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SMCK
Community Member

Manual Grade Posting Policy

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I may have missed an answer to this in one of the many posts relating to grade posting policies.  Forgive me if that is the case.

If a manual grade posting policy is used on a course, is any record kept in Canvas of the actual date that the grades were posted for specific assignments?  For example, if several weeks/months after grades were posted for a specific assignment, staff have to deal with a student appeal and need to be able to confirm the actual date of posting, is there any way of confirming the post date (and not relying on the memory of staff or any notes they may have written).  Does it show anywhere within the course for either students or teachers to see?  Or is there any admin report that can be run?

Any help would be welcomed.

Steve Mckinnell

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GregoryBeyrer
Community Coach
Community Coach

Thank you @SMCK for the question. Even if you think you missed the answer, there are likely others who didn't realize they would need an answer to your question!

Yes, you can view the time and grader for each change by visiting the gradebook history. There is a Canvas Guides document with the details:  How do I view the history of all grading changes i... - Instructure Community

 

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Hi Steve,

That's an excellent question. I did some testing and it looks the time the grades were posted is not recorded. The embedded silent video shows an assignment with two graders making comments and changing the score, then one of the two makes a comment (but does not change the score) and posts the grade. It then shows the gradebook history, which shows when the score changes occurred but not the third comment nor posting the grade. Finally, it shows how the student sees all three comments with times but can only view the final score and the most recent use of the rubric.

From my testing it looks like the time grades are manually posted is not recorded. That sounds like an excellent idea to improve the Grades tool, and I encourage you to create one in the Idea Conversations - Instructure Community  area.

Greg

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GregoryBeyrer
Community Coach
Community Coach

Thank you @SMCK for the question. Even if you think you missed the answer, there are likely others who didn't realize they would need an answer to your question!

Yes, you can view the time and grader for each change by visiting the gradebook history. There is a Canvas Guides document with the details:  How do I view the history of all grading changes i... - Instructure Community

 

Hi Gregory,

Many thanks for your reply.  I feel I am still on a bit of a learning curve so please forgive my follow-up question.  It is probably more a reflection of my understanding of how things work.

My understanding is that the date information shown on the Gradebook History page is the date and time when the grade was awarded or changed.  So for example an individual entry on the page might report that a grade of 66% was awarded to Student X by Grader Y for assignment Z on the 15th June 2022 at 14:32.  So the date and time is when the Grade was awarded.  Obviously, if the course is using an automatic Grade Posting Policy, this date and time will also be when the student was able to access their grade and feedback.

What I am interested in, is determining when grades are posted to students when a manual Grade Posting Policy is used.  So, for example, over a two week period a single teacher marks 100 coursework submissions in SpeedGrader.  The course is using a manual grade posting policy.  After completing all the grading, the work is then moderated.  Finally, when all the grading, moderation and other assessment processes are completed, the teacher goes into Grades, and then selects 'Post Grades' from the column heading menu for the specific assignment.  Is this date and time, the time the teacher clicks on 'Post Grades' recorded anywhere?   So not the date and time the grade was awarded, which is what I think is shown on the Gradebook History page, but the date and time that the teacher posts the grades when a manual grade posting policy is being used.

Does this make sense?  Or am I totally wrong about what information is shown on the Gradebook history page?  I'm sorry if I am missing something very obvious and any guidance will be warmly received.

Steve 

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Hi Steve,

That's an excellent question. I did some testing and it looks the time the grades were posted is not recorded. The embedded silent video shows an assignment with two graders making comments and changing the score, then one of the two makes a comment (but does not change the score) and posts the grade. It then shows the gradebook history, which shows when the score changes occurred but not the third comment nor posting the grade. Finally, it shows how the student sees all three comments with times but can only view the final score and the most recent use of the rubric.

From my testing it looks like the time grades are manually posted is not recorded. That sounds like an excellent idea to improve the Grades tool, and I encourage you to create one in the Idea Conversations - Instructure Community  area.

Greg