How can I create a permission for someone who can view assignments/quizzes but not grade rubrics?

[jen]

Hi All,

I am trying to create a new role that will give a facilitator the ability to view all student submissions (assignments, quizzes, discussions) but not have the ability to grade the rubrics associated with them. I am not sure how to do that in the Permissions area.

Thank you in advance for your help!

Jennifer

[jen]

To clarify, I have an individual who should be able to see the work that students have submitted, but should not be able to adjust the rubrics (our mission-critical way of capturing student progress).

[Stef_retired]

 @jen , in light of the specificity of the custom role you wish to create, I've moved this question to the Canvas Admins​ group where it will garner attention from those who customarily deal with roles and permissions. If you're not already a member of the group, it only takes a few clicks to join.

[RobDitto · Accepted solution]

This page in the Admins group has the very best information for figuring out permissions to apply to a role:

Canvas Permission Updates

The Canvas Course Role Permissions and Canvas Account Role Permissions documents, linked from there, are especially helpful. They will help you assess the needs you mentioned (needs to view all types of submissions, can't grade rubrics) in relation to specific features which interact with Canvas permissions.  It's worth reviewing the log of changes to permissions on that page to see whether recent changes impact your plans.

If the individual works across several courses and shouldn't be listed in People as being in the course, you'll want to create a new account-level role​- either instance-wide or just within a subaccount.  (The same role can also have varied permissions within different sub-accounts.) Otherwise, if there will be different individuals at different times needing this facilitator access, registered with specific courses, then a course-level role​ may make more sense.

I've always found it best to use a "sandbox" course for testing any new permissions or roles.  Make one change at a time; wait a few minutes for the change to take effect; and, finally, confirm whether the change did what you expected.

[jen]

Thanks, Rob!

[jen]

stefaniesanders​

 @RobDitto ​

Thank you both for looking at my issue, but I cannot seem to find a way to set up a role so that a "Facilitator" could VIEW student assignments and the rubric score a teacher has submitted but NOT be able to change it. Can you help me specifically find that combination of abilities?

I have turned OFF the following: "moderate grades," "edit grades," "create and edit assessing rubrics" and "manage learning outcomes."

I have turned ON: "view all grades" (or else I wouldn't be able to see SpeedGrader).

I have turned on "View all students' submissions and make comments on them."

I'm thinking that Canvas just won't let me control roles in this way.

Thanks!

Jennifer

[RobDitto]

Jennifer Kolodner wrote:

I'm thinking that Canvas just won't let me control roles in this way.

I did a small amount of testing and think you may be right, unfortunately, due to the way Canvas permissions are aggregated for simplicity. There are quite a few feature ideas about making permissions more granular.

Consider filing a Canvas Support case asking to clarify which permissions govern:

• Scoring using a rubric. This might be aggregated with "View all grades" or "View all students' submissions and make comments on them" -- both of which, as you pointed out, this Facilitator role needs.  The Canvas Permission Updates​ guides are clear on creating and managing rubrics, but not on using them -- which I didn't realize when I recommended that reference!
• Altering the score associated with an already-entered rubric assessment. (I would have assumed "Edit grades" covers this, but evidently not.)

If nothing else, ultimately this case should help make the Canvas Permission Updates​ even stronger.

[jen]

Thanks for the confirmation and advice, Rob. I'll do just that.

[millerjm]

Hi Jennifer,

FYI, there seems to be a problem with how the TA role is working.  TA role can edit everything under the course settings area right now.    Here is a link to the discussion about it.

TAs can now edit course settings?

Joni

[jen]

Thanks. We're not using TA but it's good to know.

[jen]

Hi All,

I submitted a case and received the following response:

• At this point I couldn't find an option that would allow you to create a role that was purely read only in respect to the rubric assessment. It may be possible to do work on the front end to hide the save button (custom css/javascript), however that is the only solution I could find.  
  I did see a feature idea for changing permissions to be more specific to functionality that was archived however it seems to be similar to what you're wanting:
  https://community.canvaslms.com/ideas/1527
    I am sorry I couldn't find a method to make the rubric read only for your role but if you need anything else please let me know.
  
  Daniel Nehring
  Support Engineer II

Oh well. Thanks for your help, everyone!