[ARCHIVED] Defining an LTI Implementation Policy and Corresponding Procedures

[tlampley]

Greetings Fellow Canvasphiles!

I'm eager to reach out to our fine Canvas Community, and start a conversation about creating a policy, and process for LTI implementation at their institution.  

• Do you have experience in defining these important aspects?
• Are you interested in the development of one for your institution?
• Perhaps you are a spectator, simply curious to see where this conversation will go?

At any rate, you are most welcome to "weigh-in" and proffer your insight, perspective, experience, and any caveats that need to be considered in the development, and delivery of such a document (that's A LOT of D's)!

I'm excited!  What say you?

[sethgurell]

At our institution we require third-party vendors to sign an agreement relating to student data. They are also expected to acknowledge that their business with the university may be applicable to local open records laws. LTIs are expected to be reviewed with respect to accessibility. Those LTIs that are deficient in that regard may not be adopted or adopted with certain restrictions/expectations.

[tlampley]

Good Morning Seth,

Thank you for weighing-in!  Your information is very helpful in determining the core concepts, and requirements for crafting such a policy.  Would you be willing to share some additional perspectives, regarding the agreement you mentioned?  Are there any other criteria your institution uses, to vet LTI, than accessibility?

For example what concerns, regarding student data, does your institution find important to note and therefore detail into the vendor agreement?

NOTE: I know that some of these ideas and concepts may appear to be "understood", and need no further explanation.  However, for the sake of the developing conversation, and our colleagues that are new to Canvas, and information security principles, I think clarification may prove beneficial.

Thanks again!  If the discussion provided for a two-thumbs up option...you'd get that from me!

[sethgurell]

In terms of student data, the focus is on adherence to FERPA and prohibiting unauthorized disclosure of data. Other sections relate to GDPR, disclosure in the case of a data breach, liability, and delineation of support responsibilities.

I should also note that LTIs require approval from a university committee.

[tlampley]

Good Morning All!

What a great start to a noteworthy conversation!  Thanks again Seth for drawing "first-blood"!

In addition, I am currently building a Research Resource List, that I will be adding to this discussion.  I found one such asset, from Rice University's Office of Information Technology, to be so valuable to our discussion that I wanted to add it immediately!

Here's the link to their LTI Approval Process Webpage:

Canvas LTI Approval Process | Office of Information Technology | Rice University 

Upon a quick perusal, the page features detailed information of their formal implementation process.  Other options for cost associated LTIs, a requested/approved list, and periodic review of approved ones are also available there.

I will include the list once I've gathered and confirmed those resources are germane to the topic at hand.

Gaining traction, and making way!

[tlampley]

Greetings Fellow Canvasphiles!

I apologize for being away, as projects and personal illness--at the end of the year--has taken its toll.

But enough about me, and let's get back to our topic!

I'll add another proverbial "log" to the "fire" of our discussion:

In defining an LTI Implementation Policy, along with corresponding procedures, there are several moving pieces to consider.  Although these factors are general considerations, Rice listed them as:

• Functionality
• Accessibility
• Security
• FERPA
• Legal
• Cost

and others.

For those of us that are developing, or have already established, a codified form of these areas:

• What does the review process look like for these in your institutional/department considerations?
• Who is responsible for completing these documents?
• How long does it usually take to complete a review for each factor?
• Would anyone be willing to share their internal processes/forms/ or documents to serve as a foundation for those desiring to create such a process for their own institutions?

Again, sorry for being a bit delinquent in my participation.  If this time of year prevents us from communicating again before the new year, then I hope you all find this Advent Holiday Season to be full of warmth, joy, and fully receptive to receiving its promises and gift!

With Grateful Appreciation for you All!

[tlampley]

Greetings Fellow Canvasphiles!

I have a meeting with colleagues from a different institution, where we will discuss the above referenced factors.  As well, I will be inquiring about the back-end considerations that Canvas Admins should be aware of.

When I gather and process that information, I will be sharing that here!

Have a SUPER Day!

[dperpich]

Hello, Timothy.  This topic recently came up in the "Canvas-Peers" Google Group.  Lots of details shared by people in the know.  I'm not exactly sure how to join the list, but I find it a good one on which to lurk!  Check it out:

https://groups.google.com/a/lists.berkeley.edu/forum/#!forum/canvas-peerscanvas-peers@lists.berkeley.edu

canvas-peers@lists.berkeley.edu

[tlampley]

Greetings Diana,

Thank you for the tip! 

[alward]

Hello Canvas Friends!

This is something that ISU has put a lot of work into in our first two years on Canvas.  We have developed a  specific process for requesting, reviewing, installing and supporting LTIs.  The design of our workflow ensures that college administration, IT Services, procurement, security, legal counsel, accessibility resources, training and support have all the information needed before a new technology goes online.

The following are some of the questions we had to answer while working through the process:

• Who can request the tool?
• Does your college agree with your need or are they looking into other LTIs? 
• Do we already have a comparable tool?
• Who will have access to use the tool and how will it be funded?
• Does the tool comply with FERPA, Copyright, Ownership of Content and Data, our licensing and terms of service?
• What data is passed through the LTI?
• Does the tool meet ISU's Digital Access Guidelines?
• Who will support the tool? 

Are any of these topics something that you are interested in?  If so, I would be happy to share what we do and how we got where we are.

Have a great day!

[tlampley]

Greetings and Salutations Amy!

Thank you for the valuable feedback!  Yes!  I'm very interested.  Allow me to reconnect with you via message.

[ajerde01]

Amy,

I'd be very interested in how ISU handles their process, specifically if there is a rubric or grading tool associated with the FERPA data compliance, and how the digital access guidelines were created. Any information would be helpful!

[tlampley]

Greetings  @ajerde01  

It is nice to meet you! I'm at the cusp of my Master's degree, and have been detained by other engagements (i.e. I apologize for my lack of participation).  I'd be glad to share some resources with you.

Have a SUPER Day!