How to add signature line to Canvas email

[pricejl]

How do you add a signature line in the Canvas email 

[Chris_Hofer · Accepted solution]

Hi everyone!  Yesterday I stumbled upon a fairly new blog post from someone at Instructure, and I think you'll be pleased to see that signature files in the Canvas Inbox are coming.  Here's a link with the info...and more things, too!

New Features, Big Impact: Enhancing Common Workflows in Canvas LMS

[Robbie_Grant]

 @pricejl ,

Currently, this feature is not available in Canvas although it has been asked for a few times in the past, this feature has not gained any traction in the Community.  You can see the Feature Requests here:

https://community.canvaslms.com/ideas/1552 

https://community.canvaslms.com/ideas/7873 

Robbie

[nytasha_garland]

@Robbie_Grant @pricejl  This is a feature that we desperately need here in CCPS.  Many families have multiple students, most of whom who have multiple teachers, all of whom utilize Canvas.  PLEASE give additional consideration into making an electronic signature a feature within Canvas Communications/Inbox.  With all students within CCPS utilizing Canvas to support distant learning, this feature would make a world of difference for parents!  

[KarenSilverberg]

I would like to see this feature as well as our college has a required signature block for all emails and having to copy and paste the required information is cumbersome and tedious.

I addition, when I clicked on the links you provided, I received a message that I did not have permission to access this information.  If you are determining user demand for a new feature from these links, you should make indicating the desire for the feature easily accessible to the users.

Thanks!

Karen K. Silverberg, JD (Pronouns: She, her, hers)
Professor and CoCoordinator | ABA Approved Paralegal Studies Department
Tarrant County College Northeast Campus | Office: NFAC 1113A
828 Harwood Road | Hurst, TX 76054
817-515-6277 | Fax: 817-515-6751
karen.silverberg@tccd.edu | www.tccd.edu

[RachelJung]

I would also like to have the option to add a signature line to the Canvas email.

Thank you,

Rachel L. Jung
Adjunct Instructor, Business & Information Technology
105 Fulton Hall, 301 W. 14th St., Rolla, MO 65409

[marie1]

I would interested in this feature as well!!

[Chris_Hofer]

Hi marie‌...

You may want to use the second link that  @Robbie_Grant ‌ gave you, https://community.canvaslms.com/ideas/7873" modifiedtitle="true" title="Ability to add professional ..., to post a message for Instructure letting them know why a signature line would be important to you.  That Feature Idea was archived and put into Cold Storage, but you could still add a comment.

[llorencecri]

I would appreciate this feature as it would save time when responding to many emails.  Having my signature, title and contact information would be so helpful.  I have one on my gmail account which even includes my company logo. 

Thank you!

Linda Lorence Critelli

Adjunct Instructor, Arts Administration Department

Rider University, Lawrenceville, NJ 

201-401-0913   LLorencecri@rider.edu 

[michaelscholar]

Yes this would be extremely useful for me and my co-teacher.  Please add this function.  It's a basic mailbox function.

thanks,

Cheers,

Michael

----------------------------------------------

Michael Scholar, Jr. (he/him/his)

Lecturer

Arizona State University

School of Film, Dance, and Theatre

Michael.Scholar@asu.edu

[pricejl]

I've been asking for this feature since I started using Canvas at Univ Del

one year ago. Thanks for supporting the idea

On Sun, Jan 13, 2019 at 4:28 PM michaelscholar@gmail.com <

[insall]

I need this also.  I cannot imagine that it can be so difficult for a good programmer to fix this.  Is canvas trying to become as bad as blackboard at product support?  

[Renee_Carney]

 @insall  

I can't speak to the difficulty or simplicity of adding a feature like this, but I can speak to the desire and need expressed by fellow community members.  As you can see by Robbie's comment here, this is an idea that comes into the community once in a while, but very few people express their need or desire for it.  You can add your vote and comment to the most recent idea if you are interested.  https://community.canvaslms.com/ideas/12314-signature-block 

[insall]

Hi Renee,

Thank you. I have added my vote and I added a comment there as well. Have a nice day.

Matt Insall, PhD,

Graduate Faculty President

Mathematics and Statistics Department Representative To the Faculty Senate

Associate Professor

Department of Mathematics and Statistics

Missouri University of Science and Technology

Room 315 Rolla Building

Rolla, Missouri 65409-0020

(573)341-4901

insall@mst.edu<mailto:insall@mst.edu>

From r02

“When you walk by a classroom and you see someone lecturing at the board, that is the one person who is learning in that classroom at that moment."

~ Neil Flemming, 27 September, 2004, University Center East, University of Missouri Rolla

https://academicsupport.mst.edu/certi/lls/schedule/#From

[nytasha_garland]

@Renee_Carney @pricejl  This is a feature that we desperately need here in CCPS.  Many families have multiple students, most of whom who have multiple teachers, all of whom utilize Canvas.  PLEASE give additional consideration into making an electronic signature a feature within Canvas Communications/Inbox.  With all students within CCPS utilizing Canvas to support distant learning, this feature would make a world of difference for parents!  

