, I would recommend contacting your Customer Success Manager and asking them for input on these requirements. We have the LTI turned on at my school, but we have everything enabled for Office 365.

If you are open source and self hosting, you should be able to open a ticket with Canvas support from Help > Report a Problem.

There is also a Canvas Users Group:
Canvas User Group: Office 365

And more information at:

FAQ: Office 365

Robbie
2 people found this helpful
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chofer@morainepark.edu Apr 8, 2017 5:50 PM
Mark Correct
Correct Answer
Hello Mark Van de Velde...

I thought I would check in with you because it's been over a month since there's been any new activity in this discussion topic. Have you had a chance to review the response from Robbie Grant? If so, did it help to answer your question? Or, are you still looking for help with your initial question? If you feel Robbie's answer was "Correct", please mark it as such. But, if you are still looking for assistance with your question, please post a message below so that Canvas Community members can continue to help you. I will share your question with the Canvas User Group: Office 365 group here in the Community in hopes that your question will get some additional exposure. If you're not following that group, use the link I've given you and then click on "Follow". Also, because there hasn't been any new activity in this thread for quite a while, I'm going to mark this question as "Assumed Answered", but that won't prevent you or others from posting additional replies below. I hope that's okay with you. Looking forward to hearing from you, Mark.
1 person found this helpful
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Mark Van de Velde Feb 7, 2018 4:54 PM
Unmark Correct
Correct Answer
In answer to my question, I found the following resources helpful:

Canvas: Microsoft Office 365 LTI
https://community.canvaslms.com/docs/DOC-8683-canvas-release-microsoft-office-365-lti-beta

Collaborations: In Detail
https://community.canvaslms.com/docs/DOC-2627

Further Office-CANVAS integration resources:
Official Microsoft Site
https://support.office.com/en-us/Search/results?query=Canvas+learning+management+system&ui=en-US&rs=en-US&ad=US

O365 LTI Series: Canvas + Microsoft in the Clouds
https://www.youtube.com/watch?v=Q9-3PfFYSgU

InstCon16 | Canvas “hearts” Microsoft Office365
https://www.youtube.com/watch?v=vdK4N3BYW3E

Office 365 - Notes from testing:

Accessing more than one (staff and student) Office 365 account even when using separate browsers can cause issues and is not recommended! You may even need to reset your PC to access another Office 365 account when using Canvas collaborative tools.

Users must have access to an Office365 account with OneDrive enabled to create Collaboration documents.

Do not create documents with symbols in the name (this will cause an error).
No semicolons etc [ : / @ $ < > \ ]

Canvas course and group names should be identifiable on their own, include details like the unit code, teaching period and year. EDU10001-HS1-2020

Collaborations: (Course area)
- Teachers can create collaborative documents (Word, Excel, Power Point).
- This file is created in the teachers OneDrive folder.
- Student can attempt to create a collaborative document in the course area, however it will only give them same options they have at the group level. (Read Below.)
- File located at: Documents/Canvas/canvas_course_code/document_name
- The file cannot be deleted from within Canvas, only from within OneDrive.
- Users selected within the Canvas course will have access to this file once they click on the link from the course.
- Once any user has accessed the file, they will always have access through OneDrive unless the access is removed from within OneDrive itself.
Collaborations: (Group Area)
- Teachers and students can create collaborative documents (Word, Excel, Power Point).
- Teachers can access all files via the groups area even if not a group member.
- This file is created in the students OneDrive folder.
- File located at: Documents/Canvas/canvas_group_name/document_name
- The file cannot be deleted from within Canvas, only from within OneDrive.
- Users selected within the Canvas group will have access to this file once they click on the link from the course group.
- Once any user has accessed the file, they will always have access through OneDrive unless the access is removed from within OneDrive itself.
Other OneDrive dependent LTI’s

OneNote
Sign in to register LTI Key
https://www.onenote.com/lti

Info on Onenote Class integration:
https://mix.office.com/watch/16v4etp352eu9

Office Mix
Sign in to register LTI Key
https://mix.office.com/LTI?WT.mc_id=officeblog_conversion
Info on Office Mix integration:
https://mix.office.com/en-us/Lti/UsingCanvas
(WARNING: Do Not Use this any longer as OfficeMix is being discontinued!)
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- Kym Schutz @ Mark Van de Velde on Feb 6, 2018 11:28 PM
  Mark Correct
  Correct Answer
  Hi Mark
  
  Some really useful findings here - so I am interested if you have had any success in this area.
  
