You have been so busy in here sharing great ideas, and we appreciate that so much. Unfortunately, or fortunately - depends on how you want to look at it - I found this request already prepared for voting as well. Please contribute and remember to vote on it. Recurring Activity Option for Calendar
I am going to archive this thread.
We have great news! The recurring event option is available in beta and ready for testing, but we realized that your request had an additional element that was not covered in the way the feature was developed. If it is ok with you we would like to reopen your idea with modification that makes it specific to scheduler. Here is your original post:
Calendar/scheduler repeat eventsI should be able to use the scheduler to set up appointment slots for office hours for one week and then have an option for Canvas to automatically create the same schedule on subsequent weeks. A similar feature should be available for calendar events.
Calendar/scheduler repeat events
I should be able to use the scheduler to set up appointment slots for office hours for one week and then have an option for Canvas to automatically create the same schedule on subsequent weeks. A similar feature should be available for calendar events.
I have modified your title and taken the last sentence out. Please feel free to edit it if you feel it does not represent your idea correctly.
Thank you. This looks good to me.
Hi, I'm unclear when this will be open for voting. It says the idea will be open July 1, but the status says it will ready for the next voting period.
Thank you David Downs
This is the one I moved to the next voting period status and copied the wrong dates in. I was searching for it, but hadn't found it yet. This one will open in August and I am updating the dates immediately. Check your Activity Status! +10 points Kommunity Kudos for finding my error!
Just a reminder that this idea will open for vote on August 5th, which is one week from tomorrow.
Thank for sharing this information, I will now be able to use this to my advantage
This is a fantastic idea and one that would be really valuable. I am currently setting up the scheduler as a room booking system. Instead of creating an appointment for staff, I use an appointment as a vacant slot in an ICT room or meeting room for staff to book. It would be so much easier to have the function where the slots can be recurring. Instead I am currently having to create independent slots throughout the year for each room, which is quite time consuming.
I really hope this gets enough votes!
I'm trying to do the same thing, but with our technology carts. It would be so helpful if I could create the appointments for one week, and copy throughout the school year.
Q: Recurring vs. Copying?
I definitely want recurring events, but I also want to be able to copy an appointment group and modify it slightly. For example, I have two different class activities called Discussion Leading and Book Reviews. Once I've set up an appointment group for Discussion Leading, I'd like to be able to copy that and simply change the name to Book Reviews (keeping all of the other settings so I don't have to redo these each time). I don't know if the proposed mechanism for recurring events will allow that.
Janet, I love your idea of copying an existing appointment group to help build a new one! If you decide to submit a separate Feature Idea for it, you might use this successful one as a model: Copy an Assignment
Our users at Stanford want recurring events to set up office hours. It would be so much easier to define a slot for every Monday, then hand pick a date for each Monday.
Yes please! This would be such an awesome addition to the Calendar
We also get lots of requests for the ability to export or print out a list of people who have signed up for appointment slots. Is that something that could be added on here?
I would recommend not trying to add it on. Canvas prefers separate requests. Let me know if you put it up though, I will vote for it.
Lisa Brem, appointment signup printing is up for a vote currently:
Thanks ! I voted!
Yes, please add a reoccurring calendar set-up function to add multiple weekly appointments with one click rather than having to set up each individual one. It would also be great to have a "random" reoccurring function to set-up and add individual dates to the calendar - this would be useful for setting up multiple appointments or meetings that meet over a period of time and not on the same day of the week.
Reoccurring Scheduler Events would be very helpful for teachers who offer consistent office hours for tutoring. With the addition of scheduler comments (Canvas Beta Release Notes 2015-09-28), teachers would be able to spend less time creating time-slots for students and more time with students. I hope to see this idea move forward.
I love the idea of making the scheduler tool more robust, though I haven't had a chance yet to look at all of the scheduler requests in aggregate to know how important this would be relative to the other ideas. I will comment again on this thread once I have more information. If there's anyone on this thread who would be willing to set up an interview with me about the scheduler, please reach out to me directly. I'm anxious to learn more. Thanks!
I would be happy to talk to you by phone. I use scheduler and am often frustrated by how almost-useful it is.
The changes I would like to see are:
First: reoccurring (or copy and edit) appointment groups. I have the same office hours every week for fifteen weeks. Once I enter one week I should be able to copy it to other weeks. This seems to me to be the highest priority.