[cockrumg]

Thanks, and all the best,

Guillermo D. Cockrum

PGP: He, his, him, él, they

Adjunct Instructor Business / Economics

LinkedIn Address: https://linkedin.com/cockrum

College of San Mateo / Cañada College

Phone: 650.458.7501

Zoom: https://smccd.zoom.us/my/cockrum

Office hours: Flexible by appointment.  

[slandas]

Wow!  Seeing how this has been an ongoing discussion for two years, I expected to see no interest... since the feature still has not been added.  Seems like it would be a simple thing to do.  For the record, I am interested in having the ability to add a signature line when communicating via Canvas.  Thank you.

[strasser]

This would be a really nice added feature. I agree.

[ballg]

Please add the faculty capability to set and insert the faculty member's institution signature element in Canvas mail. The faculty's institution standard signature element would elevate the scholarly quality of correspondence and set a necessary scholarly example for students for their correspondence. The preset signature would significantly streamline providing scholarly format replies to student Canvas mail. Thank you.

Sincerely,

Gary Ball                                             
Adjunct Faculty                                                                                    
College of Aeronautics, Worldwide Campus   

 ballg@erau.edu                                                                                                                                                     

Embry-Riddle Aeronautical University                                                 
Florida | Arizona | Worldwide           

[llorencecri]

I don’t think anyone is reading this? I don’t think many in the Canvas community take the time to read these forums.   It’s a shame this has been a subject for over 2 years and nothing has happened.  Is it too difficult to implement? Why can’t it be an option like it is on our emails?    I read one note that said not enough people are interested. ???? How can that be. ???   How would they know?  Not everyone follows up here.  I think the few who have spoken up about it brought enough valid reasons why a signature would be helpful.  Perhaps our requests are falling on deaf ears?  If so, then this forum is a waste of time! 

[Chris_Hofer]

Hi  @llorencecri ...

I can certainly understand why it seems frustrating when a Feature Idea we want to see included in Canvas hangs around here in the Community for a long time and it seems that Canvas staff doesn't respond.  I can tell you from my own experience that this is not the case at all.  Instruture employees are out here, and they do value our input.  I've seen first-hand that they do come out to the Community to help answer questions and ask clarifying questions on Feature Ideas...among other things.  So, I'm glad to see that stefaniesanders‌ was able to give you an update over in https://community.canvaslms.com/ideas/1552" modifiedtitle="true" title="Create Signatures for the In....

Also, I've submitted many Feature Ideas here in the Community.  Some of those ideas are like the one you're asking about...where they have been open for voting for many years.  For example: https://community.canvaslms.com/ideas/1130-editing-capabilities-for-rubrics or https://community.canvaslms.com/ideas/1293-move-or-delete-incorrectly-submitted-assignments" modifie....  But, at the same time, I've also submitted Feature Ideas here in the Community that I never thought would see the light of day or would even be implemented in Canvas (though, I had my fingers crossed).  And, these Feature Ideas didn't even get that many votes: https://community.canvaslms.com/ideas/2133 or https://community.canvaslms.com/ideas/7341-bold-title-field-of-global-announcements" modifiedtitle="....  While I don't have the inside scoop on what their development timeline is...I am glad to see that they were able to implement some of these small requests.

Here are a few documents for you all about Feature Ideas:

• How does the feature idea process work in the Canvas Community?
• How do I create a new feature idea in the Canvas Community?
• What is the feature development process for Canvas?  (See "Discover" and "If my idea doesn’t align with a priority, is it still important?")

I hope these resources will be of help to you, Linda.

[ann_marie_potte]

Now that we are doing so much of our communication through the Canvas Inbox feature, this option should pick up some traction. I'm getting tired of typing my name...

[profcatlady]

I am desperate for an email signature feature in the Canvas Inbox, as well as more functionality within that feature period. It would make my life so much easier

[TeresaThompson]

Since Canvas prides itself in personalizing information for students,  it is missing an opportunity for instructors to be able to personalize a signature for ourselves.  We often have multiple titles, degrees, contact information, and office hours.  It is unworkable to NOT have a customized signature feature for instructors.

[Chris_Hofer]

Hello everyone.  I thought I'd provide a couple links that are part of the new Ideas and Themes process which are relevant to this topic:

• [Inbox] Signature Block
• The above linked Idea is part of a larger theme called Improve the inbox functionality to provide for more meaningful communication

I would suggest following these topics so that you can participate in the conversations and voting windows if/when those open in the future.  Check out the section on "Ideas and Themes" on this page for more info:

• Community - Instructure Community (canvaslms.com)

[Chris_Hofer · Accepted solution]

Hi everyone!  Yesterday I stumbled upon a fairly new blog post from someone at Instructure, and I think you'll be pleased to see that signature files in the Canvas Inbox are coming.  Here's a link with the info...and more things, too!

New Features, Big Impact: Enhancing Common Workflows in Canvas LMS

[Chris_Hofer · Accepted solution]

More info to share...with Release Notes about Inbox Signatures and Auto-Responders:

Canvas Release Notes (2024-07-20) - Instructure Community - 606797 (canvaslms.com)