  We are specifically trying to show PowerPoint presentations embedded in the Canvas content page as below. The frustration has been that Microsoft do not seem to have a setting in OneDrive for Business that allows embedding to everyone in the Organisation without sedning them a link. The work arounds are not satisfactory for us at this stage, these are:
  The course owner saves PowerPoint in their own personal OneDrive folder (not OneDrive for Business) then sets the permsission as "Open to Public". The course owner then opens the PowerPoint file in PowerPoint Online, generates an embed code and pastes this code into the Canvas content page.
  The course owner saves PowerPoint in their OneDrive for Business folder then sets the permsission as "Open to anyone in the organisation (University)" then adds every student this shared file setting with "Read Only Access". The course owner opens PowerPoint in PowerPoint Online, generates embed code and pastes into the Canvas page.
  
  Other possible options include: 1) allowing OneDrive for Business files to be made available "Open to Public" (a whole of organisation Microsoft setting) or 2) Turn on the email "everyone@..." (a whole of organisation email setting) will also allow the PowerPoint to work interactively but do not meet required security & privacy requirements.
  
  What we would like is to be able to get embed code from a file PowerPoint file stored in OneDrive for Business that plays interactively to anyone in the organisation without extra emails or approval steps as are currentlt required.
  
  Any ideas or examples would be appreciated.
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  - Mark Van de Velde @ Kym Schutz on Feb 7, 2018 4:48 PM
    Mark Correct
    Correct Answer
    Hi Kym Schutz,
    
    First you may want to look at this:
    https://community.canvaslms.com/docs/DOC-13988-canvas-production-release-notes-2018-01-27?commentID=109152#jive_content_…
    Canvas has temporarily disabled this feature to allow the Office 365 document viewer to work with embedded files. Currently only the Canvas DocViewer is enabled on files hosted inside the course files area (I believe). Let’s hope they re-activate this option soon.
    
    I’d be concerned that embedding a file from a user’s OneDrive account assumes that when the course rolls over the next year, the same teacher/user is still working at your institution, and the files are still publically available.
    
    However this could be done, from the Modules area; add a new item and select External Tool, Then find Office 365, and select the file. Until the Offcie365 DocViewer is enabled again however, I don’t believe this will work.
    
    Mark
    2 people found this helpful
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    - Kym Schutz @ Mark Van de Velde on Feb 7, 2018 5:38 PM
      Mark Correct
      Correct Answer
      Thanks Mark Van de Velde...
      
      I also came across this: How do I view my Microsoft Office 365 files in Canvas as a student?
      Do you think it looks as though the Offcie365 DocViewer would allow the "interactivity" of PowerPoint, Excel, Word in an embedded frame on the Canvas page?
      
      Your concern about a learning resource in Canvas being linked to a teachers Onedrive account (whether OneDrive Personal or OneDrive for Business) is an important issue. We have Box.net which allows folders to be co-owned and thus ownership handed over, but it does not embed the way we would like in Canvas.... (ie. the Office365 Powerpoint Online player).
      
      For now I am pretty sure we will be recommending teachers to upload their PowerPoints into Canvas. For teachers and learning designers that see the embedding as important for the "seamless student viewing experience", we will eagerly await the Offcie365 DocViewer being made available again.
      
      One thing we do know is that embed code from a OneDrive file set to "public viewing" does work on most devices we have tried including the Canvas mobile APP.
      
      Kym
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      - Gideon Williams @ Kym Schutz on Nov 24, 2019 12:56 PM
        Mark Correct
        Correct Answer
        Hi Kym Schutz and Mark Van de Velde - reading this again 18 months later I am guessing that the Office365 Doc viewer was switched off for good?
        
        Still no way to straightforward ways to embed Office documents in Pages.
        
        Not sure if the DocViewer had any impact in the first place?
        Like • Show 0 Likes0
        Actions
        Kym Schutz @ Gideon Williams on Nov 24, 2019 10:48 PM
        Mark Correct
        Correct Answer
        HI there Gideon
        
        We have virtually dropped the idea of embedding Microsoft files now and are using other more user friendly tools such as H5P (SaaS) for embedded interactivity. The initial pilot has been positive and although H5P tools may not do as many things as say PowerPoint, it is this simplification that the course developers and learners probably appreciate.
        1 person found this helpful
        Like • Show 0 Likes0
        Actions
        Gideon Williams @ Kym Schutz on Nov 25, 2019 12:10 AM
        Mark Correct
        Correct Answer
        Hi back Kym
        
        We have the integration tool too and it works very well. Like its simplicity, like the ability to share interactives/quizzes with other staff and particularly like the ability for students to create their own quizzes. Unfortunately I just don't see staff giving up the core Office tools to move to H5P presentations - that is why we need the embedding so much.
        Like • Show 0 Likes0
        Actions

Minimum config settings of Office 365, for each feature used in CANVAS LTI

Office 365 - Notes from testing:

Other OneDrive dependent LTI’s

Outcomes

Office 365 - Notes from testing:

Other OneDrive dependent LTI’s

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