Second: easy access to appointment information. I should be able to use the Canvas App on my phone, the calendar in Outlook (to which my regular Calendar information is being shared), and the calendar in Canvas to see WHO is coming WHEN. I should be able to print off the schedule for the day or week. (Note: at present I can see in the Canvas Calendar only that there is an appointment at a certain time. If I want to see who is coming, and what comment, if any, the student has left, I have to click on the appointment.)
Third: do not allow students to sign up for appointments in the past. They don't do this on purpose of course, but they should not be able to do it accidentally.
Fourth: helpful notifications. New and cancelled appointments are one of the very few things for which I have asked to get immediate text messages. The messages that I get however are NOT helpful. I learn that John Smith has made or cancelled an appointment, but not whether that appointment is/was today or next month.
Fifth: Not so important but certainly annoying is that when you go to the Scheduler and look at the list of appointment groups the most recently created groups are at the bottom of the page. The more you use the tool the more frustrating this is. I really don't need to edit the appointment group from last year. I can delete them, but the dialog box that pops up suggests that all the students who signed up for it will get a note telling them that their appointment from last year has been cancelled. For this reason I am been hesitant to delete groups.
Elizabeth, I wish I could Like your post 100 times! As I wrote here, we find Scheduler genuinely useful, but you're right that the current UX can make it feel "almost there, but not quite right."
Here are some quick links to ideas which relate to Elizabeth's numbered suggestions:
We've studied our user response to the scheduler for over a year now and I wholeheartedly agree with all of the above. We would also like the ability for faculty to reserve slots for their own use (I.e., to schedule a time to meet with a former student, for example).
I know this was about 2 years ago, but I figured out a work-around when I needed to schedule slots for my own use: Test Student can reserve slots. I'd still like to see Canvas have a sensible way for teachers to manually schedule appointments (I need this a lot when I'm meeting with parents since Observers can't make appointments either), but it's better than nothing.
Nice tip, Linnea!
Please, our educators need this feature ASAP!
I almost see something in settings for the course that would be useful called Office Hours and instructors could put in the days and hours they want office hours and it essentially then creates office hours for the whole quarter on the calendar.. and then the instructor could go in and alter the days or delete the days they may not have them. Much easier than having to create them by hand or use it in a recurring way from within the calendar??? Office Hours is a standard practice of a course thinking settings would be a better place for something like this.
Yes!!! Brilliant idea. This is the number one problem our faculty have with Canvas right now.
We absolutely love that the scheduler has become such an important tool for instructors. We have plans to take a closer look at both Calendar and Scheduler from a technical point of view in coming months. As we do that, we'll want to keep these user-facing enhancements in mind. We may even come out of our investigation with some concrete suggestions for improving both areas of Canvas, which we will happily post to this thread or a designated user group. For now, I will archive this idea, but please keep your notifications ON. I anticipate in a few months being ready for some user feedback around some of our proposed changes. Thanks, everyone, for your insight and ideas!
Hi - I was just wondering if it would be possible to get an update on this? It is a request which is coming up frequently from our staff (along with other scheduler requests!). I have been asked to put in a feature request but I can see this already received a high number of votes, so it would be really useful to have an update.
When will the option to create recurring appointments be available in scheduler?
Our school is currently transitioning to Canvas and I think a recurring scheduler (i.e., recurring appointment slots) would be a great feature! Are there any updates on this idea or information you can share from the investigations around Scheduler (and Calendar)? Are there ways to continue to raise this request as a desired feature?
Can you give us an update on this question? As we prepare for the new school year, we are required to make an appointment for every day for every group. We have over 20 groups, so that is 100 appointments a week that we (meaning me) must create individually. A recurring option would be INCREDIBLY time saving.
Thanks for your time.
When will this be ready? Your July 2015 posting said that recurring appointments were in "beta". Really?
That was for recurring events in the Calendar, not the Scheduler.
THERESA DELONG, Natalie Norton and Alan Broder
Thank you for returning to this idea to check for a status update. At this point, the idea is still in archive (holding). There are no new updates or status changes.
This would be a huge time saver for us too.
I would like to offer a suggestion of being able to add recurring events to Scheduler as well. I recently needed to create a signup for an assignment that needed students to sign up for two events that occurred on a Monday, Wednesday or Friday at 11:00, 4:00, and 5:00. The event wound up needing 132 appointments to be created. This would also be an ideal situation for Office Hours.
I wish I could up-vote this 1000x. This feature is desperately needed in the Scheduler!
