How to quickly filter out the students you're assigned on Gradebook?

[TessBaylis-Smit]

Hi,

Typically on on our Canvas Courses we have anywhere up to 150 students enrolled. 

As a Personal Tutor I only need to access the assignment uploads of around 15 students.

Is there a quick way that I can view only my own Personal Tutees on Gradebook so that I can check their submissions?

Many Thanks

Tess

[mzimmerman · Accepted solution]

Hi @TessBaylis-Smit 

If your course is set up with groups, so that each Personal Tutor has their own group ( https://community.canvaslms.com/t5/Canvas-Basics-Guide/What-are-Groups/ta-p/16 ), then you can filter the grade book to only view your own group.

Alternatively, if the course has multiple sections with each Personal tutor assigned to a section, you can also filter the grade book based on section.  (That would be less common for your situation, though--more often it's used when there is a lecture section and multiple lab sections combined in one Canvas course, with a TA for each lab section...)

There is information on applying filters to the grade book at https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-create-and-manage-filters-in-the-Gradeb... 

[TessBaylis-Smit]

Hi mzimmerman,

Thank you for taking the time to reply 🙂 

I was hoping that adding my Personal Tutees to a 'group' would be the solution... however a colleague informs me that this allows them to see each others submissions? I am hoping this is not the case but worried that 'grouping' my students would open up other functionalities that we don't want to appear! Any advice?

Best Wishes

Tess

[mzimmerman]

Hi @TessBaylis-Smit 

Putting students in a a group does not allow them to see each other's submissions.  That is only the case when there is a "group assignment" assigned to a group set, so that the whole group makes one submission for the assignment.

However, putting students in a group does give them a collaborative space where they can have discussions, share files, etc. so that may not be what you want!

[Sylvia_Ami]

@TessBaylis-Smit If you had just your set of students in a section, then you could do this easily by filtering the gradebook and SpeedGrader by section. Another option is to form a group, "tutor group" for example. Then in Grades you can filter by Student Group.

If for some reason you can't have students in sections or groups, then it might make it somewhat easier if you went to Grades or  SpeedGrader and changed the sorting options. For example, if you sorted by submission status, then the students that need grading would be at the top of the list. I realize that students in someone else's tutoring group would be included, but at least you wouldn't have to sort through the students that have already been graded or not submitted yet. How do I sort the student list in SpeedGrader? 

It's too bad you can't sort by the Comments column in Grades. That would be an easy workaround for you.

If you are not the only one with this need, and if there are other large enrollment courses for other tutors, then perhaps you want to have the conversation to have students in different sections or groups at the beginning of the course.

[TessBaylis-Smit]

Thanks for replying Sylvia_Ami,

I agree - being able to 'sort' via the 'comments' column on Grades would be perfect! Wish this was a function 🙃