Grade change after a term has ended

[Mseewel4344]

Just wondering how others are handling grade changes after a term and grading period has ended. I have a few teachers that need to enter grades for an incomplete assignment for last semester. Can anyone share their process with me? We do use grade passback to our SIS but this would be processes/procedures for updating Canvas. Thanks!!

[mzimmerman · Accepted solution]

Hi @Mseewel4344 

For courses where a student needs extended access to finish out an incomplete, we create an additional "Incomplete" section in the course that has extended start and end dates, and add the student and the teacher (to allow them both to make changes to the course) to the section.

[mzimmerman · Accepted solution]

Hi @Mseewel4344 

The instructor also has to be included in the section with the extended dates in order for them to be able to make changes to the course (like new due/availability dates for the student), but yes, this allows them to enter grades for the student.

We do sync to SIS, but it is done "on demand" at the time the instructor is doing grade entry in the SIS, so it can only happen at the instructor's request.

The instructor does not change the course dates to/from Term.  Section dates automatically override course/term dates, as long as the "student participation" option is selected for the section start and end dates ( https://community.canvaslms.com/t5/Canvas-Basics-Guide/How-do-term-dates-course-dates-and-section-da... )

[mzimmerman · Accepted solution]

Hi @Mseewel4344 

For courses where a student needs extended access to finish out an incomplete, we create an additional "Incomplete" section in the course that has extended start and end dates, and add the student and the teacher (to allow them both to make changes to the course) to the section.

[JessicaDeanSVC]

If it is just the instructor that needs to go in and make some grade changes, I go into the course, change the participation to Course and set a course end date for a few days in the future, and instruct the teacher to change the participation back to Term and save when done. Sure, it'll pop back up on student dashboards for a bit, but it ends up being less work for me and the instructor this way. This happens pretty rarely for us, so it's not a big undertaking; we mostly see it with outcomes grading.

If this happens frequently at your institution, you might consider changing your Term dates and allowing folks access for an additional week or two, though!

[Mseewel4344]

This is helpful! By doing it this way does this give the teacher the ability to enter the grade in the grade book? Do you guys happen to sync to a SIS? Ideally, the teacher could add the incomplete grade to the grade book, force a sync to the SIS and it would update the grade in the SIS. And you are saying the teacher can change it back to term themselves??

[mzimmerman · Accepted solution]

Hi @Mseewel4344 

The instructor also has to be included in the section with the extended dates in order for them to be able to make changes to the course (like new due/availability dates for the student), but yes, this allows them to enter grades for the student.

We do sync to SIS, but it is done "on demand" at the time the instructor is doing grade entry in the SIS, so it can only happen at the instructor's request.

The instructor does not change the course dates to/from Term.  Section dates automatically override course/term dates, as long as the "student participation" option is selected for the section start and end dates ( https://community.canvaslms.com/t5/Canvas-Basics-Guide/How-do-term-dates-course-dates-and-section-da... )

[JessicaDeanSVC · Accepted solution]

This method does allow the instructor to enter the grade in the gradebook! We do not sync our grades via SIS, so I can't speak to that component. 

And yes, the teacher has the ability to change the participation back to term themselves, unless maybe you have restricted permissions for the teacher role in that regard.