I have been using a free tool called Youcanbook.me for years. It allows me to set up regular times for student appointments throughout the term on recurring days of the week. It works in conjunction with various popular calendars (I use Google calendar). I can block time on days when I don't want my regular appointment times available by creating an event in Google calendar at those times and marking it busy. In Youcanbook.me I easily can specify which days of the week, which hours on those days, what date to start, what date to end, the standard time slot (for me 20 min) and write an instruction message for students to create a recurring appointment availability and signup for my students. The instructor creates a free account and a permanent link is generated (mine for example is "lastname.youcanbook.me".
I paste this link in my LMS and on my online syllabus and in the past in Blackboard where the menu was flexible, I was able to create a Make-An-Appointment menu link. Student click on the url or link which takes them to the Youcanbook.me site for that instructor. Available times are shown in green. A student clicks on an available time slot and fills out the (editable) form to make the appointment. It shows up automatically on my Google calendar and the student gets a confirmation email with a cancellation link, if needed. The instructor can also set reminders to be automatically sent to the student. This little program is absolutely the bomb. You should partner with them, instead of reinventing the wheel. They have it all figured out. Thus, for me, the idea of creating appointment availability just for individual days and having to laboriously repeat that is not useful, except when I might want to tailor appointment to a particular assignment, as is indicated in the Canvas instructions.
Why isn't this done yet??? It's been in discussion since 2015 and it's Aug 2018? Can you (Canvas people) post an update explaining what's going on with this? I don't want to use an external tool but it's a waste of my time to type in office hours every single day of the school year. Thanks!
The Radar idea stage has been removed from the Feature Idea Process. You can read more about why in the blog post Adaptation: Feature Idea Process Changes.
This change will only impact the stage sort of this idea and will not change how it is voted on or how it is considered during prioritization activities. This change will streamline the list of ideas 'open for voting', making it easier for you to see the true top voted ideas in one sort, here.
Wow - so its been literally three years and this incredibly important feature is still just bouncing around among various processes and stages of thought and voting? Don’t our respective universities actually pay for this product and its support?
For the benefit of the other readers who are suffering without a viable appointment scheduler, I’ve had to take the step of personally paying for a FAR more functional service youcanbook.me<http://youcanbook.me> that integrates beautifully with most calendars and provides an elegant way for students to self-service sign up for office hours slots. I have no connection with youcanbook.me<http://youcanbook.me> other than as a so far happy paying customer (and they give a discount for educators). I can’t identify an integration with Canvas, so I just put my youcanbook.me<http://youcanbook.me> URL on my course home page.
Really surprised Canvas can't do this yet. Really basic feature.
I want to make ONE bookable appointment time available every Monday for the next year - this means inputting the info 52 TIMES!! This makes the appointment scheduler in Canvas almost useless.
I'm quite negatively surprised that this has been suggested in 2015 and, 5 years later, we still can't do it. =/
I don't know how complex it is, but it definitely makes no sense to schedule appointment groups manually, whether they're weekly or monthly.
Google Calendar is a good reference for it, not only for the recurring events feature but also because of the easy 'click and drag' thing, to move events and appointments to other days and times.
Just had to let go of using Appointment Groups in Canvas too because there was no availability to make these recur each week. Teachers decided to go with a external tools that don't connect to Canvas because they didn't want to create new appointment groups for every single time that they needed to book this year.Any news on when this might finally be implemented?
I'm adding upvote 264 to this three year request for a simple upgrade. Heading out to find another tool, but very disappointed.
Darn! With Coronavirus and having to offer office hours for 6 different preps it took me an hour to set up the different time slots for different appointment groups and there is no button for repeating week to week, yet there is for individual events. I would think appointment groups would be the ONE place that instructors need the ability to repeat events for creating office hours.
Honestly, there should be a place to post your regular office hours (tutoring times) in the instructor's profile, along with a box to choose the length of each time slot. Those office hours should automatically populate to every course for the semester. It's so easy to delete the ones you don't need.
Try using Youcanbook.me. This is not a Canvas resource, but I have used it
for years to allow students to book appointments. I set up my free account,
copy the booking link and post it to at Contact Me link on the home page in
Canvas with instructions. All students use the same link, so it's
centralized and linked to my Google Calendar.
On Tue, Mar 31, 2020 at 5:50 AM email@example.com <
I'm leading Canvas trainings this summer for our faculty, and many of them would like to be able to create recurring appointment slots using the Scheduler. In fact, most of them abandon the tool when they realize they can't do this; it seems to be a dealbreaker! With so many courses going online, this seems like a natural extension of the ability to create other recurring calendar events. I hope this feature is put on the road map soon.
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