What types of sharing options are available in Commons?
When sharing a resource to Commons, you will need to choose who you want to share your resource with. There are five sharing options available: share to your entire account, share within groups, share within consortiums, share with the public (all Canvas Commons users), or you can set a resource only visible to yourself (private). Select one or more options (maximum of 10) for sharing your resource(s).
Notes:
- To enable Commons in your Canvas instance, please contact your Customer Success Manager.
- Commons is available in all Free for Teacher (FFT) accounts. Free for Teacher users are limited to finding, importing, and sharing public resources.
- Only course instructors can add a course or course content to Commons.
- Admins can add a course or course content to Commons if they act as an instructor of the course.
- Standard Canvas file storage limits apply, however, anything shared publicly will not count against your quota.
- Depending on the account settings set by your Canvas admin, you may be unable to view and/or share public content. Authors of publicly shared resources will always be able to view their resource.
- When updating resources, resources that are no longer in a user's scope will not appear on the user's Updates page. For example, changing the share option from your account to within specific groups.
- Resources shared through Commons retain the published/unpublished status of the items when they were originally shared. If you share a published resource, when others import that resource, it will be published in their courses.
Share to Account
![Share to Account](https://media.screensteps.com/image_assets/assets/002/354/147/original/2743e630-3929-4cb7-a21d-d268b278dedf.png)
To share the resource with your entire account, select the All of [account] checkbox. If you share to your entire account, the resource will be shared to all groups within the account (including groups you may not belong to).
Share within Groups
![Share within Groups](https://media.screensteps.com/image_assets/assets/002/354/143/original/9b34f63f-bc4e-4744-b31b-6dfb33296cb7.png)
To share the resource within groups, select the Select Group(s) checkbox. This includes the ability to share with all or select groups.
Note: Group visibility is based on your group membership(s).
Share within Consortiums
![Share within Consortiums](https://media.screensteps.com/image_assets/assets/002/354/141/original/f329dd6d-8e8c-4f0b-be02-9dcd746de3d4.png)
To share the resource only within consortiums, select the Select Consortium(s) checkbox. This includes the ability to share with all or select consortiums.
Share with Public (All Canvas Users)
![Share With Public (All Canvas Users)](https://media.screensteps.com/image_assets/assets/002/354/149/original/34cbc8c0-7085-4c00-ac28-a9438b65838c.png)
To share the resource with all Canvas users, select the Public checkbox. The shared resource will be publicly available to anyone using Canvas.
Share Privately
![Share Privately](https://media.screensteps.com/image_assets/assets/002/357/919/original/f1b7dce2-f2fd-49a6-a35b-ab04fc1e02db.png)
To share the resource with just yourself, select the Only Me checkbox.